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Monthly Posted Agenda - 3/30/2011CITY OF HUNTSVILLE, TEXAS Eric Johnston, Chairman David Anderson ` Bill Knotts Sandra Hanscom �+� Beth Newton Leroy Hilton Marilyn Soffar PLANNING & ZONING COMMISSION AGENDA SEPTEMBER 01, 2011 at 12:OOPM COUNCIL CHAMBERS HUNTSVILLE CITY HALL, 1212 AVENUE M Persons with disabilities who plan to attend this meeting and who may need auxiliary aids or services are requested to contact the Planning Division, at 936 - 2945782 two working days prior to the meeting so that appropriate arrangements can be made. REGULAR SESSION f12:00PM1 1. CALL TO ORDER 2. PLEDGE OF ALLEGIANCE a. U.S. Flag b. Texas Flag - Honor the Texas Flag, I pledge allegiance to thee, Texas, one state under God, one and indivisible. 3. INVOCATION 4. INTRODUCTION of recently appointed commission member(s). 5. PUBLIC HEARING for the Variance Request and Replat of the Medical Office Park - Huntsville, LP subdivision located in the 100 Block of Medical Center Boulevard. 6. CONSIDER the Variance Request and Replat of the Medical Office Park- Huntsville, LP subdivision located in the 100 Block of Medical Center Boulevard. 7. PUBLIC HEARING for the Replat of the Minor Plat of the Perez Property located in the 600 Block of Hayman Street and the 3200 Block of Powell Road. 8. CONSIDER the Replat of the Minor Plat of the Perez Property located in the 600 Block of Hayman Street and the 3200 Block of Powell Road. 9. ITEMS OF COMMUNITY INTEREST Hear announcements concerning items of community interest from the Commission and City Staff for which no action will be discussed or taken. 10. PUBLIC COMMENTS 11. ADJOURNMENT N, during the course of the meeting and discussion of any items covered by this notice, the Planning and Zoning Commission determines that a Closed or Executive session of the Commission is required, then such closed meeting will be held as authorized by Texas Government Code, Chapter 551, Sections: 551.071- consultation with counsel on legal matters; 551.072 - deliberation regarding purchase, exchange, lease or value of real property, 551.073 - deliberation regarding a prospective gift, 551.074 - personnel matters regarding the appointment, employment evaluation, reassignment duties, discipline, or dismissal of a public officer or employee; 551.075 - implementation of security personnel or devices; 551.087 - deliberation regarding economic development negotiation; and/or other matters as authorized under the Texas Government Code. If a Closed or Executive session is held in accordance with the Texas Government Code a3 set out above, the Planning and Zoning Commission will reconvene in Open Session in order to take action, if necessary, on the items addressed during Executive Session. CERTIFICATE I, Lee Woodward, City Secretary, do hereby certify that a copy of the September 01, 2011 Planning & Zoning Commission Agenda was posted on the City Hall bulletin board, a place convenient and readily accessible to the general public at time , in compliance with Chapter 551, Texas Government Code. / I DATE OF POSTING: �L ` TIME OF POSTING: _ ` � -6, �-' . M • Kristin Edwards, Deputy City Secretary TAKEN DOWN: CITY OF HUNTSVILLE, TEXAS Eric Johnston, Chairman David Anderson ` Bill Knotts Sandra Hanscom C' Beth Newton Leroy Hilton � Marilyn Soffar PLANNING & ZONING COMMISSION AGENDA SEPTEMBER 01, 2011 at 12:OOPM COUNCIL CHAMBERS HUNTSVILLE CITY HALL, 1212 AVENUE M Persons with disabilities who plan to attend this meeting and who may need auxiliary aids or services are requested to contact the Planning Division, at 936 -294 -5782 two working days prior to the meeting so that appropriate arrangements can be made. REGULAR SESSION f12:00PM1 CALL TO ORDER 2. PLEDGE OF ALLEGIANCE a. U.S. Flag b. Texas Flag - Honor the Texas Flag, I pledge allegiance to thee, Texas, one state under God, one and indivisible. 3. INVOCATION 4. INTRODUCTION of recently appointed commission member(s). 5. PUBLIC HEARING for the Variance Request and Replat of the Medical Office Park - Huntsville, LP subdivision located in the 100 Block of Medical Center Boulevard. s. CONSIDER the Variance Request and Replat of the Medical Office Park - Huntsville, LP subdivision located in the 100 Block of Medical Center Boulevard. 7. PUBLIC HEARING for the Replat of the Minor Plat of the Perez Property located in the 600 Block of Hayman Street and the 3200 Block of Powell Road. 8. CONSIDER the Replat of the Minor Plat of the Perez Property located in the 600 Block of Hayman Street and the 3200 Block of Powell Road. 9. ITEMS OF COMMUNITY INTEREST Hear announcements concerning items of community interest from the Commission and City Staff for which no action will be discussed or taken. 10. PUBLIC COMMENTS 11. ADJOURNMENT N, during the course of the meeting and discussion of any items covered by this notice, the Planning and Zoning Commission determines that a Closed or Executive session of the Commission is required, than such closed meeting will be held as authorized by Texas Government Code, Chapter 551, Sections: 551.071- consultation with counsel on legal matters; 551.072 - deliberation regarding purchase, exchange, lease or value of real property, 551.073 - deliberation regarding a prospective gift; 551.074 - personnel matters regarding the appointment employment evaluation, reassignment dudes, discipline, or dismissal of a public officer or employee; 551.076 - implementation of security personnel or devices; 551.067 - deliberation regarding sconoink development negotiation; and/or other matters as authorized under the Texas Government Code. N a Closed or Executive session is held in accordance with the Texas Government Code as set out above, the Planning and Zoning Commission will reconvene in Open Session in order to take action, N necessary, on the items addressed during Executive Session. CERTIFICATE I, Lee Woodward, City Secretary, do hereby certify that a copy of the September 01, 2011 Planning & Zoning Commission Agenda was posted on the City Hall bulletin board, a place convenient and readily accessible to the general public at a in compliance with Chapter 551, Texas Government Code. I DATE OF POSTING:u -} TIME OF POSTING: � ' 3 5 a- i"'t' Kristin Edwards, Deputy City Secretary TAKEN DOWN: CITY OF HUNTSVILLE, TEXAS J. Turner, Mayor James Fitch, Position 1 I Mac Woodward, Ward 2, Mayor Pro Tern Lydia Montgomery, Position 2 �co Tom Cole, Ward 1 Don H. Johnson, Position 3 Jack Wagamon, Ward 3 Keith D. Olson, Position 4 Wayne Barrett, Ward 4 HUNTSVILLE CITY COUNCIL AGENDA WORKSHOP SESSION (S:OOPM) REGULAR SESSION (6:OO13M) TUESDAY, SEPTEMBER 6, 2011 COUNCIL CHAMBERS - HUNTSVILLE CITY HALL, 1212 AVENUE M Persons with disabilities who plan to attend this meeting and who may need auxiliary aids or services are requested to contact the City Secretary's office (936.291.5403), two working days prior to the meeting for appropriate arrangements. WORKSHOP SESSION [5:00] — LARGE CONFERENCE ROOM Discussion of proposed FY 11 -12 budget. [Winston Duke] REGULAR SESSION [6:OOPM] 1. CALL TO ORDER 2. INVOCATION AND PLEDGES U.S. Flag Texas Flag. Honor the Texas Flag. I pledge allegiance to thee, Texas, one state, under God, one, and indivisible. 3. PRESENTATIONS AND PROCLAMATIONS a. Proclamation 2011 -44 — U.S. Army Lieutenant Colonel David Yebra Day. [Mayor Turner] b. Employee recognition. [Bill Baine, City Manager] 4. PUBLIC COMMENT a. Related to any matter not on the agenda — 2 minutes per speaker b. Related to any matter on the agenda — 5 minutes per speaker 5. PUBLIC HEARING Public hearing to receive comments from all interested persons on the proposed annexation of 74 acres (three tracts). [Aron Kulhavy, Director of Public Works] Tract No. 1 Being 1.91 acres of land, more or less, situated in the WARREN BIRDSELL LEAGUE, A -6, Walker County, Texas, and being out of and a part of the called 219 acre "First Tract" conveyed by J.H. Thomason and wife, Marguerite Thomason, and Mabel S. Eastman to Horace Smith and wife, Alverta Smith, by deed dated March 22, 1940, and recorded in Volume 94, Page 190, Walker County Deed Records. Tract No. 2 Being 24.04 acres, more or less, situated in the WARREN BIRDSELL LEAGUE. A -6, Walker County, Texas and being out of and a part of the called 71 acre "Second Tract" conveyed by J.H. Thomason and wife, Marguerite E. Thomason, and Mabel S. Eastman to Horace Smith and wife, Alverta Smith, by deed dated March 22, 1940, recorded in Volume 94, Page 190, Walker County Deed Records. Tract No. 3 Being 48.05 acres, more or less, situated in the, WARREN BIRD -SELL LEAGUE, A -6, Walker County, Texas, and being out of and a part of a called 219 acre "First Tract" and a called 71 acre "Second Tract ", conveyed by J.H. Thomason and wife, Marguerite E. Thomason, and Mabel S. Eastman to Horace Smith and wife, Alverta Smith, by deed dated March 22, 1940, recorded in Volume 94, Page 190, Walker County Deed Records. 6. CONSENT AGENDA (Approval of Consent Agenda authorizes the City Manager to implement each item in accordance with staff recommendations. An item may be removed from the Consent Agenda and added to the Statutory Agenda for full discussion by request of a member of Council.) a. Approve the minutes of the City Council Regular Session held on August 16, 2011, the City Council Special Session held on August 22, 2011 and Budget Workshop(s) held on August 22 and August 25, 2011. [Lee Woodward, City Secretary] b. Consider approving additional Capital Improvements funding for improvements to Kate Barr Ross Park with a project total of $169,508. [Matt Lumpkins, Director of Community Services] c. Authorize the City Manager to approve the purchase of roof repair for the Huntsville Police Department and NB Davidson WWTP buildings to The Garland Company in the amount of $108,533, and to approve of moving funds to the CIP budget for the 2011 -2012 budget year. [Matt Lumpkins, Director of Community Services] d. Consider purchase of a generator from Waukesah- Pierce Industries, Houston, TX to be placed at the Huntsville Public Library for a total cost of $87,207. [Aron Kulhavy, Public Works Director /City Planner] e. Consider purchase of a $101,752 tractor rig to be used to transfer solid waste materials. [Carol Reed, Public Utilities Director] L Authorize the City Manager to apply for, accept if awarded, and implement the Assistance to Firefighter Grant for the purchase of a High Pressure Breathing Air Compressor, Containment Fill Station and Multigas Detector. [Dr. Sherry McKibben, Community Development Specialist] 7. STATUTORY AGENDA 8. MAYOR/CITY COUNCIL AND CITY MANAGER REPORT a. Possible action to approve nomination of Barry Shoemake to an open position on the Tax Increment Reinvestment Zone No. 1 Board. [Mayor Turner] b. Possible action to approve reappointments to City Boards and Commissions. [Mayor Turner] c. Possible action concerning forgiveness of the bond for sidewalks at Ravenwood. [Councilmember Wagamon] d. City Manager's Report 1. Updates on City construction, grants, studies, City projects, City purchases, and economic development. 2. Water related items. 9. PUBLIC COMMENT a. Related to any matter — 2 minutes per speaker 10. MEDIA INQUIRIES RELATED TO MATTERS ON THE AGENDA 11. ITEMS OF COMMUNITY INTEREST (Hear announcements concerning items of community interest from the Mayor, Councilmembers, and City staff for which no action will be discussed or taken.) a. The Farmers Market will be held Saturdays from 8 -noon through September 24. b. City participation in Sam Houston State University 9/11 Memorial event. c. Public meeting to be held at the Martin Luther King Recreation Center on September 8 at 7 p.m. to discuss local issues. [Dr. Sherry McKibben, Community Development Specialist] 12. EXECUTIVE SESSION a. City Council will convene in closed session as authorized by Texas Government Code, Chapter 551; Section 551.071 — consultation with counsel on status of ongoing claim between Walker County Special Utility District and City of Huntsville. [Leonard Schneider, City Attorney] 13. RECONVENE a. Take action on Executive Session item, as needed. 