Minutes - 09/20/2011MINUTES FROM THE HUNTSVILLE CITY COUNCIL MEETING HELD ON THE 20TH DAY OF SEPTEMBER 2011, IN THE
CITY HALL, LOCATED AT 1212 AVENUE M IN THE CITY OF HUNTSVILLE, COUNTY OF WALKER, TEXAS AT 6PM.
The Council met in a workshop and regular session with the following:
COUNCILMEMBERS PRESENT: J. Turner, Mac Woodward, Jack Wagamon, James Fitch, Lydia Montgomery, Keith D. Olson, Tom Cole
COUNCILMEMBERS ABSENT: Wayne Barrett, Don H. Johnson
OFFICERS PRESENT: Bill Baine City Manager Leonard Schneider City Attorney. Lee Woodward City Seoretanr
REGULAR SESSION* [6:OOPM]
1. CALL TO ORDER
Mayor Turner called the meeting to order at 6:00pm.
2. INVOCATION AND PLEDGES — Mayor Turner gave the invocation.
3. PROCLAMATIONS AND PRESENTATIONS
a. National Night Out — Proclamation and information for public involvement for October 4 events
b. LTC David Yebra Day
City Manager Bill Baine made a public announcement with Executive Director Michelle McKenzie - Spencer and
Community Development Specialist Dr. Sherry McKibben that the City of Huntsville, after a two-and -a -half -year
process, has received a $1.2 million grant to build a shelter /gym to be used as a base for the Boys & Giris Club.
4. PUBLIC COMMENT
Blaine Rodgers of HPD thanked the Council and announced that this year's National Night Out on October 4 would be
centralized at Target from 5pm and would include free food and games. He encouraged the public to attend.
Pat Elliott of the Commemorative Air Force showed a model of the B-17 Rying Fortress that would be arriving Friday at
10am and said rides would be available for $425.00.
5. PUBLIC HEARING
Public hearing was held to receive comments from all interested persons on the proposed annexation of 74 acres
(three tracts). [Aron Kulhavy, Director of Public Works]
Tract No. 1 Being 1.91 acres of land, more or less, situated in the WARREN BIRDSELL LEAGUE, A-8, Walker
County, Texas, and being out of and a part of the called 219 acre "First Tract" conveyed by J.H. Thomason and wife,
Marguerite Thomason, and Mabel S. Eastham to Horace Smith and wife, Alverte Smith, by deed dated March 22,
1940, and recorded in Volume 94, Page 190, Walker County Deed Records.
Tract No. 2 Being 24.04 acres, more or less, situated in the WARREN BIRDSELL LEAGUE. A-6, Walker County,
Texas and being out of and a part of the called 71 acre "Second Tract" conveyed by J.H. Thomason and wife,
Marguerite E. Thomason, and Mabel S. Eastham to Horace Smith and wife, Alverta Smith, by deed dated March 22,
1940, recorded In Volume 94, Page 190, Walker County Deed Records.
Tract No. 3 Being 48.05 acres, more or less, situated In the, WARREN BIRDSELL LEAGUE, A-6, Walker County,
Texas, and being out of and a part of a called 219 acre "First Tract" and a called 71 acre 'Second Tract", conveyed
by J.H. Thomason and wife, Marguerite E. Thomason, and Mabel S. Eastham to Horace Smith and wife, Alverta
Smith, by deed dated March 22,1940, recorded in Volume 94, Page 190, Walker County Deed Records.
The hearing was opened at 6:21 pm. There were no comments. The hearing was closed at 6:21 pm.
6. CONSENT AGENDA
(Approval of Consent Agenda authorizes the City Manager to implement each item in accordance with staff
recommendations. An item may be removed from the Consent Agenda and added to the Statutory Agenda for full
discussion by request of a member of Council.)
a. Approve the minutes of the City Council Regular Session held on September 6, 2011 and Special Session held
on September 12, 2011. [Lee Woodward, City Secretary]
b. Approve bids for Trust Properties GEO iD #44554-089-0-03500, Property ID #29577, Hill 'n Date, Lot 35, 2208
Easley Circle, GEO ID 39004004-0-00200, Property ID #28112, Gospel Hill, Lot 2, Brunch Avenue, and GEO ID
#3321- 008-0-01400, Property ID #25033, Section 1, Block 8, Lot 14, Elkins Lake, 706 wail Hollow Drive.