14. ADJOURNMENT 'If, during the course of the meeting and discussion of any items covered by this notice, City Council determines that a Closed or Executive session of the Council is required, then such closed meeting will be held as authorized by Texas Government Code, Chapter 551, Sections: 551.071 — consultation with counsel on legal matters; 551.072 — deliberation regarding purchase, exchange, lease or value of real property; 551.073 — deliberation regarding a prospective gift; 551.074 — personnel matters regarding the appointment, employment, evaluation, reassignment, duties, discipline, or dismissal of a public officer or employee; 551.076 — implementation of security personnel or devices; 551.087 — deliberation regarding economic development negotiation; and/or other matters as authorized under the Texas Government Code. If a Closed or Executive session is held in accordance with the Texas Government Code as set out above, the City Council will reconvene in Open Session in order to take action, if necessary, on the items addressed during Executive Session. CERTIFICATE I, Kristin Edwards, Deputy City Secretary, do hereby certify that a copy of the September 6, 2011, City Council Agenda was posted on the City Hall bulletin board, a place convenient and readily accessible to the general public at all times, and to the City's website, www.huntsvilletx.gov, in compliance with Chapter 551, Texas Government Code. DATE OF POSTING: TIME OF POSTING: &pm Kristin ards, Deputy City Secretary TAKEN DOWN: ] a m CITY OF HUNTSVILLE, TEXAS J. Turner, Mayor James Fitch, Position 1 Mac Woodward, Ward 2, Mayor Pro Tem Lydia Montgomery, Position 2 �c�ri °� ' \Q Tom Cole, Ward 1 Don H. Johnson, Position 3 Jack Wagamon, Ward 3 Keith D. Olson, Position 4 Wayne Barrett, Ward 4 HUNTSVILLE CITY COUNCIL AGENDA WORKSHOP SESSION (S:OOPM) REGULAR SESSION (6:OOPM) TUESDAY, SEPTEMBER 6, 2011 COUNCIL CHAMBERS - HUNTSVILLE CITY HALL, 1212 AVENUE M Persons with disabilities who plan to attend this meeting and who may need auxiliary aids or services are requested to contact the City Secretary's office (936.291.5403), two working days prior to the meeting for appropriate arrangements. WORKSHOP SESSION [5:00] — LARGE CONFERENCE ROOM Discussion of proposed FY 11 -12 budget. [Winston Duke] REGULAR SESSION [6:00PM] 1. CALL TO ORDER 2. INVOCATION AND PLEDGES U.S. Flag Texas Flag: Honor the Texas Flag. I pledge allegiance to thee, Texas, one state, under God, one, and indivisible. 3. PRESENTATIONS AND PROCLAMATIONS a. Proclamation 2011 -44 — U.S. Army Lieutenant Colonel David Yebra Day. [Mayor Turner] b. Employee recognition. [Bill Baine, City Manager] 4. PUBLIC COMMENT a. Related to any matter not on the agenda — 2 minutes per speaker b. Related to any matter on the agenda — 5 minutes per speaker 5. PUBLIC HEARING Public hearing to receive comments from all interested persons on the proposed annexation of 74 acres (three tracts). [Aron Kulhavy, Director of Public Works] Tract No. 1 Being 1.91 acres of land, more or less, situated in the WARREN BIRDSELL LEAGUE, A -6, Walker County, Texas, and being out of and a part of the called 219 acre "First Tract" conveyed by J.H. Thomason and wife, Marguerite Thomason, and Mabel S. Eastman to Horace Smith and wife, Alverta Smith, by deed dated March 22, 1940, and recorded in Volume 94, Page 190, Walker County Deed Records. Tract No. 2 Being 24.04 acres, more or less, situated in the WARREN BIRDSELL LEAGUE. A -6, Walker County, Texas and being out of and a part of the called 71 acre "Second Tract" conveyed by J.H. Thomason and wife, Marguerite E. Thomason, and Mabel S. Eastman to Horace Smith and wife, Alverta Smith, by deed dated March 22, 1940, recorded in Volume 94, Page 190, Walker County Deed Records. Tract No. 3 Being 48.05 acres, more or less, situated in the, WARREN BIRD -SELL LEAGUE, A -6, Walker County, Texas, and being out of and a part of a called 219 acre "First Tract" and a called 71 acre "Second Tract", conveyed by J.H. Thomason and wife, Marguerite E. Thomason, and Mabel S. Eastman to Horace Smith and wife, Alverta Smith, by deed dated March 22, 1940, recorded in Volume 94, Page 190, Walker County Deed Records. 6. CONSENT AGENDA (Approval of Consent Agenda authorizes the City Manager to implement each item in accordance with staff recommendations. An item may be removed from the Consent Agenda and added to the Statutory Agenda for full discussion by request of a member of Council.) a. Approve the minutes of the City Council Regular Session held on August 16, 2011, the City Council Special Session held on August 22, 2011 and Budget Workshop(s) held on August 22 and August 25, 2011. [Lee Woodward, City Secretary] b. Consider approving additional Capital Improvements funding for improvements to Kate Barr Ross Park with a project total of $169,508. [Matt Lumpkins, Director of Community Services] c. Authorize the City Manager to approve the purchase of roof repair for the Huntsville Police Department and NB Davidson WWTP buildings to The Garland Company in the amount of $108,533, and to approve of moving funds to the CIP budget for the 2011 -2012 budget year. [Matt Lumpkins, Director of Community Services] d. Consider purchase of a generator from Waukesah- Pierce Industries, Houston, TX to be placed at the Huntsville Public Library for a total cost of $87,207. [Aron Kulhavy, Public Works Director /City Planner] e. Consider purchase of a $101,752 tractor rig to be used to transfer solid waste materials. [Carol Reed, Public Utilities Director] f. Authorize the City Manager to apply for, accept if awarded, and implement the Assistance to Firefighter Grant for the purchase of a High Pressure Breathing Air Compressor, Containment Fill Station and Multigas Detector. [Dr. Sherry McKibben, Community Development Specialist] 7. STATUTORY AGENDA 8. MAYOR/CITY COUNCIL AND CITY MANAGER REPORT a. Possible action to approve nomination of Barry Shoemake to an open position on the Tax Increment Reinvestment Zone No. 1 Board. [Mayor Turner] b. Possible action to approve reappointments to City Boards and Commissions. [Mayor Turner] c. Possible action concerning forgiveness of the bond for sidewalks at Ravenwood. [Councilmember Wagamon] d. City Manager's Report 1. Updates on City construction, grants, studies, City projects, City purchases, and economic development. 2. Water related items. 9. PUBLIC COMMENT a. Related to any matter — 2 minutes per speaker 10. MEDIA INQUIRIES RELATED TO MATTERS ON THE AGENDA 11. ITEMS OF COMMUNITY INTEREST (Hear announcements concerning items of community interest from the Mayor, Councilmembers, and City staff for which no action will be discussed or taken.) a. The Farmers Market will be held Saturdays from 8 -noon through September 24. b. City participation in Sam Houston State University 9/11 Memorial event. c. Public meeting to be held at the Martin Luther King Recreation Center on September 8 at 7 p.m. to discuss local issues. [Dr. Sherry McKibben, Community Development Specialist] 12. EXECUTIVE SESSION a. City Council will convene in closed session as authorized by Texas Government Code, Chapter 551; Section 551.071 — consultation with counsel on status of ongoing claim between Walker County Special Utility District and City of Huntsville. [Leonard Schneider, City Attorney] 13. RECONVENE a. Take action on Executive Session item, as needed. 14. ADJOURNMENT 'If, during the course of the meeting and discussion of any items covered by this notice, City Council determines that a Closed or Executive session of the Council is required, then such closed meeting will be held as authorized by Texas Government Code, Chapter 551, Sections: 551.071 — consultation with counsel on legal matters; 551.072 — deliberation regarding purchase, exchange, lease or value of real property; 551.073 — deliberation regarding a prospective gift; 551.074 — personnel matters regarding the appointment, employment, evaluation, reassignment, duties, discipline, or dismissal of a public officer or employee; 551.076 — implementation of security personnel or devices; 551.087 — deliberation regarding economic development negotiation; and/or other matters as authorized under the Texas Government Code. If a Closed or Executive session is held in accordance with the Texas Government Code as set out above, the City Council will reconvene in Open Session in order to take action, if necessary, on the items addressed during Executive Session. CERTIFICATE I, Kristin Edwards, Deputy City Secretary, do hereby certify that a copy of the September 6, 2011, City Council Agenda was posted on the City Hall bulletin board, a place convenient and readily accessible to the general public at all times, and to the City's website, www.huntevilletx.gov, in compliance with Chapter 551, Texas Government Code. �( [ DATE OF POSTING: TIME OF POSTING: i radWarn Kristin Edwards, Deputy City Secretary TAKEN DOWN: a pm CITY OF HUNTSVILLE, TEXAS J. Turner, Mayor it James Fitch, Position 1 Mac Woodward, Ward 2, Mayor Pro Tem Lydia Montgomery, Position 2 ��a +d Tom Cole, Ward 1 Don H. Johnson, Position 3 Jack Wagamon, Ward 3 Keith D. Olson, Position 4 Wayne Barrett, Ward 4 HUNTSVILLE CITY COUNCIL AMENDED AGENDA WORKSHOP SESSION (5:0013M) REGULAR SESSION (6:0013M) TUESDAY, SEPTEMBER 6, 2011 COUNCIL CHAMBERS - HUNTSVILLE CITY HALL, 1212 AVENUE M Persons with disabilities who plan to attend this meeting and who may need auxiliary aids or services are requested to contact the City Secretary's office (936.291.5403), two working days prior to the meeting for appropriate arrangements. REGULAR SESSION [6:00PM] 7. MAYOR/CITY COUNCIL AND CITY MANAGER REPORT e. Possible action to approve the formation of a Fair Housing Committee and appointments to said committee to include Council member Lydia Montgomery, City Planner Rose Kader, HISD Representative Rissie Owens, Jimmy Spivey with J &M Construction and Contractor John Matthews. 'If, during the course of the meeting and discussion of any items covered by this notice, City Council determines that a Closed or Executive session of the Council is required, then such closed meeting will be held as authorized by Texas Government Code, Chapter 551, Sections: 551.071 — consultation with counsel on legal matters; 551.072 — deliberation regarding purchase, exchange, lease or value of real property; 551.073 — deliberation regarding a prospective gift; 551.074 — personnel matters regarding the appointment, employment, evaluation, reassignment, duties, discipline, or dismissal of a public officer or employee; 551.076 — implementation of security personnel or devices; 551.087 — deliberation regarding economic development negotiation; and/or other matters as authorized under the Texas Government Code. If a Closed or Executive session is held in accordance with the Texas Government Code as set out above, the City Council will reconvene in Open Session in order to take action, if necessary, on the items addressed during Executive Session. CERTIFICATE 1, Kristin Edwards, Deputy City Secretary, do hereby certify that a copy of the September 6, 2011, City Council Amended Agenda was posted on the City Hall bulletin board, a place convenient and readily accessible to the general public at all times, and to the City's website, www.huntsvilletx.gov, in compliance with Chapter 551, Texas Government Code. DATE OF POSTING: 9/2/11 TIME OF POSTING: l GL- ✓� TAKEN DOWN: I I a m Kri n E rds, Deputy City Secretary CITY OF HUNTSVILLE, TEXAS J. Turner, Mayor James Fitch, Position 1 4 � Mac Woodward, Ward 2, Mayor Pro Tern Lydia Montgomery, Position 2 4,7d Tom Cole, Ward 1 Don H. Johnson, Position 3 Jack Wagamon, Ward 3 Keith D. Olson, Position 4 Wayne Barrett, Ward 4 HUNTSVILLE CITY COUNCIL AMENDED AGENDA WORKSHOP SESSION (5:OOPM) REGULAR SESSION (6:OOPM) TUESDAY, SEPTEMBER 6, 2011 COUNCIL CHAMBERS - HUNTSVILLE CITY HALL, 1212 AVENUE M Persons with disabilities who plan to attend this meeting and who may need auxiliary aids or services are requested to contact the City Secretary's office (936.291.5403), two working days prior to the meeting for appropriate arrangements. REGULAR SESSION [6:00PM] 7. MAYOR/CITY COUNCIL AND CITY MANAGER REPORT e. Possible action to approve the formation of a Fair Housing Committee and appointments to said committee to include Council member Lydia Montgomery, City Planner Rose Kader, HISD Representative Rissie Owens, Jimmy Spivey with J &M Construction and Contractor John Matthews. 'If, during the course of the meeting and discussion of any items covered by this notice, City Council determines that a Closed or Executive session of the Council is required, then such closed meeting will be held as authorized by Texas Government Code, Chapter 551, Sections: 551.071 - consultation with counsel on legal matters; 551.072 - deliberation regarding purchase, exchange, lease or value of real property; 551.073 - deliberation regarding a prospective gift; 551.074 - personnel matters regarding the appointment, employment, evaluation, reassignment, duties, discipline, or dismissal of a public officer or employee; 551.076 - implementation of security personnel or devices; 551.087 - deliberation regarding economic development negotiation; and/or other matters as authorized under the Texas Government Code. If a Closed or Executive session is held in accordance with the Texas Government Code as set out above, the City Council will reconvene in Open Session in order to take action, if necessary, on the items addressed during Executive Session. CERTIFICATE 1, Kristin Edwards, Deputy City Secretary, do hereby certify that a copy of the September 6, 2011, City Council Amended Agenda was posted on the City Hall bulletin board, a place convenient and readily accessible to the general public at all times, and to the City's website, www.huntsvilletx.gov, in compliance with Chapter 551, Texas Government Code. DATE OF POSTING: 9/2/11 TIME OF POSTING: j a TAKEN DOWN: ant/ m Kristin Edwards, Deputy City Secretary Cheryl Spencer, Chair James R. Barnes Sam Moak Scott Dornbush Ferne Frosch 1= Action v CITY OF HUNTSVILLE, TEXAS Mayor.I Turner RV N MAIN STREET ADVISORY BOARD Thursday, September 8, 2011 at 12:00 p.m. Main Street Office 1203 University Avenue Huntsville, TX 77340 AGENDA I. Call the meeting to order. II. Hear citizen comments. III. Consider and /or approve minutes of the August meeting. IV. Committee Reports: a. Chairperson's Report - Cheryl Spencer b. Coordinator's Report - Kim McAuliffe V. Discussion and /or Action a. Lone Star Creations Signage Grant - Janet King VI. Downtown Events: i. Farmers Market - Now thru September 24 Lee Jamison, Vice Ch. Robert Ernst Laura Bruns Karl Collins Linda Pease, Ex-Officio 1. Huntsville Food Challenge - September 24, Judge needed ii. Fair on the Square - Saturday, October 1 iii. Scare on the Square - Saturday, October 29 VII. Open Discussion VIII. Adjourn the meeting - Next meeting will be Thursday, November 10. Persons with disabilities who plan to attend this meeting and who may need auxiliary aids or services are requested to contact Kim McAuliffe, Main Street Coordinator, at (936) 291 -5920 two working days prior to the meeting so that appropriate arrangements can be made. Date of Posting: Sete be 11 Time of Posting: :OOpm Posted: Kristin Edwards, Deputy City Secretary `�� Cheryl Spencer, Chair James R. Barnes Sam Moak Scott Dornbush Ferne Frosch R&M Action CITY OF HUNTSVILLE, TEXAS Mayor. J Turner ItIft N MAIN STREET ADVISORY BOARD Thursday, September 8, 2011 at 12:00 p.m. Main Street Office 1203 University Avenue Huntsville, TX 77340 AGENDA I. Call the meeting to order. II. Hear citizen comments. III. Consider and /or approve minutes of the August meeting. IV. Committee Reports: a. Chairperson's Report - Cheryl Spencer b. Coordinator's Report - Kim McAuliffe V. Discussion and /or Action a. Lone Star Creations Signage Grant - Janet King VI. Downtown Events: i. Farmers Market - Now thru September 24 Lee Jamison, Vice Ch. Robert Ernst Laura Bruns Karl Collins Linda Pease, Ex- Officio 1. Huntsville Food Challenge - September 24, Judge needed ii. Fair on the Square - Saturday, October 1 iii. Scare on the Square - Saturday, October 29 VII. Open Discussion VIII. Adjourn the meeting - Next meeting will be Thursday, November 10. Persons with disabilities who plan to attend this meeting and who may need auxiliary aids or services are requested to contact Kim McAuliffe, Main Street Coordinator, at (936) 291 -5920 two working days prior to the meeting so that appropriate arrangements can be made. Date of Posting: Seye I be 2011 Time of Posting: 2:00pm Posted:�� o q ' Kristin E wards, Deputy City Secretary CITY OF HUNTSVILLE, TEXAS Mayor: J Turner Gene Myrick Dana Nicolay Russell Martinez Margaret Smith Jaspyr Sanford V t6��e Jimmy Carter Patsyann Reed Michael Henderson Una Grace Nash AGENDA HUNTSVILLE ARTS COMMISSION MEETING Thursday, September 8, 2011 at 5:45 p.m. The Wynne Home Arts Center 1428 Eleventh Street Huntsville, TX 77340 AGENDA Item Action I. Call the meeting to order. II. Hear citizen input. III. Consider minutes of the July meeting. IV. Finalize plans for dedication of tree and marker on Wynne grounds V. Review reports from arts service contractors. VI. Hear reports: a. Staff : Events; status of projects b. Friends of the Wynne: Projects support/other VII. Receive information: h/m tax report, letters, programs VIII. Adjourn. Persons with disabilities who plan to attend this meeting and who may need auxiliary aids or services are requested to contact Linda Pease, Cultural Services Coordinator, at (936) 291 -5422 two working days prior to the meeting so that appropriate arrangements can be made. Date of Posting: �% / ` Time of Posting: O Yr \ Posted: Kristin Fdwards, Deputy City Secretary �01 0 CA Gene Myrick Russell Martinez Jaspyr Sanford Patsyann Reed Una Grace Nash CITY OF HUNTSVILLE, TEXAS Mayor: J Turner lk AGENDA HUNTSVILLE ARTS COMMISSION MEETING Thursday, September 8, 2011 at 5:45 p.m. The Wynne Home Arts Center 1428 Eleventh Street Huntsville, TX 77340 AGENDA Item Action I. Call the meeting to order. II. Hear citizen input. III. Consider minutes of the July meeting. Dana Nicolay Margaret Smith Jimmy Carter Michael Henderson IV. Finalize plans for dedication of tree and marker on Wynne grounds V. Review reports from arts service contractors. VI. Hear reports: a. Staff : Events; status of projects b. Friends of the Wynne: Projects support/other VII. Receive information: h/m tax report, letters, programs VIII. Adjourn. Persons with disabilities who plan to attend this meeting and who may need auxiliary aids or services are requested to contact Linda Pease, Cultural Services Coordinator, at (936) 291 -5422 two working days prior to the meeting so that appropriate arrangements can be made. Date of Posting: �'L� (' Time of Posting: Posted: Knst n Edwards, Deputy City Secretary WALKER COUNTY PUBLIC SAFETY COMMUNICATIONS CENTER EXECUTIVE BOARD MEMBERS COMMISSIONER B.J. GAINES, JR., CHAIRMAN TIM PAULSEL, COMMISSIONER CRAIG SCHLICHER, MEMBER -AT -LARGE Z 2 BILL BAINE, CITY MANAGER JAMES FITCH, COUNCIL MEMBER O -114 c. DEBORAH GILBERT, ASSISTANT DIRECTOR p �, c LES METZLER, DIRECTOR c.) ea ' 00 ° REGULAR SESSION Q v �, SEPTEMBER 12, 2011 2:00 P.M. J WALKER COUNTY COMMISSIONERS CONFERENCE ROOM 1100 UNIVERSITY AVENUE FL AGENDA CALL TO ORDER A. Announcement by the Chairman whether a quorum is present. B. Certification that public notice of meeting was given in accordance with the provisions of Section 55. 1.001 et.seq. of the Texas Government Code. II. EXECUTIVE SESSION: If, during the course of the meeting covered by this notice, Walker County Public Safety Communications Center shall determine that a closed meeting of the Board is required, then such closed meeting as authorized by Texas Government Code, Chapter 551, sub - chapter D will be held by the Walker County Public Safety Communications Center at the date, hour, and place given in this notice or as soon after the commencement of the meeting covered by this notice as the Walker County Public Safety Communications Center may conveniently meet in such closed meeting concerning any and all subjects and for any and all purposes permitted by Chapter 551, sub - chapter D, inclusive of said Texas Government Code, including but not limited to: Section 551.071 For the purpose of a private consultation between the Walker County Public Safety Communications Center and its attorney when the Board seeks attorney's advice with respect to pending or contemplated litigation settlement offers, and matters where the duty of the Walker County Public Safety Communications Center counsel to his client pursuant to the Code of Professional Responsibilities of the State Bar of Texas clearly conflicts with the Open Meeting Act. Section 551.072 For the purpose of discussion with respect to the purchase, exchange, lease or value of real property, if deliberation in an open meeting would have a detrimental effect on the position of the Board of Trustees in negotiations with a third person. Section 551.073 For the purpose of deliberation regarding prospective gifts or to deliberate a negotiated contract for prospective gift or donation to the Walker County Public, Cif t., (�, �i6i+e _@R'@r or `. II.o C' aty :9 OPOR meeting would have a detrimental effect on the position of the Walker County Public Safety Communications Center in negotiations with a third person. Section 551.074 For the purpose of considering the appointment, employment, evaluation, reassignment, duties, discipline or dismissal of a public officer or employee or to hear complaints or charges against a public officer or employee, unless such officer or employee requests a public hearing. Section 551.076 To discuss the deployment, or specific occasions for implementation of security personnel or devices. III. RECONVENE FROM EXECUTIVE SESSION INTO OPEN SESSION FOR ANY ACTION RELATED TO ITEMS DISCUSSED IN EXECUTIVE SESSION. IV. GENERAL ITEMS A. Citizens Input V. ACTION ITEMS 1. Discuss and /or approve Minutes from meeting dated June 23, 2011. 2. Discuss and /or approve renewal of CritiCall Elite Service Plan effective October 1, 2011 through September 30, 2012 in an amount not to exceed $999.00 out of budgeted funds. 3. Discuss and /or approve renewal of A Third Opinion (ATO) logging recorder maintenance contract effective October 1, 2011 through September 30, 2012 in an amount not to exceed $3,241.00 out of budgeted funds. 4. Discuss and /or approve renewal of Texas Communications maintenance contract regarding VHF base stations /repeaters effective October 1, 2011 through September 30, 2012 in an amount not to exceed $3,960.00 out of budgeted funds. 5. Discuss and /or approve travel for the Director to the National Center for Missing and Exploited Children (NCMEC) headquarters in Alexandria Virginia for the dates of January 22 — 23, 2012 for training. INFORMATION ITEMS A. Citizen Input B. Media VI. ADJOURN On this September 9, 20111 notice was filed with the Administrative Secretary of the County Judge, and an original copy wa placed on the main entrance of the Walker County Courthouse on this said date. Les etzler, Direct r I, the undersigned County Clerk, do hereby certify that the above notice of meeting of the above named Executive Board, is a true and correct copy of said notice, and I posted a true and correct copy of said notice on the Courthouse door of Huntsville, Texas, and at a place readily accessible to the general public at all times on September 9, 2011, and said notice remained so posted continuously for at least 72 hours preceding the scheduled time of said meeting. �Cl,� ►5 1), WALKER COUNTY PUBLIC SAFETY COMMUNICATIONS CENTER EXECUTIVE BOARD MEMBERS COMMISSIONER B.J. GAINES, JR., CHAIRMAN -� TIM PAULSEL, COMMISSIONER CRAIG SCHLICHER, MEMBER -AT -LARGE BILL BAINE, CITY MANAGER Z m JAMES FITCH, COUNCIL MEMBER O U DEBORAH GILBERT, ASSISTANT DIRECTOR a 0 o N LES METZLER, DIRECTOR Cr 0 C3 00 ° REGULAR SESSION V- o w SEPTEMBER 12, 2011 2:00 P.M. WALKER COUNTY COMMISSIONERS CONFERENCE ROOM 0 cn 1100 UNIVERSITY AVENUE I LL AGENDA CALL TO ORDER A. Announcement by the Chairman whether a quorum is present. B. Certification that public notice of meeting was given in accordance with the provisions of Section 55. 