[Winston Duke, Finance Director]
c. Authorize the City Manager to apply for, accept if awarded, and implement the Texas Capital Fund Main Street
Improvement Grant for Sidewalk improvements In the amount of $195,248.00, and approve Resolution 2411 -20
in support of same. [Dr. Sherry McKibben, Community Development Specialist]
d. Approve annual payment to Dell for Microsoft licensing and software assurance in an amount not to exceed
$53,000.00. [Chris Vasquez, IT Manager]
e. Consider approval of metal roof at Robinson Creek Wastewater Treatment Plant due to hail damage. [Billie
Smith, Procurement Manager]
f. Authorize the City Manager to apply for, accept if awarded, and implement the TxDOT Aviation Routine Airport
Maintenance Program (RAMP) Grant. [Dr. Sherry McKibben, Community Development Specialist]
g. Authorize the City Manager to approve cooperative purchases of various auto parts and oil to be used for
immediate repair or placed in the City's warehouse for future repairs through various purchasing
cooperatives. [Billie Smith, Procurement Manager]
Councilmember Woodward made a motion to approve the Consent Agenda and Councilmember Montgomery
seconded.
Councilmember Woodward clarified that the City was bidding on property at Hill 'N Dale in item b and was told it was
for the NSP. Councilmember Woodward also heard that the roof amount in item a was only for the roof.
The motion passed unanimously. 7 -0.
MAYOR/CITY COUNCIL AND CITY MANAGER REPORT
a. Possible action to ratify appointments of Dan Phillips, Nancy Jammillo, and Richard Watkins to the Fair
Housing Committee. [Mayor Turner]
The motion passed unanimously. 7 -0.
b. Possible action to approve Ordinance 2011 -58 to increase the membership of Youth Advisory Board to
sixteen members. [Mayor Tumor]
The Mayor noted this was a first reading with no action intended and stated the intention was to increase the number
of students on the Board. The Mayor discussed the job shadowing program on which the Board was working.
c. Possible action to approve Resolution 2011 -21 expressing support and concern for the trees in Huntsville.
[Mayor Turner]
The Mayor made a motion to approve Resolution 2011 -21 and was seconded by Councilmember Woodward. The
motion passed unanimously. 7 -0.
d. Discussion and possible action concerning changes to Finance Plan and Project Plan at the Ravenwood
Development. [ Councilmember Wagamon]
Councilmember Wagamon referred to payment of around $50,000 received in lieu of roughly 1800ft of sidewalk
construction and 80Dft of sidewalk in another area, which he said he would address. He said it was in doubt in his
mind who would build the sidewalk as there was no one under contract to hold anyone accountable. He said he felt it
should have been reviewed by the TIRZ Board and City Council before the agreement was made. Councilmember
Wagamon said, in future, changes to the Finance Plan would properly be reviewed in this way.
e. City Manager's Report
1. Updates on City construction, grants, studies, City projects, City purchases, and economic development.
2. Water conservation, fire protection, and tres removal.
Mr. Baine mentioned the progress of the library, and Dr. McKibben said the spiashpad was expected to be
finished October 24. Mr. Baine said grants were proceeding and he would meet with the directors. He said the
City's number one project at the moment was fire mitigation and was supporting the Texas Forest Service by
underbrush removal. He said water conservation was not going as well as he thought and enforcement would
have to increase.
8. PUBLIC COMMENT
Wafter Boyd, Sr. promoted the Walker County Democrats upcoming winetasting.
9. MEDIA INQUIRIES RELATED TO MATTERS ON THE AGENDA
There were no media inquiries.
10. ITEMS OF COMMUNITY INTEREST
(Hear announcements conceming items of community interest from the Mayor, Councilmembers, and City staff for which
no action Wit be discussed or taken.)
a. The Farmers Market will be held Saturdays from 8-noon through September 24.
The Mayor announced Fair on the Square coming up. Councilmember Fitch said the Veterans Resource Center for
SHSU was holding its second annual Rucksack March and suggested the public attend and support veterans, being
held at the Mail and along Veterans Memorial at Sam. The Mayor announced the DAR Constitution Week events
going on currently, and said there would be a book signing about a WWII pilot at The Lexington Center on
Wednesday. He also noted that there would be a TxDOT Open House at the Walker Education Center on September
28.
11. EXECUTIVE SESSION
a. City Council will convene in closed session as authorized by Texas Government Code, Chapter 551, Section
551.074 - personnel matters regarding the evaluation of City Manager Bill Baine. [Mayor Turner]
The Council adjourned into Executive Session at 6:56pm. The Mayor said he did not expect any actions that evening.
12. RECONVENE
a. Take action on Executive Session Rem, as needed.
The Council reconvened at 8:40pm.
13. ADJOURNMENT r-\
The meeting was adjourl ed at
Lee ard, City