1.001 et.seq. of the Texas Government Code. II. EXECUTIVE SESSION: If, during the course of the meeting covered by this notice, Walker County Public Safety Communications Center shall determine that a closed meeting of the Board is required, then such closed meeting as authorized by Texas Government Code, Chapter 551, sub - chapter D will be held by the Walker County Public Safety Communications Center at the date, hour, and place given in this notice or as soon after the commencement of the meeting covered by this notice as the Walker County Public Safety Communications Center may conveniently meet in such closed meeting concerning any and all subjects and for any and all purposes permitted by Chapter 551, sub - chapter D, inclusive of said Texas Government Code, including but not limited to: Section 551.071 For the purpose of a private consultation between the Walker County Public Safety Communications Center and its attorney when the Board seeks attorney's advice with respect to pending or contemplated litigation settlement offers, and matters where the duty of the Walker County Public Safety Communications Center counsel to his client pursuant to the Code of Professional Responsibilities of the State Bar of Texas clearly conflicts with the Open Meeting Act. Section 551.072 For the purpose of discussion with respect to the purchase, exchange, lease or value of real property, if deliberation in an open meeting would have a detrimental effect on the position of the Board of Trustees in negotiations with a third person. Section 551.073 For the purpose of deliberation regarding prospective gifts or to deliberate a negotiated contract for prospective gift or donation to the Walker County Public Safety Communications Center or Walker County, if deliberation in an open meeting would have a detrimental effect on the position of the Walker County Public Safety Communications Center in negotiations with a third person. Section 551.074 For the purpose of considering the appointment, employment, evaluation, reassignment, duties, discipline or dismissal of a public officer or employee or to hear complaints or charges against a public officer or employee, unless such officer or employee requests a public hearing. Section 551.076 To discuss the deployment, or specific occasions for implementation of security personnel or devices. III. RECONVENE FROM EXECUTIVE SESSION INTO OPEN SESSION FOR ANY ACTION RELATED TO ITEMS DISCUSSED IN EXECUTIVE SESSION. IV. GENERAL ITEMS A. Citizens Input V. ACTION ITEMS I . Discuss and/or approve Minutes from meeting dated June 23, 2011. 2. Discuss and/or approve renewal of CritiCall Elite Service Plan effective October 1, 2011 through September 30, 2012 in an amount not to exceed $999.00 out of budgeted funds. 3. Discuss and/or approve renewal of A Third Opinion (ATO) logging recorder maintenance contract effective October 1, 2011 through September 30, 2012 in an amount not to exceed $3,241.00 out of budgeted funds. 4. Discuss and/or approve renewal of Texas Communications maintenance contract regarding VHF base stations /repeaters effective October 1, 2011 through September 30, 2012 in an amount not to exceed $3,960.00 out of budgeted funds. 5. Discuss and /or approve travel for the Director to the National Center for Missing and Exploited Children (NCMEC) headquarters in Alexandria Virginia for the dates of January 22 — 23, 2012 for training. INFORMATION ITEMS A. Citizen Input B. Media VI. ADJOURN On this September 9. 2011, notice was filed with the Administrative Secretary of the County Judge, and an original copy w placed on the main entrance of the Walker County Courthouse on this said date. Les'lAetzler, Direct r I, the undersigned County Clerk, do hereby certify that the above notice of meeting of the above named Executive Board, is a true and correct copy of said notice, and I posted a true and correct copy of said notice on the Courthouse door of Huntsville, Texas, and at a place readily accessible to the general public at all times on September 9. 2011, and said notice remained so posted continuously for at least 72 hours preceding the scheduled time of said meeting. ocn-10� 1 W NOTICE OF PUBLIC HEARING ON THE CITY OF HUNTSVILLE PROPOSED FISCAL YEAR 2011 -2012 BUDGET A public hearing on the proposed budget for the City of Huntsville fiscal year beginning October 1, 2011 through September 30, 2012 will be held on September 12, at 6 P.M. in the Council Chambers at City Hall, 1212 Ave M, Huntsville, Texas 77340. The budget is not proposed to raise property taxes over that of that adopted for the 2010 -11 fiscal year ending September 30, 2011; the levy from new property is estimated at $129,000. The proposed budget may be examined weekdays from 8:00 AM to 5:00 PM at the Huntsville Public Library, and at City Hall at the Offices of the City Secretary or City Manager, and on the city's web site: www.huntsvilletx.gov. g�.1W- X51, , pfn NOTICE OF PUBLIC HEARING ON THE CITY OF HUNTSVILLE PROPOSED FISCAL YEAR 2011 -2012 BUDGET A public hearing on the proposed budget for the City of Huntsville fiscal year beginning October 1, 2011 through September 30, 2012 will be held on September 12, at 6 P.M. in the Council Chambers at City Hall, 1212 Ave M, Huntsville, Texas 77340. The budget is not proposed to raise property taxes over that of that adopted for the 2010 -11 fiscal year ending September 30, 2011; the levy from new property is estimated at $129,000. The proposed budget may be examined weekdays from 8:00 AM to 5:00 PM at the Huntsville Public Library, and at City Hall at the Offices of the City Secretary or City Manager, and on the city's web site: www.huntsvilletx.gov. CITY OF HUNTSVILLE, TEXAS J. Turner, Mayor James Fitch, Position 1 I Mac Woodward, Ward 2, Mayor Pro Tern Lydia Montgomery, Position 2 4.7 Tom Cole, Ward 1 Don H. Johnson, Position 3 Jack Wagamon, Ward 3 Keith D. Olson, Position 4 Wayne Barrett, Ward 4 HUNTSVILLE CITY COUNCIL AGENDA REGULAR SESSION (6:OOPM) MONDAY, SEPTEMBER 12, 2011 COUNCIL CHAMBERS - HUNTSVILLE CITY HALL, 1212 AVENUE M Persons with disabilities who plan to attend this meeting and who may need auxiliary aids or services are requested to contact the City Secretary's office (936.291.5403), two working days prior to the meeting for appropriate arrangements. REGULAR SESSION [6:0013M) 1. CALL TO ORDER 2. INVOCATION AND PLEDGES U.S. Flag Texas Flag: Honor the Texas Flag. I pledge allegiance to thee, Texas, one state, under God, one, and indivisible. 3. PUBLIC COMMENT a. Related to any matter not on the agenda — 2 minutes per speaker b. Related to any matter on the agenda — 5 minutes per speaker 4. PUBLIC HEARING City Council will hold a public hearing to receive citizen input regarding the Fiscal Year 2011 -2012 Annual Budget. [J. Turner, Mayor] 5. STATUTORY AGENDA a. Possible action to approve Ordinance 2011 -36, codifying the amendments to Chapter 2 of the Code of Ordinances in previous Ordinance 2010 -09, concerning the City Manager's general authority for expenditures and intrafund budget transfers, 2nd reading. [Leonard Schneider, City Attorney] b. Possible action on Ordinance 2011 -46, adopting the Fiscal Year 2011 -2012 Annual Budget (record vote). [Winston Duke, Director of Finance] c. Possible action on Ordinance 2011 -57, adopting the Fiscal Year 2011 -2012 tax rates (passage of budget required to vote on this item) (record vote). [Winston Duke, Director of Finance] 6. PUBLIC COMMENT Related to any matter — 2 minutes per speaker 7. MEDIA INQUIRIES RELATED TO MATTERS ON THE AGENDA 8. ADJOURNMENT 'If, during the course of the meeting and discussion of any items covered by this notice, City Council determines that a Closed or Executive session of the Council is required, then such closed meeting will be held as authorized by Texas Government Code, Chapter 551, Sections: 551.071 - consultation with counsel on legal matters; 551.072 - deliberation regarding purchase, exchange, lease or value of real property; 551.073 - deliberation regarding a prospective gift; 551.074 - personnel matters regarding the appointment, employment, evaluation, reassignment, duties, discipline, or dismissal of a public officer or employee; 551.076 - implementation of security personnel or devices; 551.087 - deliberation regarding economic development negotiation; and/or other matters as authorized under the Texas Government Code. If a Closed or Executive session is held in accordance with the Texas Government Code as set out above, the City Council will reconvene in Open Session in order to take action, if necessary, on the items addressed during Executive Session. CERTIFICATE 1, Lee Woodward, City Secretary, do hereby certify that a copy of the September 12, 2011 A City Council Agenda a ted on the City Hall bulletin board, a place convenient and readily accessible to the general public at/�I tim and to the City's ft huntsvilletx.gov, in compliance with Chaptek 551, Texas Government Code. DATE OF POSTING: r � TIME OF POSTING: `J /'� Lee TAKEN DOWN: an1/pr11 1 CITY OF HUNTSVILLE. TEXAS J. Turner, Mayor James Fitch, Position 1 Mac Woodward, Ward 2, Mayor Pro Tem Lydia Montgomery, Position 2 �ia1d' Tom Cole, Ward 1 Don H. Johnson, Position 3 Jack Wagamon, Ward 3 Keith D. Olson, Position 4 Wayne Barrett, Ward 4 HUNTSVILLE CITY COUNCIL AGENDA REGULAR SESSION (6:00PM) MONDAY, SEPTEMBER 12, 2011 COUNCIL CHAMBERS - HUNTSVILLE CITY HALL, 1212 AVENUE M Persons with disabilities who plan to attend this meeting and who may need auxiliary aids or services are requested to contact the City Secretary's office (936.291.5403), two working days prior to the meeting for appropriate arrangements. REGULAR SESSION [6:OOPM] 1. CALL TO ORDER 2. INVOCATION AND PLEDGES U.S. Flag Texas Flag. Honor the Texas Flag. I pledge allegiance to thee, Texas, one state, under God, one, and indivisible. 3. PUBLIC COMMENT a. Related to any matter not on the agenda — 2 minutes per speaker b. Related to any matter on the agenda — 5 minutes per speaker 4. PUBLIC HEARING City Council will hold a public hearing to receive citizen input regarding the Fiscal Year 2011 -2012 Annual Budget. P. Turner, Mayor] 5. STATUTORY AGENDA a. Possible action to approve Ordinance 2011 -36, codifying the amendments to Chapter 2 of the Code of Ordinances in previous Ordinance 2010 -09, concerning the City Manager's general authority for expenditures and intrafund budget transfers, 2nd reading. [Leonard Schneider, City Attorney] b. Possible action on Ordinance 2011 -46, adopting the Fiscal Year 2011 -2012 Annual Budget (record vote). [Winston Duke, Director of Finance] c. Possible action on Ordinance 2011 -57, adopting the Fiscal Year 2011 -2012 tax rates (passage of budget required to vote on this item) (record vote). [Winston Duke, Director of Finance] 6. PUBLIC COMMENT Related to any matter — 2 minutes per speaker 7. MEDIA INQUIRIES RELATED TO MATTERS ON THE AGENDA 8. ADJOURNMENT 'If, during the course of the meeting and discussion of any items covered by this notice, City Council determines that a Closed or Executive session of the Council is required, then such closed meeting will be held as authorized by Texas Government Code, Chapter 551, Sections: 551.071 — consultation with counsel on legal matters; 551.072 — deliberation regarding purchase, exchange, lease or value of real property; 551.073 — deliberation regarding a prospective gift; 551.074 — personnel matters regarding the appointment, employment, evaluation, reassignment, duties, discipline, or dismissal of a public officer or employee; 551.076 — implementation of security personnel or devices; 551.087 — deliberation regarding economic development negotiation; and/or other matters as authorized under the Texas Government Code. H a Closed or Executive session is held in accordance with the Texas Government Code as set out above, the City Council will reconvene in Open Session in order to take action, if necessary, on the items addressed during Executive Session. CERTIFICATE I, Lee Woodward, City Secretary, do hereby certify that a copy of the September 12, 2011, City C until genda was pos n the City Hall bulletin board, a place oven ant and readily accessible to the general public at II times, and t the C 's website, .h villetx.gov, in compliance with CZ er 55 Texas Government Code. DATE OF POSTING: �� � I TIME OF TAKEN DOWN: • f HUNTSVILLE PUBLIC LIBRARY BOARD Marion Barron, Chair Terry Stivers Julie Woods �� Helen King Glenda High Jim Balzaretti IV HUNTSVILLE PUBLIC LIBRARY BOARD AGENDA Tuesday, September 13, 2011, 4:OOPM Huntsville City Hall - Conference Room, 1212 Ave. M, Huntsville, TX Persons with disabilities who plan to attend this meeting and who may need auxiliary aids or services are requested to contact Linda Dodson at (936) 291 -5470 two working days prior to the meeting so that appropriate arrangements can be made. I. Call to order II. Review and Possible Action on Minutes of May 31, 2011 Board Meeting III. Review and Possible Action on Internet Policy IV. Review and Possible Action on the Circulation Policy V. President's Report/Comments VI. Librarian's Report/Expansion & Renovation Update VII. Member Inquiries /Action VIII. Citizen Input/Inquiry IX. Media Inquiries X. Adjournment CERTIFICATION by the undersigned below certifies that a copy of the Huntsville Public Library Board agenda for September 13, 2011, was posted on the City Hall bulletin board, a place convenient and readily accessible to the general public at all times, in compliance with Chapter 551, Texas Government Code. n Date of Posting. . C�1 (0/ // —L D / n Time of Posting: f q Date/Time Taken Down: , 116 , City HUNTSVILLE PUBLIC LIBRARY BOARD Marion Barron, Chair Julie Woods �� Glenda High HUNTSVILLE PUBLIC LIBRARY BOARD AGENDA Tuesday, September 13, 2011, 4:OOPM Huntsville City Hall - Conference Room, 1212 Ave. M, Huntsville, TX Terry Stivers Helen King Jim Balzaretti Persons with disabilities who plan to attend this meeting and who may need auxiliary aids or services are requested to contact Linda Dodson at (936) 291 -5470 two working days prior to the meeting so that appropriate arrangements can be made. I. Call to order 11. Review and Possible Action on Minutes of May 31, 2011 III. Review and Possible Action on Internet Policy IV. Review and Possible Action on the Circulation Policy V. President's Report/Comments VI. Librarian's Report/Expansion & Renovation Update VII. Member Inquiries /Action VIII. Citizen Input/inquiry IX. Media Inquiries X. Adjournment Board Meeting CERTIFICATION by the undersigned below certifies that a copy of the Huntsville Public Library Board agenda for September 13, 2011, was posted on the City Hall bulletin board, a place convenient and readily accessible to the general public at all times, in compliance with Chapter 551, Texas Government Code. Date of Posting: 9Ah (o I l n P/ By: Time of Posting: .L4 y amit Date/Time Taken Down �`J I I ��a m 1 CITY OF HUNTSVILLE, TEXAS Mayor J. Turner Lydia Montgomery Rose Kader Jimmy Spivey Rissie Owens John Mathews ft..4v 6ry 0 . N �A HUNTSVILLE FAIR HOUSING COMMITTEE MEETING Tuesday, September 13, 2011 at 6:00 pm City Hall Large Conference Room -1212 Avenue M Huntsville, TX 77340 AGENDA I. Select work group officers H. Create a working timetable III. Review the 2010 Texas Phase 1 Analysis of Impediments (Al) IV. Review and discuss Fair Housing Activity Statement -Texas (FHAST) Form V. Adjourn Persons with disabilities who plan to attend this meeting and who may need auxiliary aids or services are requested to contact Dr. Sherry McKibben, Community Development Specialist, at (936) 291 -5428 two working days prior to the meeting so that appropriate arrangements can be made. 'If, during the course of the meeting and discussion of any items covered by this notice, the Committee determines that a Closed or Executive session is required, then such closed meeting will be held as authorized by Texas Government Code, Chapter 551, Sections: 551.071 — consultation with counsel on legal matters; 551.072 — deliberation regarding purchase, exchange, lease or value of real property; 551.073 — deliberation regarding a prospective gift; 551.074 — personnel matters regarding the appointment, employment, evaluation, reassignment, duties, discipline, or dismissal of a public officer or employee; 551.076 — implementation of security personnel or devices; 551.087 — deliberation regarding economic development negotiation; and/or other matters as authorized under the Texas Government Code. If a Closed or Executive session is held in accordance with the Texas Government Code as set out above, the Committee will reconvene in Open Session in order to take action, if necessary, on the items addressed during Executive Session. CERTIFICATE I, Lee Woodward, City Secretary, do hereby certify that a copy of the September 13, 2011, WHousing Committee nda was posted on the City Hall ullet' board, a place convenient and readily accessible to tha ner public at all time a to the City's website, www.hhu ville .gov, in compliance with Chapter 551, Texas Govpfn nt C DATE OF POSTING: \ I TIME OF POSTING: anu&n ard, City rata TAKEN DOWN: a ptll C. CITY OF HUNTSVILLE, TEXAS Mayor J. Turner Lydia Montgomery Rose Kader Jimmy Spivey Rissie Owens John Mathews HUNTSVILLE FAIR HOUSING COMMITTEE MEETING Tuesday, September 13, 2011 at 6:00 pm City Hall Large Conference Room - 1212 Avenue M Huntsville, TX 77340 AGENDA I. Select work group officers H. Create a working timetable M. Review the 2010 Texas Phase 1 Analysis of Impediments (Al) IV. Review and discuss Fair Housing Activity Statement -Texas (FHAST) Form V. Adjourn Persons with disabilities who plan to attend this meeting and who may need auxiliary aids or services are requested to contact Dr. Sherry McKibben, Community Development Specialist, at (936) 291 -5428 two working days prior to the meeting so that appropriate arrangements can be made. -If, during the course of the meeting and discussion of any items covered by this notice, the Committee determines that a Closed or Executive session is required, then such closed meeting will be held as authorized by Texas Government Code, Chapter 551, Sections: 551.071 — consultation with counsel on legal matters; 551.072 — deliberation regarding purchase, exchange, lease or value of real property; 551.073 — deliberation regarding a prospective gift; 551.074 — personnel matters regarding the appointment, employment, evaluation, reassignment, duties, discipline, or dismissal of a public officer or employee; 551.076 — implementation of security personnel or devices; 551.087 — deliberation regarding economic development negotiation; and/or other matters as authorized under the Texas Government Code. If a Closed or Executive session is held in accordance with the Texas Government Code as set out above, the Committee will reconvene in Open Session in order to take action, if necessary, on the items addressed during Executive Session. CERTIFICATE I, Lee Woodward, City Secretary, do hereby certify that a copy of the September 13, 2011, Fai ing Committee Agenda was posted on the City Ha�L� lsce convenient and, access One the ge al pu Iic at all times, and to the City's website, www.hmpliance with Chapter 551, T xas G ve ment DATE OF POSTING: TIME OF POSTING: Woodward, City ar TAKEN DOWN: em[pm Huntsville Cemetery Advisory Board Gene Barrett Kay King Mitchell Bobbe Nolan D'Anne Crews M ala Bonnie Thorne James Patton Percy Howard H�tt� Joyce Robinson Candyce Dixon Stephanie Smither Douglas Wright Huntsville Cemetery Advisory Board - Agenda Thursday, September 15, 2011 8:30 AM: Oakwood Cemetery — Adickes Addition, Martin Luther King Drive and 9th Street 1:00 PM: Meeting Will Continue at City Hall — Large Conference Room Persons with disabilities who plan to attend this meeting and who may need auxiliary aids or services are requested to contact Penny Joiner at 936 - 294 -5708 two working days prior to the meeting so that appropriate arrangements can be made. 1. Cemetery Tour (8:30 AM) A. The Cemetery Board members will meet at the cemetery to view the existing historical marker for the Steamboat House, and the native stone markers placed to mark its original location. A quorum may be present; however, no action will be taken. 2. Call to Order (1:00 PM) 3. Public Comments 4. Discussion and/or Action Items A. Presentation, discussion and/or possible action on the minutes of August 18, 2011. B. Presentation, discussion and/or possible action on funds collected for Cemetery improvements. C. Presentation, discussion and/or possible action on any matters included in the Cemetery Master Plan (Grants). D. Presentation, discussion and/or possible action on the placement of the new Steamboat House marker in Oakwood Cemetery. E. Presentation, discussion and/or possible action on moving the historical marker inside of Oakwood Cemetery to another location within the cemetery. F. Presentation, discussion and/or possible action on updates from the Community Services Department: • Cemetery Operations Budget • Cemetery Endowment Fund 5. Adjournment CERTIFICATION by the undersigned below certifies that a copy of the Huntsville Cemetery Advis ry and agenda September 15, 2011 was posted on the City Hall bulletin board, a place conven4an adil ac c ssi le to the ge public at all timesin c mmpli nce with Chapter 551, Texas Government Code. Date of Posting: Time of Posting: B 0 zx-� C�;'\ 15 1 � I ;V. q Huntsville Cemetery Advisory Board Gene Barrett Kay King Mitchell Bobbe Nolan D'Anne Crews d Bonnie Thorne James Patton Percy Howard Nu� Joyce Robinson Candyce Dixon Stephanie Smither Douglas Wright Huntsville Cemetery Advisory Board — Agenda Thursday, September 15, 2011 8:30 AM: Oakwood Cemetery — Adickes Addition, Martin Luther King Drive and 9"' Street 1:00 PM: Meeting Will Continue at City Hall — Large Conference Room Persons with disabilities who plan to attend this meeting and who may need auxiliary aids or services are requested to contact Penny Joiner at 936 - 294 -5708 two working days prior to the meeting so that appropriate arrangements can be made. 1. Cemetery Tour (8:30 AM) A. The Cemetery Board members will meet at the cemetery to view the existing historical marker for the Steamboat House, and the native stone markers placed to mark its original location. A quorum may be present; however, no action will be taken. 2. Call to Order (1:00 PM) 3. Public Comments 4. Discussion and/or Action Items A. Presentation, discussion and/or possible action on the minutes of August 18, 2011. B. Presentation, discussion and/or possible action on funds collected for Cemetery improvements. C. Presentation, discussion and/or possible action on any matters included in the Cemetery Master Plan (Grants). D. Presentation, discussion and/or possible action on the placement of the new Steamboat House marker in Oakwood Cemetery. E. Presentation, discussion and/or possible action on moving the historical marker inside of Oakwood Cemetery to another location within the cemetery. F. Presentation, discussion and/or possible action on updates from the Community Services Department: • Cemetery Operations Budget • Cemetery Endowment Fund 5. Adjournment CERTIFICATION by the undersigned below certifies that a copy of the Huntsville metery Adv so Board agenda for September 15, 2011 was post on the City Hall bulletin board, a place convenient a d adily a ce ible to the general public at all times, in com liar with Chapter 551, Texas Government Code. i Date of Posting: C O By. Time of Posting: _ CITY OF HUNTSVILLE, TEXAS Eric Johnston, Chairman David Anderson ` Bill Knotts Sandra Hansocm U�di - Beth Newton Leroy Hilton o Marilyn Soffar PLANNING & ZONING COMMISSION AGENDA SEPTEMBER 15, 2011 at 5:30PM COUNCIL CHAMBERS HUNTSVILLE CITY HALL, 1212 AVENUE M Persons with disabilities who plan to attend this meeting and who may need auxiliary aids or services are requested to contact the Planning Division, at 936 -294 -5782 two working days prior to the meeting so that appropriate arrangements can be made. REGULAR SESSION f5:30PM1 1. CALL TO ORDER 2. PLEDGE OF ALLEGIANCE a. U.S. Flag b. Texas Flag - Honor the Texas Flag, I pledge allegiance to thee, Texas, one state under God, one and indivisible. 3. INVOCATION 4. ELECTION a. Chairman b. Vice - Chairman 5. PUBLIC HEARING on the variance request of the Carl J. Vento Subdivision located at 516 Rosenwall Road in the George E. Hunter Survey, A -251 in the ETJ of Huntsville. 6. CONSIDER the variance request AND minor plat of the Carl J. Vento Subdivision located at 516 Rosenwall Road in the George E. Hunter Survey, A -251 in the ETJ of Huntsville. 7. DISCUSS Sign Standards, Chapter 11, Huntsville Development Code. 8. CONSIDER either the cancelation of or reschedule the October 6, 2011 P &Z regularly scheduled meeting. 9. ITEMS OF COMMUNITY INTEREST Hear announcements concerning items of community interest from the Commission and City Staff for which no action will be discussed or taken. 10. PUBLIC COMMENTS 11. ADJOURNMENT N, during the course of the meeting and discussion of any Items covered by this notice, the Planning and Zoning Commission determines that a Closed or Executive session of the Commission is required, than such closed meeting will be held as authorized by Texas Government Code, Chapter 551, Sections: 551.071- consultation with counsel on legal matters; 551.072 - deliberation regarding purchase, exchange, Issas or value of real property; 551.073 - deliberation regarding a prospective gNt; 551.074 - personnel matters regarding the appointment employment evaluation, reassignment' duties, discipline, or dismissal of a public officer or employee, 551.076 - implementation of security personnel or devices; 551.087 - deliberation regarding economic development negotiation; and/or other matters as authorized under the Texas Government Code. N a Closed or Executive session is held In accordance with fire Texas Government Code as set out above, the Planning and Zoning Commission will reconvene In Open Session in order to take action, if necessary, on the items oddrossed during Executive Session. CERTIFICATE I, Lee Woodward, City Secretary, do hereby certify that a copy of the September 15, 11 Planning oning mm ssion Agenda was posted City Hall bulletin board, a plac con enient and readily accessible to the "nere public at all mes, in mp'ance with Chapter 551, Government Code.i DATE OF POSTING: \ TIME OF POSTING: ' Lee Woodward, City Secretary TAKEN DOWN: I \ CITY OF HUNTSVILLE, TEXAS Eric Johnston, Chairman David Anderson ` Bill Knotts Sandra Hansocm 0" g . Beth Newton Leroy Hilton Marilyn Soffar PLANNING & ZONING COMMISSION AGENDA SEPTEMBER 15, 2011 at 5:30PM COUNCIL CHAMBERS HUNTSVILLE CITY HALL, 1212 AVENUE M Persons with disabilities who plan to attend this meeting and who may need auxiliary aids or services are requested to contact the Planning Division, at 936 -294 -5782 two working days prior to the meeting so that appropriate arrangements can be made. REGULAR SESSION r5:30PM1 1. CALL TO ORDER 2. PLEDGE OF ALLEGIANCE a. U.S. Flag b. Texas Flag - Honor the Texas Flag, I pledge allegiance to thee, Texas, one state under God, one and indivisible. 3. INVOCATION 4. ELECTION a. Chairman b. Vice- Chairman 5. PUBLIC HEARING on the variance request of the Carl J. Vento Subdivision located at 516 Rosenwall Road in the George E. Hunter Survey, A -251 in the ETJ of Huntsville. 6. CONSIDER the variance request AND minor plat of the Carl J. Vento Subdivision located at 516 Rosenwall Road in the George E. Hunter Survey, A -251 in the ETJ of Huntsville. 7. DISCUSS Sign Standards, Chapter 11, Huntsville Development Code. 8. CONSIDER either the cancelation of or reschedule the October 6, 2011 P &Z regularly scheduled meeting. 9. ITEMS OF COMMUNITY INTEREST Hear announcements concerning items of community interest from the Commission and City Staff for which no action will be discussed or taken. 10. PUBLIC COMMENTS 11. ADJOURNMENT N, during the course of the meeting and discussion of any items covered by this notice, the Planning and Zoning Commission determines that a Closed or Executive session of the Commission is required, then such closed meeting will be held as authorized by Texas Government Code, Chapter 551, Sections: 551.071 - consultation with counsel on legal matters; 551.072 - deliberation regarding purchase, exchange, Iowa or value of real property; 551.073 - deliberation regarding a prospective gNt, 551.074 - personnel matters regarding the appointment employment evaluation, reassignment duties, discipline, or dismissal of a public officer or employee; 551.076 - implementation of security personnel or devices; 551.067 - deliberation regarding economic development negotiation; and/or other matters as authorized under the Texas Government Code. N a Closed or Executive session is held in accordance with the Texas Government Code as set out shove, the Planning and Zoning Commission will reconvene in Open Session in order to take action, N necessary, on the items addressed during Executive Session. I, Lee Woodward, City Secretary, do City Hall bulletin board, a placl cl Government Code. DATE OF POSTING: I C TIME OF POSTING: TAKEN DOWN: ' C CERTIFICATE certify that a copy of the September 1512011 Planning & roning Commission Agenda was posted on the it and readily accessible to the gene public a% all es, in compliance with Mapter 551, Texas Lee CITY OF HUNTSVILLE, TEXAS J. Turner, Mayor Jim Balzaretti Jacob Bullion Dan McDaniels John McManners Bill Butler Chuck Ellis I& Art Mosley Gerald Norwood Tom Fordyce Joe Clark e ° Tom Oleinik Patrick Harty Lanny Ray Wavne Keen Paul Lohman VETERANS AFFAIRS ADVISORY AGENDA REGULAR SESSION (5:30PM) THURSDAY, SEPTEMBER 15, 2011 CITY HALL CONFERENCE ROOM HUNTSVILLE CITY HALL, 1212 AVENUE M Persons with disabilities who plan to attend this meeting and who may need auxiliary aids or services are requested to contact the City Secretary's office (936/291 - 5403), two working days prior to the meeting for appropriate arrangements. REGULAR SESSION [5:30PM] 1. CALL TO ORDER 2. PUBLIC COMMENT 3. DISCUSSIOWACTION The Board will meet to discuss, hear presentations and/or reports and potentially take action on the following items: a. Approve minutes of last meeting. b. Hear reports from committee members. c. What next? d. Items of Community Interest (Hear announcements concerning items of community interest from the Board for which no action will he discussed or taken.) 4. ADJOURNMENT 'If, during the course of the meeting and discussion of any items covered by this notice, the Board determines that a Closed or Executive session is required, then such closed meeting will be held as authorized by Texas Government Code, Chapter 551, Sections. If a Closed or Executive session is held in accordance with the Texas Government Code as set out above, the Board will reconvene in Open Session in order to take action, if necessary, on the items addressed during Executive Session. CERTIFICATE - I, Lee Woodward, City Secretary, do hereby certify that a copy of the Agenda was posted on the City Hall bulletin board, a place convenient and readily a City's website, www.hunts Iletx. v, in compliance with Chapter 551, T s Governn DATE OF POSTING: c1 ' TIME OF POSTING: �1 t ee ood TAKEN DOWN: 0A 1 Iq or 15, 2011, Veterans Affairs Advisory Board to the general public at all times, and to the CITY OF HUNTSVILLE, TEXAS J. Turner, Mayor Jim Balzaretti Jacob Bullion Mil, Dan McDaniels John McManners Bill Butler Chuck Ellis � Art Mosley Gerald Norwood Tom Fordyce Joe Clark Cot Tom Oleinik Patrick Harty Lanny Ray Wavne Keen Paul Lohman VETERANS AFFAIRS ADVISORY AGENDA REGULAR SESSION (5:30PM) THURSDAY, SEPTEMBER 15, 2011 CITY HALL CONFERENCE ROOM HUNTSVILLE CITY HALL, 1212 AVENUE M Persons with disabilities who plan to attend this meeting and who may need auxiliary aids or services are requested to contact the City Secretary's office (936/291- 5403), two working days prior to the meeting for appropriate arrangements. REGULAR SESSION [5:30PM] 1. CALL TO ORDER 2. PUBLIC COMMENT 3. DISCUSSIOWACTION The Board will meet to discuss, hear presentations and/or reports and potentially take action on the following items: a. Approve minutes of last meeting. b. Hear reports from committee members. c. What next? d. Items of Community Interest (Hear announcements concerning items of community interest from the Board for which no action will be discussed or taken.) 4. ADJOURNMENT 'If, during the course of the meeting and discussion of any items covered by this notice, the Board determines that a Closed or Executive session is required, then such closed meeting will be held as authorized by Texas Government Code, Chapter 551, Sections. If a Closed or Executive session is held in accordance with the Texas Government Code as set out above, the Board will reconvene in Open Session in order to take action, if necessary, on the items addressed during Executive Session. CERTIFICATE - 1, Lee Woodward, City Secretary, do hereby certify that a copy of the September 15, 2011, Veterans Affairs Advisory Board Agenda was posted on the City Hall bulletin board, a place convenient and readily accqftle to the general public at all times, and to the City's website, www.hunntts,vi letx. ov, in compliance with Chapter 551, Tex s Governme C DATE OF POSTING: \ J TIME OF POSTING: CA j ee , Ci Secretary TAKEN DOWN: CITY OF HUNTSVILLE, TEXAS Mayor J. Turner Lydia Montgomery .4v Rose Kader John Mathews C-01 �� Jimmy Spivey Rissie Owens HUNTSVILLE FAIR HOUSING COMMITTEE MEETING Monday, September 19, 2011 at 4:00 pm City Hall Large Conference Room - 1212 Avenue M Huntsville, TX 77340 AGENDA I. CALL TO ORDER H. PRESENTATION, DISCUSSION, AND POSSIBLE ACTION ON THE FOLLOWING: A. Minutes of September 13, 2011 B. SELECTION OF WORKGROUP OFFICERS 1. Chair 2. Secretary 3. Data Collection Chair C. CREATION OF A WORKING TIMETABLE D. THE FAIR HOUSING ACTIVITY STATEMENT (FHAST) III. ADJOURNMENT Persons with disabilities who plan to attend this meeting and who may need auxiliary aids or services are requested to contact Dr. Sherry McKibben, Community Development Specialist, at (936) 291 -5428 two working days prior to the meeting so that appropriate arrangements can be made. 'If, during the course of the meeting and discussion of any items covered by this notice, the Committee determines that a Closed or Executive session is required, then such closed meeting will be held as authorized by Texas Government Code, Chapter 551, Sections: 551.071 — consultation with counsel on legal matters; 551.072 — deliberation regarding purchase, exchange, lease or value of real property; 551.073 — deliberation regarding a prospective gift; 551.074 — personnel matters regarding the appointment, employment, evaluation, reassignment, duties, discipline, or dismissal of a public officer or employee; 551.076 — implementation of security personnel or devices; 551.087 — deliberation regarding economic development negotiation; and/or other matters as authorized under the Texas Government Code. If a Closed or Executive session is held in accordance with the Texas Government Code as set out above, the Committee will reconvene in Open Session in order to take action, if necessary, on the items addressed during Executive Session. CERTIFICATE 1, Lee Woodward, City Secretary, do hereby certify that a copy of the Septe r 19, 20 1, it Housing Committee Agenda was posted on the City Hall bulletin rd, a place convenient and readily ible o al public at all es, and to the City's website, www.huntsillletx. v, in compliance with Chapter 551, Texas ovft nt ads- DATEOFPOSTING: r 1 t TIME OF POSTING: 146 6 a. TAKEN DOWN: �I r�.I `l amlpm I ( Ll W d 0 Secretary CITY OF HUNTSVILLE, TEXAS Mayor J. Turner Lydia Montgomery .4v Rose Kader John Mathews c not Jimmy Spivey Rissie Owens HUNTSVILLE FAIR HOUSING COMMITTEE MEETING Monday, September 19, 2011 at 4:00 pm City Hall Large Conference Room - 1212 Avenue M Huntsville, TX 77340 AGENDA I. CALL TO ORDER H. PRESENTATION, DISCUSSION, AND POSSIBLE ACTION ON THE FOLLOWING: A. Minutes of September 13, 2011 B. SELECTION OF WORKGROUP OFFICERS 1. Chair 2. Secretary 3. Data Collection Chair C. CREATION OF A WORKING TIMETABLE D. THE FAIR HOUSING ACTIVITY STATEMENT (FHAST) III. ADJOURNMENT Persons with disabilities who plan to attend this meeting and who may need auxiliary aids or services are requested to contact Dr. Sherry McKibben, Community Development Specialist, at (936) 291 -5428 two working days prior to the meeting so that appropriate arrangements can be made. 'If, during the course of the meeting and discussion of any items covered by this notice, the Committee determines that a Closed or Executive session is required, then such closed meeting will be held as authorized by Texas Government Code, Chapter 551, Sections: 551.071 — consultation with counsel on legal matters; 551.072 — deliberation regarding purchase, exchange, lease or value of real property; 551.073 — deliberation regarding a prospective gift; 551.074 — personnel matters regarding the appointment, employment, evaluation, reassignment, duties, discipline, or dismissal of a public officer or employee; 551.076 — implementation of security personnel or devices; 551.087 — deliberation regarding economic development negotiation; and/or other matters as authorized under the Texas Government Code. If a Closed or Executive session is held in accordance with the Texas Government Code as set out above, the Committee will reconvene in Open Session in order to take action, if necessary, on the items addressed during Executive Seskon. CERTIFICATE I, Lee Woodward, City E posted on the City Hall City's website, www.hur DATE OF POSTING: TIME OF POSTING: (1 TAKEN DOWN: ` do herby certify that a copy of the September 1 vrd, a place convenient and readily accesilible , in compliance with Chapter 551, Texas G veri a pm 1, Fsiqq Housing mmittee Agenda was r Xr2ral odblic bt all timeA and to the City Secretary CITY OF HUNTSVILLE, TEXAS J. Turner, Mayor James Fitch, Position 1 % Mac Woodward, Ward 2, Mayor Pro Tem Lydia Montgomery, Position 2 �c d - Tom Cole, Ward 1 Don H. Johnson, Position 3 Jack Wagamon, Ward 3 Keith D. Olson, Position 4 Wayne Barrett, Ward 4 HUNTSVILLE CITY COUNCIL AGENDA REGULAR SESSION (6:OOPM) TUESDAY, SEPTEMBER 20, 2011 COUNCIL CHAMBERS - HUNTSVILLE CITY HALL, 1212 AVENUE M Persons with disabilities who plan to attend this meeting and who may need auxiliary aids or services are requested to contact the City Secretary's office (936.291.5403), two working days prior to the meeting for appropriate arrangements. REGULAR SESSION [6:OOPM] 1. CALL TO ORDER 2. INVOCATION AND PLEDGES U.S. Flag Texas Flag: Honor the Texas Flag. I pledge allegiance to thee, Texas, one state, under God, one, and indivisible. 3. PRESENTATIONS AND PROCLAMATIONS a. National Night Out — Proclamation and information for public involvement for October 4 events b. LTC David Yebra Day 4. PUBLIC COMMENT a. Related to any matter not on the agenda — 2 minutes per speaker b. Related to any matter on the agenda — 5 minutes per speaker 5. PUBLIC HEARING Public hearing to receive comments from all interested persons on the proposed annexation of 74 acres (three tracts). [Aron Kulhavy, Director of Public Works] Tract No. 1 Being 1.91 acres of land, more or less, situated in the WARREN BIRDSELL LEAGUE, A -6, Walker County, Texas, and being out of and a part of the called 219 acre "First Tract" conveyed by J. H. Thomason and wife, Marguerite Thomason, and Mabel S. Eastham to Horace Smith and wife, Alverta Smith, by deed dated March 22, 1940, and recorded in Volume 94, Page 190, Walker County Deed Records. Tract No. 2 Being 24.04 acres, more or less, situated in the WARREN BIRDSELL LEAGUE. A -6, Walker County, Texas and being out of and a part of the called 71 acre "Second Tract" conveyed by J. H. Thomason and wife, Marguerite E. Thomason, and Mabel S. Eastham to Horace Smith and wife, Alverta Smith, by deed dated March 22, 1940, recorded in Volume 94, Page 190, Walker County Deed Records. Tract No. 3 Being 48.05 acres, more or less, situated in the, WARREN BIRDSELL LEAGUE, A -6, Walker County, Texas, and being out of and a part of a called 219 acre "First Tract" and a called 71 acre "Second Tract ", conveyed by J. H. Thomason and wife, Marguerite E. Thomason, and Mabel S. Eastham to Horace Smith and wife, Alverta Smith, by deed dated March 22, 1940, recorded in Volume 94, Page 190, Walker County Deed Records. 6. CONSENT AGENDA (Approval of Consent Agenda authorizes the City Manager to implement each item in accordance with staff recommendations. An item may be removed from the Consent Agenda and added to the Statutory Agenda for full discussion by request of a member of Council.) a. Approve the minutes of the City Council Regular Session held on September 6, 2011 and Special Session held on September 12, 2011. [Lee Woodward, City Secretary] b. Approve bids for Trust Properties GEO ID #44550- 089 -0- 03500, Property ID #29577, Hill 'n Dale, Lot 35, 2208 Easley Circle; GEO ID 3900 - 004 -0- 00200, Property ID #28112, Gospel Hill, Lot 2, Brunch Avenue; and GEO ID #3321 - 008 -0- 01400, Property ID #25033, Section 1, Block 8, Lot 14, Elkins Lake, 706 Quail Hollow Drive. [Winston Duke, Finance Director] c. Authorize the City Manager to apply for, accept if awarded, and implement the Texas Capital Fund Main Street Improvement Grant for Sidewalk Improvements in the amount of $195,248.00, and approve Resolution 2011 -20 in support of same. [Dr. Sherry McKibben, Community Development Specialist] d. Approve annual payment to Dell for Microsoft licensing and software assurance in an amount not to exceed $53,000.00. [Chris Vasquez, IT Manager] e. Consider approval of metal roof at Robinson Creek Wastewater Treatment Plant due to hail damage. [Billie Smith, Procurement Manager] f. Authorize the City Manager to apply for, accept if awarded, and implement the TxDOT Aviation Routine Airport Maintenance Program (RAMP) Grant. [Dr. Sherry McKibben, Community Development Specialist] g. Authorize the City Manager to approve cooperative purchases of various auto parts and oil to be used for immediate repair or placed in the City's warehouse for future repairs through various purchasing cooperatives. [Billie Smith, Procurement Manager] MAYOR/CITY COUNCIL AND CITY MANAGER REPORT a. Possible action to ratify appointments of Dan Phillips, Nancy Jaramillo, and Richard Watkins to the Fair Housing Committee. [Mayor Turner] b. Possible action to approve Ordinance 2011 -58 to increase the membership of Youth Advisory Board to sixteen members. [Mayor Turner] c. Possible action to approve Resolution 2011 -21 expressing support and concern for the trees in Huntsville. [Mayor Turner] d. Discussion and possible action concerning changes to Finance Plan and Project Plan at the Ravenwood Development. [Councilmember Wagamon] e. City Manager's Report 1. Updates on City construction, grants, studies, City projects, City purchases, and economic development. 2. Water conservation, fire protection, and tree removal 8. PUBLIC COMMENT a. Related to any matter — 2 minutes per speaker 9. MEDIA INQUIRIES RELATED TO MATTERS ON THE AGENDA 10. ITEMS OF COMMUNITY INTEREST (Hear announcements concerning items of community interest from the Mayor, Councilmembers, and City staff for which no action will be discussed or taken.) a. The Farmers Market will be held Saturdays from 8 -noon through September 24. 11. EXECUTIVE SESSION a. City Council will convene in closed session as authorized by Texas Government Code, Chapter 551, Section 551.074 - personnel matters regarding the evaluation of City Manager Bill Baine. [Mayor Turner] 12. RECONVENE a. Take action, if necessary, on items addressed during Executive Session. 13. ADJOURNMENT 'If, during the course of the meeting and discussion of any items covered by this notice, City Council determines that a Closed or Executive session of the Council is required, then such closed meeting will be held as authorized by Texas Govemment Code, Chapter 551, Sections: 551.071 - consultation with counsel on legal matters; 551.072 - deliberation regarding purchase, exchange, lease or value of real property; 551.073 - deliberation regarding a prospective gift; 551.074 - personnel matters regarding the appointment, employment, evaluation, reassignment, duties, discipline, or dismissal of a public officer or employee; 551.076 - implementation of security personnel or devices; 551.087 - deliberation regarding economic development negotiation; and/or other matters as authorized under the Texas Government Code. If a Closed or Executive session is held in accordance with the Texas Govemment Code as set out above, the City Council will reconvene in Open Session in order to take action, if necessary, on the items addressed during Executive Session. CERTIFICATE I, Lee Woodward, City Secretary, do hereby certify that a copy of the September 20, 2011, City Council Agenda was posted on the City Hall bulletin board, a place convenient nd readily accessible to the go I public at all times, a to the City's webafte, www.huntevilloix.gov, in compliance with Chapt 551:as Government Cods. DATE OF POSTING: ] TIME OF POSTING: ' arrQ Lee oodward, ty Secretary TAKEN DOWN: BfNprTt 1 CITY OF HUNTSVILLE, TEXAS J. Turner, Mayor James Fitch, Position 1 Mac Woodward, Ward 2, Mayor Pro Tern Lydia Montgomery, Position 2 �i d ' Tom Cole, Ward 1 Don H. Johnson, Position 3 Jack Wagamon, Ward 3 Keith D. Olson, Position 4 Wayne Barrett, Ward 4 HUNTSVILLE CITY COUNCIL AGENDA REGULAR SESSION (6:OOPM) TUESDAY, SEPTEMBER 20, 2011 COUNCIL CHAMBERS - HUNTSVILLE CITY HALL, 1212 AVENUE M Persons with disabilities who plan to attend this meeting and who may need auxiliary aids or services are requested to contact the City Secretary's office (936.291.5403), two working days prior to the meeting for appropriate arrangements. REGULAR SESSION [6:00PM] 1. CALL TO ORDER 2. INVOCATION AND PLEDGES U.S. Flag Texas Flag: Honor the Texas Flag. I pledge allegiance to thee, Texas, one state, under God, one, and indivisible. 3. PRESENTATIONS AND PROCLAMATIONS a. National Night Out — Proclamation and information for public involvement for October 4 events b. LTC David Yebra Day 4. PUBLIC COMMENT a. Related to any matter not on the agenda — 2 minutes per speaker b. Related to any matter on the agenda — 5 minutes per speaker 5. PUBLIC HEARING Public hearing to receive comments from all interested persons on the proposed annexation of 74 acres (three tracts). [Aron Kulhavy, Director of Public Works] Tract No. 1 Being 1.91 acres of land, more or less, situated in the WARREN BIRDSELL LEAGUE, A -6, Walker County, Texas, and being out of and a part of the called 219 acre "First Tract" conveyed by J. H. Thomason and wife, Marguerite Thomason, and Mabel S. Eastham to Horace Smith and wife, Alverta Smith, by deed dated March 22, 1940, and recorded in Volume 94, Page 190, Walker County Deed Records. Tract No. 2 Being 24.04 acres, more or less, situated in the WARREN BIRDSELL LEAGUE. A -6, Walker County, Texas and being out of and a part of the called 71 acre "Second Tract' conveyed by J. H. Thomason and wife, Marguerite E. Thomason, and Mabel S. Eastham to Horace Smith and wife, Alverta Smith, by deed dated March 22, 1940, recorded in Volume 94, Page 190, Walker County Deed Records. Tract No. 3 Being 48.05 acres, more or less, situated in the, WARREN BIRDSELL LEAGUE, A -6, Walker County, Texas, and being out of and a part of a called 219 acre "First Tract" and a called 71 acre "Second Tract ", conveyed by J. H. Thomason and wife, Marguerite E. Thomason, and Mabel S. Eastham to Horace Smith and wife, Alverta Smith, by deed dated March 22, 1940, recorded in Volume 94, Page 190, Walker County Deed Records. 6. CONSENT AGENDA (Approval of Consent Agenda authorizes the City Manager to implement each item in accordance with staff recommendations. An item may be removed from the Consent Agenda and added to the Statutory Agenda for full discussion by request of a member of Council.) a. Approve the minutes of the City Council Regular Session held on September 6, 2011 and Special Session held on September 12, 2011. [Lee Woodward, City Secretary] b. Approve bids for Trust Properties GEO ID #44550- 089 -0- 03500, Property ID #29577, Hill 'n Dale, Lot 35, 2208 Easley Circle; GEO ID 3900 - 004 -0- 00200, Property ID #28112, Gospel Hill, Lot 2, Brunch Avenue; and GEO ID #3321 - 008 -0- 01400, Property ID #25033, Section 1, Block 8, Lot 14, Elkins Lake, 706 Quail Hollow Drive. [Winston Duke, Finance Director] c. Authorize the City Manager to apply for, accept if awarded, and implement the Texas Capital Fund Main Street Improvement Grant for Sidewalk Improvements in the amount of $195,248.00, and approve Resolution 2011 -20 in support of same. [Dr. Sherry McKibben, Community Development Specialist] d. Approve annual payment to Dell for Microsoft licensing and software assurance in an amount not to exceed $53,000.00. [Chris Vasquez, IT Manager] e. Consider approval of metal roof at Robinson Creek Wastewater Treatment Plant due to hail damage. [Billie Smith, Procurement Manager] f. Authorize the City Manager to apply for, accept if awarded, and implement the TxDOT Aviation Routine Airport Maintenance Program (RAMP) Grant. [Dr. Sherry McKibben, Community Development Specialist] g. Authorize the City Manager to approve cooperative purchases of various auto parts and oil to be used for immediate repair or placed in the City's warehouse for future repairs through various purchasing cooperatives. [Billie Smith, Procurement Manager] MAYORICITY COUNCIL AND CITY MANAGER REPORT a. Possible action to ratify appointments of Dan Phillips, Nancy Jaramillo, and Richard Watkins to the Fair Housing Committee. [Mayor Turner] b. Possible action to approve Ordinance 2011 -58 to increase the membership of Youth Advisory Board to sixteen members. [Mayor Turner] c. Possible action to approve Resolution 2011 -21 expressing support and concern for the trees in Huntsville. [Mayor Turner] d. Discussion and possible action concerning changes to Finance Plan and Project Plan at the Ravenwood Development. [Councilmember Wagamon] e. City Manager's Report 1. Updates on City construction, grants, studies, City projects, City purchases, and economic development. 2. Water conservation, fire protection, and tree removal 8. PUBLIC COMMENT a. Related to any matter — 2 minutes per speaker 9. MEDIA INQUIRIES RELATED TO MATTERS ON THE AGENDA 10. ITEMS OF COMMUNITY INTEREST (Hear announcements concerning items of community interest from the Mayor, Councilmembers, and City staff for which no action will be discussed or taken.) a. The Farmers Market will be held Saturdays from 8 -noon through September 24. 11. EXECUTIVE SESSION a. City Council will convene in closed session as authorized by Texas Government Code, Chapter 551, Section 551.074 - personnel matters regarding the evaluation of City Manager Bill Baine. [Mayor Turner] 12. RECONVENE a. Take action, if necessary, on items addressed during Executive Session. 13. ADJOURNMENT 'If, during the course of the meeting and discussion of any items covered by this notice, City Council determines that a Closed or Executive session of the Council is required, then such closed meeting will be held as authorized by Texas Government Code, Chapter 551, Sections: 551.071 - consultation with counsel on legal matters; 551.072 - deliberation regarding purchase, exchange, lease or value of real property; 551.073 - deliberation regarding a prospective gift; 551.074 - personnel matters regarding the appointment, employment, evaluation, reassignment, duties, discipline, or dismissal of a public officer or employee; 551.076 - implementation of security personnel or devices; 551.087 - deliberation regarding economic development negotiation; and/or other matters as authorized under the Texas Government Code. If a Closed or Executive session is held in accordance with the Texas Government Code as set out above, the City Council will reconvene in Open Session in order to take action, if necessary, on the items addressed during Executive Session. CERTIFICATE I, Lee Woodward, City Secretary, do hereby certify that a copy of the September 20, 2011, City Council Agenda was posted on the City Hall bulletin board, a place con nient 9nd readily accessible to the general !Lee t all tim to the City's website, ntsvilletx.gov, in compliance with Char 51, Totes Government Code. DATE OF POSTING: TIME OF POSTING: a� 1 Woodward, City Se TAKEN DOWN: I 8 0 CITY OF HUNTSVILLE, TEXAS Mayor J. Turner Lydia Montgomery Mr Rose Kader John Mathews CA ok I Jimmy Spivey Rissie Owens N PF HUNTSVILLE FAIR HOUSING COMMITTEE MEETING Thursday, September 22, 2011 at 5:00 pm City Hall Large Conference Room -1212 Avenue M Huntsville, TX 77340 AGENDA I. CALL TO ORDER II. PRESENTATION, DISCUSSION, AND POSSIBLE ACTION ON THE FOLLOWING: A. Minutes of September 19 -20, 2011 B. THE FAIR HOUSE ACTIVITY STATEMENT (FHAST) III. ADJOURNMENT Persons with disabilities who plan to attend this meeting and who may need auxiliary aids or services are requested to contact Dr. Sherry McKibben, Community Development Specialist, at (936) 291 -5428 two working days prior to the meeting so that appropriate arrangements can be made. 'If, during the course of the meeting and discussion of any items covered by this notice, the Committee determines that a Closed or Executive session is required, then such closed meeting will be held as authorized by Texas Government Code, Chapter 551, Sections: 551.071 — consultation with counsel on legal matters; 551.072 — deliberation regarding purchase, exchange, lease or value of real property; 551.073 — deliberation regarding a prospective gift; 551.074 — personnel matters regarding the appointment, employment, evaluation, reassignment, duties, discipline, or dismissal of a public officer or employee; 551.076 — implementation of security personnel or devices; 551.087 — deliberation regarding economic development negotiation; and/or other matters as authorized under the Texas Government Code. If a Closed or Executive session is held in accordance with the Texas Government Code as set out above, the Committee will reconvene in Open Session in order to take action, if necessary, on the items addressed during Executive Session. CERTIFICATE I, Lee Woodward, City Secretary, do hereby certify that a copy of the September 22, 2011, Fair using Committee Agenda was Posted on the City Hall Ilatin rd, a place convenient and readily axassible to the gene al blic at all times, a o the City's website, www.huC/n�t lletxx. v, in compliance with Chapter 551, Texas Go rnment Code. DATE OF POSTING: ` ) 1 ) ' TIME OF POSTING: arm (z a� , Lee W cdward, City Se e TAKEN DOWN: _ 1 8 pltt CITY OF HUNTSVILLE, TEXAS Mayor J. Turner Lydia Montgomery Mr Rose Kader John Mathews (NM ok � Jimmy Spivey Rissie Owens m HUNTSVILLE FAIR HOUSING COMMITTEE MEETING Thursday, September 22, 2011 at 5:00 pm City Hall Large Conference Room - 1212 Avenue M Huntsville, TX 77340 AGENDA I. CALL TO ORDER II. PRESENTATION, DISCUSSION, AND POSSIBLE ACTION ON THE FOLLOWING: A. Minutes of September 19-20,2011 B. THE FAIR HOUSE ACTIVITY STATEMENT (FHAST) HI. ADJOURNMENT Persons with disabilities who plan to attend this meeting and who may need auxiliary aids or services are requested to contact Dr. Sherry McKibben, Community Development Specialist, at (936) 291 -5428 two working days prior to the meeting so that appropriate arrangements can be made. 'If, during the course of the meeting and discussion of any items covered by this notice, the Committee determines that a Closed or Executive session is required, then such closed meeting will be held as authorized by Texas Government Code, Chapter 551, Sections: 551.071 — consultation with counsel on legal matters; 551.072 — deliberation regarding purchase, exchange, lease or value of real property; 551.073 — deliberation regarding a prospective gift; 551.074 — personnel matters regarding the appointment, employment, evaluation, reassignment, duties, discipline, or dismissal of a public officer or employee; 551.076 — implementation of security personnel or devices; 551.087 — deliberation regarding economic development negotiation; and/or other matters as authorized under the Texas Government Code. If a Closed or Executive session is held in accordance with the Texas Government Code as set out above, the Committee will reconvene in Open Session in order to take action, if necessary, on the items addressed during Executive Session. CERTIFICATE 1, Lee Woodward, City Secretary, do hereby certify that a copy of the September 22, 201 lair Housing Committee Agenda was posted on the City Hall ulletin board, a place convenient and readily acres ble to th general public at a es, and to the City's website, www.hunt villa gov, in compliance with Chapter 551, Texas nment ode. DATE OF POSTING: TIME OF POSTING: L4 0 am4 1 o ard, TAKEN DOWN: / a pm CITY OF HUNTSVILLE, TEXAS Dan Phillips, Chairman Matt Hannes, Vice- Chairman John Cromer, Alternate A Nate Grigsby, Position 1 rah Bobby Crowson, Alternate B Joe E. Kirk, Position 3 Christina Felder, Position 4 ZONING BOARD OF ADJUSTMENT AGENDA FRIDAY, SEPTEMBER 30,2011,12:00 NOON CONFERENCE ROOM HUNTSVILLE CITY HALL, 1212 AVENUE M Persons with disabilities who plan to attend this meeting and who may need auxiliary aids or services are requested to contact the Planning Division, at 936 - 2945782 two working days prior to the meeting so that appropriate arrangements can be made. REGULAR SESSION r12:00PM1 1. CALL TO ORDER 2. ROLL CALL and selection of Altemate(s) if needed. 3. ELECTION a. Chairman b. Vice - Chairman 4. PUBLIC HEARING for the request by Area Management Services Inc., property owner, for a request from the 25 foot side street setback, Chapter 5, Table 5 -1 Lot Standards of the Huntsville Development Code, subject property located at 610 8th Street, Huntsville, TX. 5. CONSIDER the request by Area Management Services Inc., property owner, for a request from the 25 foot side street setback, Chapter 5, Table 5 -1 Lot Standards of the Huntsville Development Code, subject property located at 610 8th Street, Huntsville, TX. 6. PUBLIC HEARING for the request by Jerry Lee (Re -New Construction), applicant, for a request from the sidewalk requirement, Section 606 Sidewalks, of the Huntsville Development Code, subject property located at 3595 State Highway 30, Huntsville, TX. 7. CONSIDER the request by Jerry Lee (Re -New Construction), applicant, for a request from the sidewalk requirement, Section 606 Sidewalks, of the Huntsville Development Code, subject property located at 3595 State Highway 30, Huntsville, TX. 8. CONSIDER the minutes of August 26, 2011. 9. ADJOURNMENT N, during the course of the meeting and discussion of any items covered by this notice, the Zoning Board of Adjustment determines that a Closed or Executive session of the Commission Is required, then such dosed meeting will be held as authorized by Texas Government Code, Chapter 551, Sections. 551.071 - consultation with counsel on legal matters, 551.077 - deliberation regarding purchase, exchange, leaee or value of real property; 551.073 - deliberation regarding a prospective gift, 551.074 - personnel matters regarding the appointment, employment, evaluation, reassignment, duties, discipline, or dismissal of a public oNlcer or employee; 551.076 - implementation of security personnel or devices; 551.087 - delibersdon regarding economic development negotiation, and/or other matters as authorized under the Texas Government Code. N a Closed or Executive session is held in accordance with the Texas Government Code as set out above, the Zoning Board of Adjustment will reconvene in Open Session in order to take action, N necessary, on the Items addressed during Executive Session. CERTIFICATE I, Lee Woodward, City Secretary, do hereby certify that a copy of the September 30, 2011 Zoning Board f Adi stment Agenda was po e n the City Hall bulletin board, a place convenient and readily accessible to the general public sit all times, i com is with Chapter 551, Te s Go mment Code. , DATE OF POSTING: I rr TIME OF POSTING: f`rl 1 Lee Woodward, City Secretary DATE REMOVED: D ��'' CITY OF HUNTSVILLE, TEXAS Dan Phillips, Chairman Matt Hannes, Vice - Chairman John Cromer, Alternate A Nate Grigsby, Position 1 Bobby Crowson, Alternate B on °k \ \e Joe E. Kirk, Position 3 wyo� Christina Felder, Position 4 ZONING BOARD OF ADJUSTMENT AGENDA FRIDAY, SEPTEMBER 30,2011,12:00 NOON CONFERENCE ROOM HUNTSVILLE CITY HALL, 1212 AVENUE M Persons with disabilities who plan to attend this meeting and who may need auxiliary aids or services are requested to contact the Planning Division, at 936 - 294 -5782 two working days prior to the meeting so that appropriate arrangements can be made. REGULAR SESSION f12:00PM1 1. CALL TO ORDER 2. ROLL CALL and selection of Alternate(s) if needed. 3. ELECTION a. Chairman b. Vice - Chairman 4. PUBLIC HEARING for the request by Area Management Services Inc., property owner, for a request from the 25 foot side street setback, Chapter 5, Table 5 -1 Lot Standards of the Huntsville Development Code, subject property located at 610 8th Street, Huntsville, TX. 5. CONSIDER the request by Area Management Services Inc., property owner, for a request from the 25 foot side street setback, Chapter 5, Table 5 -1 Lot Standards of the Huntsville Development Code, subject property located at 610 8th Street, Huntsville, TX. 6. PUBLIC HEARING for the request by Jerry Lee (Re -New Construction), applicant, for a request from the sidewalk requirement, Section 606 Sidewalks, of the Huntsville Development Code, subject property located at 3595 State Highway 30, Huntsville, TX. 7. CONSIDER the request by Jerry Lee (Re -New Construction), applicant, for a request from the sidewalk requirement, Section 606 Sidewalks, of the Huntsville Development Code, subject property located at 3595 State Highway 30, Huntsville, TX. 8. CONSIDER the minutes of August 26, 2011. 9. ADJOURNMENT N, during the course of the meeting and discussion of any items covered by this notice, the Zoning Board of Adjustment determines that a Closed or Executive session of the Commission Is required, then such closed meeting will be held as authorized by Texas Government Code, Chapter 551, Sections: 551.071 - consultation with counsel on legal matters; 551.072 - deliberation regarding purchase, exchange, base or value of real property; 551.073 - deliberation regarding a prospective gilt, 551.074 - personnel matters regarding the appointment employment evaluation, rsassignmen4 duties, discipline, or dismissal of a public officer or employee, 551.076 - implementation of security personnel or devices, 551.087 - deliberation regarding economic development negotiation, and/or other matters as authorized under the Texas Government Code. N a Closed or Executive session is held In accordance with the Texas Government Code as set out above, the Zoning Board of Adjustment will reconvene in Open Session in order to take action, If necessary, on the items addressed during Executive session. CERTIFICATE I, Lee Woodward, City Secretary, do hereby certify that a copy of the September 30, 2011 Zoning Board of Ad tment Age was posted on the City Hall bulletin board, a place convenient and readily accessible to the general public II times, in lianc 31with Chapt 51, Texas Government Code. l DATE F POSTING: I ` I O TIME OF POSTING: Lee Woodward, City Secretary DATE REMOVED: