The URL can be used to link to this page

Monthly Posted Agenda - 5/31/2011CITY OF HUNTSVILLE, TEXAS J. Turner, Mayor It James Fitch, Position 1 Mac Woodward, Ward 2, Mayor Pro Tem Lydia Montgomery, Position 2 card' Tom Cole, Ward 1 Don H. Johnson, Position 3 Jack Wagamon, Ward 3 Keith D. Olson, Position 4 Wayne Barrett, Ward 4 HUNTSVILLE CITY COUNCIL AGENDA WORKSHOP SESSION (S:OOPM) REGULAR SESSION (6:OOPM) TUESDAY, MAY 3, 2011 COUNCIL CHAMBERS - HUNTSVILLE CITY HALL, 1212 AVENUE M Persons with disabilities who plan to attend this meeting and who may need auxiliary aids or services are requested to contact the City Secretary's office (936.291.5403), two working days prior to the meeting for appropriate arrangements. WORKSHOP SESSION [5:00] — Discuss FY2011 -12 Capital Improvement Projects. [Aron Kulhavy, Director of Public Works] REGULAR SESSION [6:O0PM] 1. CALL TO ORDER 2. PLEDGES OF ALLEGIANCE AND INVOCATION U.S. Flag Texas Flag. Honor the Texas Flag. / pledge allegiance to thee, Texas, one state, under God, one, and indivisible. 3. PRESENTATIONS AND PROCLAMATIONS a. Proclamation for Municipal Clerk Week b. Proclamation for Building Safety Month c. City Manager recognition of employees 4. PUBLIC COMMENT a. Related to any matter not on the agenda — 2 minutes per speaker b. Related to any matter on the agenda — 5 minutes per speaker S. PUBLIC HEARING a. City Council will hold a public hearing to receive citizen input regarding changes to the Development Code as submitted by the Planning and Zoning Commission. [Aron Kulhavy, Director of Public Works] - Chapter 4, Development Districts — the proposed addition of Section 404 Mobile and Manufactured Homes to prohibit future placement of Mobile Homes constructed before June 15, 1976, granting legal non - conforming status to all Mobile Homes legally in place, and adding skirting requirements. - Chapter 15, Definitions — updating the definitions of "Mobile Home" and "Manufactured Home ". 6. CONSENT AGENDA (Approval of Consent Agenda authorizes the City Manager to implement each item in accordance with staff recommendations. An item may be removed from the Consent Agenda and added to the Statutory Agenda for full discussion by request of a member of Council.) a. Approve the minutes of the City Council Regular Session held on April 19, 2011. [Lee Woodward, City Secretary] b. Authorize the City Manager to enter into a Partnership Agreement and participate in the Houston - Galveston Area Council (H -GAC) Sustainable Communities Consortium through a Memorandum of Understanding (MOU). [Dr. Sherry McKibben, Community Development Specialist] c. Ratify emergency purchase of pipe for McGary Creek, and consider approval of purchases of PVC pipe and PVC materials on an as- needed basis for inventory and/or special projects. [Billie Smith, Procurement Manager] d. Ratify action of City Manager to replace approximately 4,000 linear feet of existing 14" PVC force main near the McGary Creek Lift Station. [Carol Reed, Director of Public Utilities] e. Consider the purchase of software for the purpose of managing citizen requests, permits, code enforcement, work orders, fleet, and inventory. [Chris Vasquez, IT Manager] f. Consider the addition of a splash pad with amenities at the Huntsville Aquatic Center. [Dr. Sherry McKibben, Community Development Specialist] g. Approve Ordinance 2011 -35, amending the budget for FYI 0-11. [Winston Duke, Finance Director] h. Consider award of contract for drainage study, design, and engineering of Town Creek Phase 1 award of the FEMA Hazard Mitigation Grant. [Dr. Sherry McKibben, Community Development Specialist] 7. STATUTORY AGENDA a. Presentation, discussion, and possible action to approve Ordinance 2011 -33, to prohibit future placement of mobile homes, require skirting for all mobile homes and manufactured homes, and revise the definitions of a mobile home and manufactured home, 2nd reading. [Aron Kulhavy, Director of Public Works] b. Presentation, discussion, and possible action to approve Ordinance 2011 -34, amending the Code of Ordinances of the City of Huntsville to prohibit drilling upon certain lands, and making provisions for variances from the Code, 15t reading. [Aron Kulhavy, Director of Public Works] 8. MAYOR/CITY COUNCIL AND CITY MANAGER REPORT a. Presentation, discussion and possible action to discuss water policy issues. [Standing item on first agenda of each month.] b. Presentation, discussion, and possible action to approve contract for redistricting. [Mayor Turner] c. Presentation, discussion, and possible action on nomination of John McManners to Veterans Affairs Advisory Board, to fill open position. [Mayor Turner] d. Presentation, discussion, and possible action on nomination of Ellen Willett as the City of Huntsville Donations Coordinator to satisfy requirements of the City's Emergency Management Plan. [Mayor Turner] e. City Manager's Report 1. Updates on City construction, grants, studies, City projects, City purchases, and economic development. 2. Update on traffic 9. PUBLIC COMMENT a. Related to any matter — 2 minutes per speaker 10. MEDIA INQUIRIES RELATED TO MATTERS ON THE AGENDA 11. ITEMS OF COMMUNITY INTEREST (Hear announcements concerning items of community interest from the Mayor, Councilmembers, and City staff for which no action will be discussed or taken.) a. The Airing of the Quilts will be held Saturday, May 7, on the Square, beginning at 9am. b. The Farmers Market will begin Saturday, May 7, from 8 -noon, to be held every Saturday through September. c. Town Creek Music Festival will be held at Eastham- Thomason Park on May 14, gates open at 3pm and more information may be found at www.huntsvilletexas.com. 12. EXECUTIVE SESSION a. City Council will convene in closed session as authorized by Texas Government Code, Chapter 551; Section 551.071 — consultation with counsel on legal matters including current and pending litigation, including, but not limited to, AT &T v. the City of Huntsville. [Leonard Schneider, City Attorney] 13. RECONVENE a. Take action, if necessary, on items addressed during Executive Session. 14. ADJOURNMENT 'If, during the course of the meeting and discussion of any items covered by this notice, City Council determines that a Closed or Executive session of the Council is required, then such closed meeting will be held as authorized by Texas Government Code, Chapter 551, Sections: 551.071 — consultation with counsel on legal matters; 551.072 — deliberation regarding purchase, exchange, lease or value of real property; 551.073 — deliberation regarding a prospective gift; 551.074 — personnel matters regarding the appointment, employment, evaluation, reassignment, duties, discipline, or dismissal of a public officer or employee; 551.076 — implementation of security personnel or devices; 551.087 — deliberation regarding economic development negotiation; and/or other matters as authorized under the Texas Government Code. If a Closed or Executive session is held in accordance with the Texas Government Code as set out above, the City Council will reconvene in Open Session in order to take action, if necessary, on the items addressed during Executive Session. CERTIFICATE 1, Lee Woodward, City Secretary, do hereby certify that a copy of the May 3, 2011, City Council A a was posted on the City Hall bulletin board, a place convenie and readily accessible to the general public at all times, and to C, 's we , www.huntsvilletx.gov, in compliance with Chapter 5TnT xas Government Code. ow DATE OF POSTING: 141ZO TIME OF POSTING: ame) ee oodward, City Secretary TAKEN DOWN: :J ""t � � / em/l;! CITY OF HUNTSVILLE, TEXAS J. Turner, Mayor James Fitch, Position 1 k Mac Woodward, Ward 2, Mayor Pro Tem Lydia Montgomery, Position 2 1#V . ' LW Tom Cole, Ward 1 Don H. Johnson, Position 3 Jack Wagamon, Ward 3 Keith D. Olson, Position 4 Wayne Barrett, Ward 4 HUNTSVILLE CITY COUNCIL AGENDA WORKSHOP SESSION (S:OOPM) REGULAR SESSION (6:OOPM) TUESDAY, MAY 3, 2011 COUNCIL CHAMBERS - HUNTSVILLE CITY HALL, 1212 AVENUE M Persons with disabilities who plan to attend this meeting and who may need auxiliary aids or services are requested to contact the City Secretary's office (936.291.5403), two working days prior to the meeting for appropriate arrangements. WORKSHOP SESSION [5:00] — Discuss FY2011 -12 Capital Improvement Projects. [Aron Kulhavy, Director of Public Works] REGULAR SESSION [6:OOPM] 1. CALL TO ORDER 2. PLEDGES OF ALLEGIANCE AND INVOCATION U.S. Flag Texas Flag: Honor the Texas Flag. I pledge allegiance to thee, Texas, one state, under God, one, and indivisible. 3. PRESENTATIONS AND PROCLAMATIONS a. Proclamation for Municipal Clerk Week b. Proclamation for Building Safety Month c. City Manager recognition of employees 4. PUBLIC COMMENT a. Related to any matter not on the agenda — 2 minutes per speaker b. Related to any matter on the agenda — 5 minutes per speaker 5. PUBLIC HEARING a. City Council will hold a public hearing to receive citizen input regarding changes to the Development Code as submitted by the Planning and Zoning Commission. [Aron Kulhavy, Director of Public Works] - Chapter 4, Development Districts — the proposed addition of Section 404 Mobile and Manufactured Homes to prohibit future placement of Mobile Homes constructed before June 15, 1976, granting legal non- conforming status to all Mobile Homes legally in place, and adding skirting requirements. - Chapter 15, Definitions — updating the definitions of "Mobile Home" and "Manufactured Home ". 6. CONSENT AGENDA (Approval of Consent Agenda authorizes the City Manager to implement each item in accordance with staff recommendations. An item may be removed from the Consent Agenda and added to the Statutory Agenda for full discussion by request of a member of Council.) a. Approve the minutes of the City Council Regular Session held on April 19, 2011. [Lee Woodward, City Secretary] b. Authorize the City Manager to enter into a Partnership Agreement and participate in the Houston - Galveston Area Council (H -GAC) Sustainable Communities Consortium through a Memorandum of Understanding (MOU). [Dr. Sherry McKibben, Community Development Specialist] c. Ratify emergency purchase of pipe for McGary Creek, and consider approval of purchases of PVC pipe and PVC materials on an as- needed basis for inventory and/or special projects. [Billie Smith, Procurement Manager] d. Ratify action of City Manager to replace approximately 4,000 linear feet of existing 14" PVC force main near the McGary Creek Lift Station. [Carol Reed, Director of Public Utilities] e. Consider the purchase of software for the purpose of managing citizen requests, permits, code enforcement, work orders, fleet, and inventory. [Chris Vasquez, IT Manager] f. Consider the addition of a splash pad with amenities at the Huntsville Aquatic Center. [Dr. Sherry McKibben, Community Development Specialist] g. Approve Ordinance 2011 -35, amending the budget for FY10 -11. [Winston Duke, Finance Director] h. Consider award of contract for drainage study, design, and engineering of Town Creek Phase 1 award of the FEMA Hazard Mitigation Grant. [Dr. Sherry McKibben, Community Development Specialist] 7. STATUTORY AGENDA a. Presentation, discussion, and possible action to approve Ordinance 2011 -33, to prohibit future placement of mobile homes, require skirting for all mobile homes and manufactured homes, and revise the definitions of a mobile home and manufactured home, 2"d reading. (Aron Kulhavy, Director of Public Works] b. Presentation, discussion, and possible action to approve Ordinance 2011 -34, amending the Code of Ordinances of the City of Huntsville to prohibit drilling upon certain lands, and making provisions for variances from the Code, 1s' reading. [Aron Kulhavy, Director of Public Works] 8. MAYOR/CITY COUNCIL AND CITY MANAGER REPORT a. Presentation, discussion and possible action to discuss water policy issues. [Standing item on first agenda of each month.] b. Presentation, discussion, and possible action to approve contract for redistricting. [Mayor Turner] c. Presentation, discussion, and possible action on nomination of John McManners to Veterans Affairs Advisory Board, to fill open position. [Mayor Turner] d. Presentation, discussion, and possible action on nomination of Ellen Willett as the City of Huntsville Donations Coordinator to satisfy requirements of the City's Emergency Management Plan. [Mayor Turner] e. City Manager's Report 1. Updates on City construction, grants, studies, City projects, City purchases, and economic development. 2. Update on traffic 9. PUBLIC COMMENT a. Related to any matter — 2 minutes per speaker 10. MEDIA INQUIRIES RELATED TO MATTERS ON THE AGENDA 11. ITEMS OF COMMUNITY INTEREST (Hear announcements concerning items of community interest from the Mayor, Councilmembers, and City staff for which no action will be discussed or taken.) a. The Airing of the Quilts will be held Saturday, May 7, on the Square, beginning at 9am. b. The Farmers Market will begin Saturday, May 7, from 8 -noon, to be held every Saturday through September. c. Town Creek Music Festival will be held at Eastham- Thomason Park on May 14, gates open at 3pm and more information may be found at www.huntsvilletexas.com. 12. EXECUTIVE SESSION a. City Council will convene in closed session as authorized by Texas Government Code, Chapter 551; Section 551.071 — consultation with counsel on legal matters including current and pending litigation, including, but not limited to, AT &T v. the City of Huntsville. [Leonard Schneider, City Attorney] 13. RECONVENE a. Take action, if necessary, on items addressed during Executive Session. 14. ADJOURNMENT 'If, during the course of the meeting and discussion of any items covered by this notice, City Council determines that a Closed or Executive session of the Council is required, then such closed meeting will be held as authorized by Texas Government Code, Chapter 551, Sections: 551.071 - consultation with counsel on legal matters; 551.072 - deliberation regarding purchase, exchange, lease or value of real property; 551.073 - deliberation regarding a prospective gift; 551.074 - personnel matters regarding the appointment, employment, evaluation, reassignment, duties, discipline, or dismissal of a public officer or employee; 551.076 - implementation of security personnel or devices; 551.087 - deliberation regarding economic development negotiation; and/or other matters as authorized under the Texas Government Code. If a Closed or Executive session is held in accordance with the Texas Government Code as set out above, the City Council will reconvene in Open Session in order to take action, if necessary, on the items addressed during Executive Session. CERTIFICATE I, Lee Woodward, City Secretary, do hereby certify that a copy of the May 3, 2011, Cl C uncil Agenda as sled on the City Hall bulletin board, a place convenient nd re dily accessible to the general public at all time , a d to the City' we ite, www.huntsvilletx.gov, in DATEIOF POSTING: der LA I 541, ( G� vemment Code. �D TIME OF POSTING: Lt a pm v C. Lee Woo rd, Ci r TAKEN DOWN: e R CITY OF HUNTSVILLE, TEXAS Eric Johnston, Chairman David Anderson ` Bill Knotts Rowe Creager, Vice Chairman nor Beth Newton Leroy Hilton o Marilyn Soffar PLANNING & ZONING COMMISSION AGENDA May 5, 2011 at 12:OOPM CONFERENCE ROOM HUNTSVILLE CITY HALL, 1212 AVENUE M Persons with disabilities who plan to attend this meeting and who may need auxiliary aids or services are requested to contact the Planning Division, at 936 -294 -5782 two working days prior to the meeting so that appropriate arrangements can be made. REGULAR SESSION f12:00PM1 1. CALL TO ORDER 2. PLEDGE OF ALLEGIANCE a. U.S. Flag b. Texas Flag -Honor the Texas Flag, I pledge allegiance to thee, Texas, one state under God, one and indivisible. 3. INVOCATION 4. DISCUSS Chapter 11, Sign Standards, of the Huntsville Development Code. 5. ITEMS OF COMMUNITY INTEREST Hear announcements concerning items of community interest from the Commission and City Staff for which no action will be discussed or taken. 6. PUBLIC COMMENTS 7. ADJOURNMENT N, during the course of the meeting and discussion of any items covered by this notice, the Planning and Zoning Commission determines that a Closed or Executive session of the Commission is required, than such closed meeting will be held as authorized by Texas Government Code, Chapter 551, Sections: 551.071- consultation with counsel on legal matters; 551.072 - deliberation regarding purchase, exchange, lease or value of real property, 551.073 - deliberation regarding a prospective gift; 551.074 - personnel matters regarding the appointmeA employmsn evaluation, reassignment, duties, discipline, or dismissal of a public officer or employee, 551.076 - implementation of security personnel or devices, 551.087 - deliberation regarding economic development negotiation; and/or other matters as authorized under the Texas Government Code. N a Closed or Executive session is held in accordance with the Texas Government Code as set out above, the Planning and Zoning Commission will reconvene in Open Session in order to take action, N necessary, on the items addressed during Executive Session. CERTIFICATE I, Lee Woodward, City Secretary, do hereby certify that a copy of the May 5, 2011 bulletin board, a place convenient and readily accessible to the general public at a! DATE OF POSTING: 11 TIME OF POSTING: TAKEN DOWN: enda(wtposted on the City Hall 551.Frexds Government Code. Lee Woodward, City Secretary CITY OF HUNTSVILLE, TEXAS Eric Johnston, Chairman David Anderson ` Bill Knotts Rowe Creager, Vice Chairman di Beth Newton Leroy Hilton V Marilyn Soffar PLANNING & ZONING COMMISSION AGENDA May 5, 2011 at 12:OOPM CONFERENCE ROOM HUNTSVILLE CITY HALL, 1212 AVENUE M Persons with disabilities who plan to attend this meeting and who may need auxiliary aids or services are requested to contact the Planning Division, at 936 -294 -5782 two working days prior to the meeting so that appropriate arrangements can be made. REGULAR SESSION F12:OOPM1 1. CALL TO ORDER 2. PLEDGE OF ALLEGIANCE a. U.S. Flag b. Texas Flag - Honor the Texas Flag, I pledge allegiance to thee, Texas, one state under God, one and indivisible. -51M1:1'LeZ«LAIi If] zI 4. DISCUSS Chapter 11, Sign Standards, of the Huntsville Development Code. 5. ITEMS OF COMMUNRY INTEREST Hear announcements concerning items of community interest from the Commission and City Staff for which no action will be discussed or taken. 6. PUBLIC COMMENTS 7. ADJOURNMENT H, during the course of the meeting and discussion of any items covered by this notice, the Planning and Zoning Commission determines that a Closed or Executive session of the Commission is required, then such closed meeting will be held as authorised by Texas Government Code, Chapter 551, Sections: 551.071- consultation with counsel on legal matters; 551.072 - deliberation regarding purchase, exchange, lease or value of real property; 551.073 - deliberation regarding a prospective gilt, 551.074 - personnel matters regarding the appointment employment evaluation, reassignment dutim discipline, or dismissal of a public officer or employee, 551.076 - implementation of security personnel or devices; 551.067 - deliberation regarding economic development negotiation; and/or other maters as authorized under the Texas Government Code. If a Closed or Executive session is held in accordance with the Texas Government Code as set out above, the Planning and Zoning Commission will reconvene in Open Session in order to take action, If necessary, on the items addressed during Executive Session. CERTIFICATE I, Lee Woodward, City Secretary, do hereby certify that a copy of the May 5, 2011 bulletin board, a place convenient and reagily accessible to the general public at 4 DATE OF POSTING: TIME OF POSTING: TAKEN DOWN: & Zoning qmmiAsion Agenda was qqsted on the City Hall compliant with Chapter 551, Texflfs government Code. Lee Woodward, City Secretary PARKS AND RECREATION ADVISORY BOARD Marcus Evans Rhonda Reddock Maxia Farris R Woody Woods Nate Grigsby A John K. Smither Chris Holm �`ka Christopher Cirrito Keith Jenkins PARKS AND RECREATION ADVISORY BOARD AGENDA Monday, May 9,2011,12:0013M Huntsville City Hall — Conference Room, 1212 Ave. M, Huntsville, TX Persons with disabilities who plan to attend this meeting and who may need auxiliary aids or services are requested to contact Penny Joiner at (936)294 -5708 two working days prior to the meeting so that appropriate arrangements can be made. 1. Call to Order (12:00 PM) 2. Public Comments 3. Discussion and/or Action Items A. Presentation, discussion and/or possible action on the minutes from March 21, 2011. B. Presentation, discussion and/or possible action on allowing tournament teams to practice on the baseball fields at Kate Barr Ross Park. C. Presentation, discussion and/or possible action on budget updates. D. Presentation, discussion and/or possible action on the pool cover update from Tom Weger. E. Presentation, discussion and/or possible action on the updates from the Community Services Department. 4. Adjournment CERTIFICATION by the undersigned below certifies that a copy of the Parks and Recreation Advisory Board agenda for May 9, 2011, was posted on the City Hall bulletin board, a place convenient and readily accessible to the general public at all times, in compliance with Chapter 551, Texas Governm ant ode. Date of Posting: 5 L4 Time of Posting: Lee oodward, City Secretary Taken Do . S I a I I C PARKS AND RECREATION ADVISORY BOARD Marcus Evans Rhonda Reddock Maxia Farris ` Woody Woods Nate Grigsby MA John K. Smither Chris Holm I#V Christopher Cirrito Keith Jenkins PARKS AND RECREATION ADVISORY BOARD AGENDA Monday, May 9, 2011,12:OOPM Huntsville City Hall — Conference Room, 1212 Ave. M, Huntsville, TX Persons with disabilities who plan to attend this meeting and who may need auxiliary aids or services are requested to contact Penny Joiner at (936)294 -5708 two working days prior to the meeting so that appropriate arrangements can be made. 1. Call to Order (12:00 PM) 2. Public Comments 3. Discussion and/or Action Items A. Presentation, discussion and/or possible action on the minutes from March 21, 2011. B. Presentation, discussion and/or possible action on allowing tournament teams to practice on the baseball fields at Kate Barr Ross Park. C. Presentation, discussion and/or possible action on budget updates. D. Presentation, discussion and/or possible action on the pool cover update from Tom Weger. E. Presentation, discussion and/or possible action on the updates from the Community Services Department. 4. Adjournment CERTIFICATION by the undersigned below certifies that a copy of the Parks and Recreation Advisory Board agenda for May 9, 2011, was posted on the City Hall bulletin board, place convenient and readily accessible to the general public at all times, in o pliance with pter 551, Texas Governm t Code. Date of Posting. Time of Posting: )� ' Lee d rd, Taken Down: 57/ (7 1 CITY OF HUNTSVILLE, TEXAS J. Turner, Mayor James Fitch, Position 1 Mac Woodward, Ward 2, Mayor Pro Tern Lydia Montgomery, Position 2 �C Tom Cole, Ward 1 Don H. Johnson, Position 3 Jack Wagamon, Ward 3 Keith D. Olson, Position 4 Wayne Barrett, Ward 4 TOURISM WEEK SPEAKER SERIES TUESDAY, MAY 10, 2011 -10AM -NOON WYNNE HOME ARTS CENTER 142811' STREET, HUNTSVILLE, TX 77340 Persons with disabilities who plan to attend this meeting and who may need auxiliary aids or services are requested to contact the City Secretary's office (936.291.5403), two working days prior to the meeting for appropriate arrangements. CITY OF HUNTSVILLE CITY COUNCIL NOTICE OF POSSIBLE QUORUM SCOTT JOSLOVE, PRESIDENT & CEO TEXAS HOTEL & LODGING ASSOCIATION (THLA) Update on Legislative Session & Tourism Funding No formal action will be taken by the City Council during this event. CERTIFICATE I, Lee Woodward, City Secretary, do hereby certify that a copy of the May 1%2011, Notice of Possible Ouorum was posted on the City Hall bulletin board, a place convenient and readily accessible to the general public at all times, and to the City's websits, www.huntevilletx.gov, in compliance with Chapter 551, Texas Government e. DATE OF POSTING: J[ Ce f ) , ( j , n 7 TIME OF POSTING: 1 I , Q5 7Y1 TAKEN DOWN: 510 I Secretary CITY OF HUNTSVILLE, TEXAS J. Turner, Mayor James Fitch, Position 1 Mac Woodward, Ward 2, Mayor Pro Tom Lydia Montgomery, Position 2 �c�rd Tom Cole, Ward 1 Don H. Johnson, Position 3 Jack Wagamon, Ward 3 Keith D. Olson, Position 4 Wayne Barrett, Ward 4 TOURISM WEEK SPEAKER SERIES TUESDAY, MAY 10, 2011 -10AM -NOON WYNNE HOME ARTS CENTER 142811TH STREET, HUNTSVILLE, TX 77340 Persons with disabilities who plan to attend this meeting and who may need auxiliary aids or services are requested to contact the City Secretary's office (936.291.5403), two working days prior to the meeting for appropriate arrangements. CITY OF HUNTSVILLE CITY COUNCIL NOTICE OF POSSIBLE QUORUM SCOTT JOSLOVE, PRESIDENT & CEO TEXAS HOTEL & LODGING ASSOCIATION (THLA) Update on Legislative Session & Tourism Funding No formal action will be taken by the City Council during this event. I, Lee Woodward, City Secretary, do hereby certify that a copy of the May 1 t 2011, Notice of Possible Ouorum was posted on the City Hall bulletin board, a place convenient and readily accessible to the eneral public at all times, and to the City's website, www.huntsvillobc.gov, in compliance with Chapter 551, Texas Cpvernment Code. DATE OF POSTING: ` TIME OF POSTING: TAKEN DOWN: S� CITY OF HUNTSVILLE, TEXAS J. Turner, Mayor James Fitch, Position 1 Mac Woodward, Ward 2, Mayor Pro Tern Lydia Montgomery, Position 2 �cvnd Tom Cole, Ward 1 Don H. Johnson, Position 3 Jack Wagamon, Ward 3 Keith D. Olson, Position 4 Wayne Barrett, Ward 4 TOURISM WEEK LUNCHEON WEDNESDAY, MAY 11, 2011 — 11:30AM ELKINS LAKE CLUBHOUSE 632 CHERRY HILLS, HUNTSVILLE, TX 77340 Persons with disabilities who plan to attend this meeting and who may need auxiliary aids or services are requested to contact the City Secretary's office (936.291.5403), two working days prior to the meeting for appropriate arrangements. CITY OF HUNTSVILLE CITY COUNCIL NOTICE OF POSSIBLE QUORUM No formal action will be taken by the City Council during this event. CERTIFICATE I, Lee Woodward, City Secretary, do hereby certify that a copy of the May 11, 2011, Notice of Possible Quorum was posted on the City Hall bulletin board, a place convenient and readily accessible to the general public at all times, and to the City's website, www.huntevilletx.gov, in compliance with Chapter 551, Texas Government Code. DATE OF POSTING: :Dl f I I l I 1 TIME OF POSTING: TAKEN DOWN: 6/ City CITY OF HUNTSVILLE, TEXAS J. Turner, Mayor James Fitch, Position 1 Mac Woodward, Ward 2, Mayor Pro Tern Lydia Montgomery, Position 2 �t d Tom Cole, Ward 1 Don H. Johnson, Position 3 Jack Wagamon, Ward 3 Keith D. Olson, Position 4 Wayne Barrett, Ward 4 TOURISM WEEK LUNCHEON WEDNESDAY, MAY 11, 2011 — 11:30AM ELKINS LAKE CLUBHOUSE 632 CHERRY HILLS, HUNTSVILLE, TX 77340 Persons with disabilities who plan to attend this meeting and who may need auxiliary aids or services are requested to contact the City Secretary's office (836.291.5403), two working days prior to the meeting for appropriate arrangements. CITY OF HUNTSVILLE CITY COUNCIL NOTICE OF POSSIBLE QUORUM No formal action will be taken by the City Council during this event. CERTIFICATE I, Lee Woodward, City Secretary, do hereby certify that a copy of the May 11, 2011, Notice of Possible Ouorum was posted on the City Hall bulletin board, a place convenient and readily accessible to the general public at all times, and to the City's website, www.huntsvilletx.gov, incompliance with Chapter 551f-Texas Government f6". DATE OF POSTING: 51 (.l 1 1 TIME OF POSTING: TAKEN DOWN: 5 I �� CITY OF HUNTSVILLE, TEXAS J. Turner, Mayor Frank Parker Desiree Cortez Dessie Cherry Dalia Harrelson Paula Armstrong c�r,s Jackie Pace Kendall Scudder �' Renee Pritchard Sean Craia Chelsea McFarland YOUTH ADVISORY BOARD REGULAR SESSION (4:30PM) THURSDAY, MAY 12, 2011 MAIN STREET OFFICE 1203 UNIVERSITY AVENUE — 936.291.5920 Persons with disabilities who plan to attend this meeting and who may need auxiliary aids or services are requested to contact Lee Woodward (936/291 - 5403), two working days prior to the meeting for appropriate arrangements. REGULAR SESSION [4:30PM] 1. CALL TO ORDER 2. PUBLIC COMMENT 3. DISCUSSIOWACTION The Board will meet to discuss, hear presentations and/or reports and potentially take action on the following items: a. Approve minutes of April 14, 2011 meeting. b. Hear reports from members. c. Discuss strategic options for the Board. [Mayor Turner] d. Items of Community Interest (Hear announcements concerning items of community interest from the Board for which no action will be discussed or taken.) 4. ADJOURNMENT 'If, during the course of the meeting and discussion of any items covered by this notice, the Board determines that a Closed or Executive session is required, then such closed meeting will be held as authorized by Texas Government Code, Chapter 551, Sections: 551.071 - consultation with counsel on legal matters; 551.072 - deliberation regarding purchase, exchange, lease or value of real property; 551.073 - deliberation regarding a prospective gift; 551.074 - personnel matters regarding the appointment, employment, evaluation, reassignment, duties, discipline, or dismissal of a public officer or employee; 551.076 - implementation of security personnel or devices; 551.087 - deliberation regarding economic development negotiation; and/or other matters as authorized under the Texas Government Code. If a Closed or Executive session is held in accordance with the Texas Government Code as set out above, the Board will reconvene in Open Session in order to take action, 0 necessary, on the items addressed during Executive Session. CERTIFICATE 1, Lee Woodward, City Secretary, do hereby certify that a copy of the May 12, 2011, Youth Advisory Board Agenda was posted on the City Hall bulletin board, a p ce convenient and readily accessible to the general public at all times, and to the C jr'a websfte, www.huntsvilletx.gov, in c Oplianc with Chapter 551, Texas Government Code. `/ 1 DATE OF POSTING: 14 2O` 1 3 TIME OF POSTING: 0 TAKEN DOWN: o , City Secretary a pm CITY OF HUNTSVILLE, TEXAS J. Turner, Mayor Frank Parker Lk Desiree Cortez Dessie Cherry Delia Harrelson Paula Armstrong +° Jackie Pace Kendall Scudder Renee Pritchard Sean Crala Chelsea McFarland YOUTH ADVISORY BOARD REGULAR SESSION (4:30PM) THURSDAY, MAY 12, 2011 MAIN STREET OFFICE 1203 UNIVERSITY AVENUE — 936.291.5920 Persons with disabilities who plan to attend this meeting and who may need auxiliary aids or services are requested to contact Lee Woodward (936/291 - 5403), two working days prior to the meeting for appropriate arrangements. REGULAR SESSION [4:30PM] 1. CALL TO ORDER 2. PUBLIC COMMENT 3. DISCUSSIOWACTION The Board will meet to discuss, hear presentations and/or reports and potentially take action on the following items: a. Approve minutes of April 14, 2011 meeting. b. Hear reports from members. c. Discuss strategic options for the Board. [Mayor Turner] d. Items of Community Interest (Hear announcements concerning items of community interest from the Board for which no action will be discussed or taken.) 4. ADJOURNMENT -B, during the course of the meeting and discussion of any items covered by this notice, the Board determines that a Closed or Executive session is required, then such closed meeting will be held as authorized by Texas Government Code, Chapter 551, Sections: 551.071 — consultation with counsel on legal matters; 551.072 — deliberation regarding purchase, exchange, lease or value of real property; 551.073 — deliberation regarding a prospective gift; 551.074 — personnel matters regarding the appointment, employment, evaluation, reassignment, duties, discipline, or dismissal of a public officer or employee; 551.076 — implementation of security personnel or devices; 551.087 — deliberation regarding economic development negotiation; and/or other matters as authorized under the Texas Government Code. If a Closed or Executive session is held in accordance with the Texas Government Code as set out above, the Board will reconvene in Open Session in order to take action, if necessary, on the items addressed during Executive Session. CERTIFICATE 1, Lee Woodward, City Secretary, do hereby certify that a copy of the May 12, 2011, Youth Advis Board Age was posted on the City Hall bulletin board, a p con nient and readily accessible to the go I public at all ti es, an t the City's website, www.huntevillotx.gov, inn�co pliant with Chapter 551, Texas Government DATE OF POSTING:, 1 ' TIME OF POSTING: TAKEN DOWN: 5I 1�D I I Iv C. 1 \ Le!)"111"'dward, City Secretary CITY OF HUNTSVILLE, TEXAS J. Turner, Mayor James Fitch, Position 1 Mac Woodward, Ward 2, Mayor Pro Tem Lydia Montgomery, Position 2 c.0 Tom Cole, Ward 1 Don H. Johnson, Position 3 Jack Wagamon, Ward 3 Keith D. Olson, Position 4 Wayne Barrett, Ward 4 HUNTSVILLE CITY COUNCIL AGENDA WORKSHOP SESSION (5:30PM) REGULAR SESSION (6:0013M) TUESDAY, MAY 17, 2011 COUNCIL CHAMBERS - HUNTSVILLE CITY HALL, 1212 AVENUE M Persons with disabilities who plan to attend this meeting and who may need auxiliary aids or services are requested to contact the City Secretary's office (936.291.5403), two working days prior to the meeting for appropriate arrangements. WORKSHOP SESSION [5:30] The Council will attend a workshop to discuss the selection of software for the purpose of managing citizen requests, permits, code enforcement, work orders, fleet, and inventory. [Chris Vasquez, IT Manager] REGULAR SESSION [6:0013M] 1. CALL TO ORDER 2. PLEDGES OF ALLEGIANCE AND INVOCATION U.S. Flag Texas Flag: Honor the Texas Flag. I pledge allegiance to thee, Texas, one state under God, one, and indivisible. 3. PRESENTATIONS AND PROCLAMATIONS a. Proclamation for Public Works Week b. Proclamation for Hurricane Preparedness Week c. Staff recognition by City Manager Bill Baine 4. PUBLIC COMMENT a. Related to any matter not on the agenda — 2 minutes per speaker b. Related to any matter on the agenda — 5 minutes per speaker S. PUBLIC HEARING ** *The Public Hearing for Chapter 4, Lot Standards, has been pulled and will be held at a later date. * ** 6. CONSENT AGENDA (Approval of Consent Agenda authorizes the City Manager to implement each item in accordance with staff recommendations. An item may be removed from the Consent Agenda and added to the Statutory Agenda for full discussion by request of a member of Council.) a. Approve the minutes of the City Council Regular Session held on April 19, 2011. [Lee Woodward, City Secretary] b. Approve bid for Trust Property Account #9000- 034 -0- 04500, Lot 45, Woodlawn, Walker County Appraisal District Property ID 39203. [Winston Duke, Finance Director] c. Approve Ordinance 2011 -33, to prohibit future placement of mobile homes, require skirting for all mobile homes and manufactured homes, and revise the definitions of a mobile home and manufactured home, 3rd reading. [Aron Kulhavy, Director of Public Works] d. Approve Ordinance 2011 -34, amending the Code of Ordinances of the City of Huntsville to prohibit drilling upon certain lands, and making provisions for variances from the Code, 2"d reading. [Aron Kulhavy, Director of Public Works] e. Consider the award of bid for future sewer casing improvements crossing Highway 19. [Aron Kulhavy, Director of Public Works] f. Authorize the City Manager to enter into a Memorandum of Understanding (MOU) with TxDot to participate in its Federally- approved Disadvantaged Business Enterprise (DBE) Program. [Dr. Sherry McKibben, Community Development Specialist] g. Approve Ordinance 2011 -37, providing for changes to the Fiscal and Budgetary Policy, single reading. [Winston Duke, Finance Director] 7. STATUTORY AGENDA a. Presentation, discussion, and possible action to approve Ordinance 2011 -36, codifying the amendments to Chapter 2 of the Code of Ordinances in previous Ordinance 2010 -09, concerning the City Manager's general authority for expenditures and intrafund budget transfers, 1st reading. [Leonard Schneider, City Attorney] b. Presentation, discussion, and possible action to authorize the City Manager to apply for, accept if awarded, and implement the 2011 COPS Grant funding for three additional police officer positions. [Dr. Sherry McKibben, Community Development Specialist] c. Presentation, discussion, and possible action to consider the purchase of software for the purpose of managing citizen requests, permits, code enforcement, work orders, fleet, and inventory. [Chris Vasquez, IT Manager] 8. MAYOR/CITY COUNCIL AND CITY MANAGER REPORT a. Presentation, discussion, and possible action to approve nomination of Kyle McKenzie for Youth Advisory Board. [Mayor Turner] b. City Manager's Report 1. Updates on City construction, grants, studies, City projects, City purchases, and economic development. 9. PUBLIC COMMENT a. Related to any matter — 2 minutes per speaker 10. MEDIA INQUIRIES RELATED TO MATTERS ON THE AGENDA 11. ITEMS OF COMMUNITY INTEREST (Hear announcements concerning items of community interest from the Mayor, Councilmembers, and City staff for which no action will be discussed or taken.) a. The Farmers Market will be held Saturdays from 8-noon through September 20. b. Groundbreaking for the Highway 19 widening project will beat 10am on Friday, May 20. c. The City will be closed for Memorial Day on Monday, May 30. 12. ADJOURNMENT 'If, during the course of the meeting and discussion of any items covered by this notice, City Council determines that a Closed or Executive session of the Council is required, then such closed meeting will be held as authorized by Texas Government Code, Chapter 551, Sections: 551.071 - consultation with counsel on legal matters; 551.072 - deliberation regarding purchase, exchange, lease or value of real property; 551.073 - deliberabon regarding a prospective gift; 551.074 - personnel matters regarding the appointment, employment, evaluation, reassignment, duties, discipline, or dismissal of a public officer or employee; 551.076 - implementation of security personnel or devices; 551.087 - deliberation regarding economic development negotiation; and/or other matters as authorized under the Texas Government Code. If a Closed or Executive session is held in accordance with the Texas Government Code as set out above, the City Council will reconvene in Open Session in order to take action, if necessary, on the items addressed during Executive Session. CERTIFICATE I, Lee Woodward, City Secretary, do hereby certify that a copy of the May 17, 2011, City Coun it Agenda was posted on the City Hall bulletin board, a place convenient and readily accessible to the general publi at all times, and t the City's we its, www.huntevilletx.gov, in compliance with Chapter 1, To s Government Code. DATE OF POSTING: t' TIME OF POSTING: 1 b • �o 1 amlom i" TAKEN DOWN: 5I 1 11 1, y / aRYDm / -/ Lee CITY OF HUNTSVILLE, TEXAS HUNTSVILLE CITY COUNCIL AGENDA WORKSHOP SESSION (5:30PM) REGULAR SESSION (6:OOPM) TUESDAY, MAY 17, 2011 COUNCIL CHAMBERS - HUNTSVILLE CITY HALL, 1212 AVENUE M Persons with disabilities who plan to attend this meeting and who may need auxiliary aids or services are requested to contact the City Secretary's office (936.291.5403), two working days prior to the meeting for appropriate arrangements. WORKSHOP SESSION [5:30] The Council will attend a workshop to discuss the selection of software for the purpose of managing citizen requests, permits, code enforcement, work orders, fleet, and inventory. [Chris Vasquez, IT Manager] REGULAR SESSION [6:00PM] 1. CALL TO ORDER 2. PLEDGES OF ALLEGIANCE AND INVOCATION U.S. Flag Texas Flag: Honor the Texas Flag. 1 pledge allegiance to thee, Texas, one state under God, one, and indivisible. 3. PRESENTATIONS AND PROCLAMATIONS a. Proclamation for Public Works Week b. Proclamation for Hurricane Preparedness Week c. Staff recognition by City Manager Bill Baine 4. PUBLIC COMMENT a. Related to any matter not on the agenda — 2 minutes per speaker b. Related to any matter on the agenda — 5 minutes per speaker 5. PUBLIC HEARING ***The Public Hearing for Chapter 4, Lot Standards, has been pulled and will be held at a later date. r.r 6. CONSENT AGENDA (Approval of Consent Agenda authorizes the City Manager to implement each item in accordance with staff recommendations. An item may be removed from the Consent Agenda and added to the Statutory Agenda for full discussion by request of a member of Council.) a. Approve the minutes of the City Council Regular Session held on April 19, 2011. [Lee Woodward, City Secretary] b. Approve bid for Trust Property Account #9000 - 034 -0- 04500, Lot 45, Woodlawn, Walker County Appraisal District Property ID 39203. [Winston Duke, Finance Director] c. Approve Ordinance 2011 -33, to prohibit future placement of mobile homes, require skirting for all mobile homes and manufactured homes, and revise the definitions of a mobile home and manufactured home, 3`d reading. [Aron Kulhavy, Director of Public Works] d. Approve Ordinance 2011 -34, amending the Code of Ordinances of the City of Huntsville to prohibit drilling upon certain lands, and making provisions for variances from the Code, 2nd reading. [Aron Kulhavy, Director of Public Works] e. Consider the award of bid for future sewer casing improvements crossing Highway 19. [Aron Kulhavy, Director of Public Works] f. Authorize the City Manager to enter into a Memorandum of Understanding (MOU) with TxDot to participate in its Federally - approved Disadvantaged Business Enterprise (DBE) Program. [Dr. Sherry McKibben, Community Development Specialist] g. Approve Ordinance 2011 -37, providing for changes to the Fiscal and Budgetary Policy, single reading. [Winston Duke, Finance Director] 7. STATUTORY AGENDA a. Presentation, discussion, and possible action to approve Ordinance 2011 -36, codifying the amendments to Chapter 2 of the Code of Ordinances in previous Ordinance 2010 -09, concerning the City Manager's general authority for expenditures and intrafund budget transfers, 1 st reading. [Leonard Schneider, City Attorney] J. Turner, Mayor James Fitch, Position 1 Mac Woodward, Ward 2, Mayor Pro Tem Lydia Montgomery, Position 2 �i d ' Tom Cole, Ward 1 Don H. Johnson, Position 3 Jack Wagamon, Ward 3 Keith D. Olson, Position 4 Wayne Barrett, Ward 4 HUNTSVILLE CITY COUNCIL AGENDA WORKSHOP SESSION (5:30PM) REGULAR SESSION (6:OOPM) TUESDAY, MAY 17, 2011 COUNCIL CHAMBERS - HUNTSVILLE CITY HALL, 1212 AVENUE M Persons with disabilities who plan to attend this meeting and who may need auxiliary aids or services are requested to contact the City Secretary's office (936.291.5403), two working days prior to the meeting for appropriate arrangements. WORKSHOP SESSION [5:30] The Council will attend a workshop to discuss the selection of software for the purpose of managing citizen requests, permits, code enforcement, work orders, fleet, and inventory. [Chris Vasquez, IT Manager] REGULAR SESSION [6:00PM] 1. CALL TO ORDER 2. PLEDGES OF ALLEGIANCE AND INVOCATION U.S. Flag Texas Flag: Honor the Texas Flag. 1 pledge allegiance to thee, Texas, one state under God, one, and indivisible. 3. PRESENTATIONS AND PROCLAMATIONS a. Proclamation for Public Works Week b. Proclamation for Hurricane Preparedness Week c. Staff recognition by City Manager Bill Baine 4. PUBLIC COMMENT a. Related to any matter not on the agenda — 2 minutes per speaker b. Related to any matter on the agenda — 5 minutes per speaker 5. PUBLIC HEARING ***The Public Hearing for Chapter 4, Lot Standards, has been pulled and will be held at a later date. r.r 6. CONSENT AGENDA (Approval of Consent Agenda authorizes the City Manager to implement each item in accordance with staff recommendations. An item may be removed from the Consent Agenda and added to the Statutory Agenda for full discussion by request of a member of Council.) a. Approve the minutes of the City Council Regular Session held on April 19, 2011. [Lee Woodward, City Secretary] b. Approve bid for Trust Property Account #9000 - 034 -0- 04500, Lot 45, Woodlawn, Walker County Appraisal District Property ID 39203. [Winston Duke, Finance Director] c. Approve Ordinance 2011 -33, to prohibit future placement of mobile homes, require skirting for all mobile homes and manufactured homes, and revise the definitions of a mobile home and manufactured home, 3`d reading. [Aron Kulhavy, Director of Public Works] d. Approve Ordinance 2011 -34, amending the Code of Ordinances of the City of Huntsville to prohibit drilling upon certain lands, and making provisions for variances from the Code, 2nd reading. [Aron Kulhavy, Director of Public Works] e. Consider the award of bid for future sewer casing improvements crossing Highway 19. [Aron Kulhavy, Director of Public Works] f. Authorize the City Manager to enter into a Memorandum of Understanding (MOU) with TxDot to participate in its Federally - approved Disadvantaged Business Enterprise (DBE) Program. [Dr. Sherry McKibben, Community Development Specialist] g. Approve Ordinance 2011 -37, providing for changes to the Fiscal and Budgetary Policy, single reading. [Winston Duke, Finance Director] 7. STATUTORY AGENDA a. Presentation, discussion, and possible action to approve Ordinance 2011 -36, codifying the amendments to Chapter 2 of the Code of Ordinances in previous Ordinance 2010 -09, concerning the City Manager's general authority for expenditures and intrafund budget transfers, 1 st reading. [Leonard Schneider, City Attorney] b. Presentation, discussion, and possible action to authorize the City Manager to apply for, accept if awarded, and implement the 2011 COPS Grant funding for three additional police officer positions. [Dr. Sherry McKibben, Community Development Specialist] c. Presentation, discussion, and possible action to consider the purchase of software for the purpose of managing citizen requests, permits, code enforcement, work orders, fleet, and inventory. [Chris Vasquez, IT Manager] 8. MAYOR/CITY COUNCIL AND CITY MANAGER REPORT a. Presentation, discussion, and possible action to approve nomination of Kyle McKenzie for Youth Advisory Board. [Mayor Turner] b. City Manager's Report 1. Updates on City construction, grants, studies, City projects, City purchases, and economic development. 9. PUBLIC COMMENT a. Related to any matter — 2 minutes per speaker 10. MEDIA INQUIRIES RELATED TO MATTERS ON THE AGENDA 11. ITEMS OF COMMUNITY INTEREST (Hear announcements concerning items of community interest from the Mayor, Councilmembers, and City staff for which no action will be discussed or taken.) a. The Farmers Market will be held Saturdays from 8 -noon through September 20. b. Groundbreaking for the Highway 19 widening project will beat 10am on Friday, May 20. c. The City will be closed for Memorial Day on Monday, May 30. 12. ADJOURNMENT *If, during the course of the meeting and discussion of any items covered by this notice, City Council determines that a Closed or Executive session of the Council is required, then such closed meeting will be held as authorized by Texas Government Code, Chapter 551, Sections: 551.071 — consultation with counsel on legal matters; 551.072 — deliberation regarding purchase, exchange, lease or value of real property; 551.073 — deliberation regarding a prospective gift; 551.074 — personnel matters regarding the appointment, employment, evaluation, reassignment, duties, discipline, or dismissal of a public officer or employee; 551.076 — implementation of security personnel or devices; 551.087 — deliberation regarding economic development negotiation; and/or other matters as authorized under the Texas Government Code. If a Closed or Executive session is held in accordance with the Texas Government Code as set out above, the City Council will reconvene in Open Session in order to take action, if necessary, on the items addressed during Executive Session. CERTIFICATE I, Lee Woodward, City Secretary, do hereby certify that a copy of the May 17, 2011, City Council Agenda was posted on the City Hall bulletin board, a place convent t and readily accessible to the general public at all times, and to the City's we ate, huntsvilletx.gov, in compliance with Chapte 551, xas Government Code. j n DATE OF POSTING: ( l l J ' J TIME OF POSTING: TAKEN DOWN: � 1 �) Huntsville Beautification Advisory Committee Jacob Donellan Katie Newman Helen Belcher �.d Hazel Wyatt Deborah Gilbert Corey Lazar Conrad Liles Huntsville Beautification Advisory Committee - Agenda Wednesday, May 18, 2011, 4:OOPM Huntsville City Hall - Conference Room, 1212 Ave. M, Huntsville, TX Persons with disabilities who plan to attend this meeting and who may need auxiliary aids or services are requested to contact Penny Joiner at 936 - 294 -5708 two working days prior to the meeting so that appropriate arrangements can be made. 1. Call to Order 2. Public Comments 3. Discussion or Action Items a. Presentation, discussion and/or possible action on the minutes from January 4, 2011, January 19, 2011, February 2, 2011, and February 16, 2011. b. Presentation, discussion and/or possible action on the 2011 Beautification Golf Tournament wrap up. c. Presentation, discussion and/or possible action on an update from the Community Services Department. 4. Adjournment CERTIFICATION by the undersigned below certifies that a copy of the Beautification Advisory Committee agenda for May 18, 2011, was posted on the City Hall b Iletin board, a place convenient and readily accessible to the general public at all times, in co r ipliance witl�Chapter 551, Texas Governm nt CIde. s 5 1a ►► Date of Posting: A Time of Posting: `iLee W odw rd, City Secretary Taken down: 6 1 P I �i Huntsville Beautification Advisory Committee Jacob Donellan ( Katie Newman Helen Belcher • Hazel Wyatt Deborah Gilbert Corey Lazar Conrad Liles Huntsville Beautification Advisory Committee — Agenda Wednesday, May 18, 2011, 4:OOPM Huntsville City Hall — Conference Room, 1212 Ave. M, Huntsville, TX Persons with disabilities who plan to attend this meeting and who may need auxiliary aids or services are requested to contact Penny Joiner at 936 - 294 -5708 two working days prior to the meeting so that appropriate arrangements can be made. 1. Call to Order 2. Public Comments 3. Discussion or Action Items a. Presentation, discussion and/or possible action on the minutes from January 4, 2011, January 19, 2011, February 2, 2011, and February 16, 2011. b. Presentation, discussion and/or possible action on the 2011 Beautification Golf Tournament wrap up. c. Presentation, discussion and/or possible action on an update from the Community Services Department. 4. Adjournment CERTIFICATION by the undersigned below certifies that a copy of the Beautification Advisory Committee agenda for May 18, 2011, was posted on the City Hall bulletin board, a place convenient and readily accessible to the general public at all times, compliance with Char 551, Texas Govern rent ode. Date of Posting. Time of Posting: D -fee Woodward, City Secretary Taken down: 1 CITY OF HUNTSVILLE, TEXAS J. Turner, Mayor King Chandler R Jerry Moorer Larry Graves (ft Tom Davis Helen Belcher x.11 ° BOARD OF ADJUSTMENTS AND APPEALS REGULAR SESSION (12:00 PM) THURSDAY, MAY 19, 2011 CITY HALL COUNCIL CHAMBERS HUNTSVILLE CITY HALL, 1212 AVENUE M Persons with disabilities who plan to attend this meeting and who may need auxiliary aids or services are requested to contact Tammy Thornton (93612945700), two worldng days prior to the meeting for appropriate arrangements. REGULAR SESSION [12:00] 1. CALL TO ORDER 2. PUBLIC COMMENTS 3. DISCUSSIOWACTION The Board will meet to discuss, hear presentations and/or reports and potentially take action on the following items: a. Review the abatement procedures followed by the Building Official and determine if abatement procedures will proceed with demolition to be caused by the Building Official for the structures found substandard at 712 10°i Street b. Review the abatement procedures followed by the Building Official and determine if abatement procedures will proceed with demolition to be caused by the Building Official for the structures found substandard at 1309 Mesquite c. Review the abatement procedures followed by the Building Official and determine if abatement procedures will proceed with demolition to be caused by the Building Official for the structures found substandard at 829 A &B Old Colony d. Review the abatement procedures followed by the Building Official and determine if abatement procedures will proceed with demolition to be caused by the Building Official for the structures found substandard at 114 Mary Avenue e. Consider and set date for public hearing concerning proposed Building and Technical Code updates and ordinance changes 4. ADJOURNMENT 'If, during the course of the meeting and discussion of any items covered by this notice, City Council determines that a Closed or Executive session of the Council is required, then such closed meeting will be held as authorized by Texas Government Code, Chapter 551, Sections: 551.071 — consultation with counsel on legal matters; 551.072 — deliberation regarding purchase, exchange, lease or value of real property; 551.073 — deliberation regarding a prospective gift; 551.074 — personnel matters regarding the appointment, employment, evaluation, reassignment, duties, discipline, or dismissal of a public officer or employee; 551.076 — implementation of security personnel or devices; 551.087 — deliberation regarding economic development negotiation; and/or other matters as authorized under the Texas Government Code. If a Closed or Executive session is held in accordance with the Texas Government Code as set out above, the City Council will reconvene in Open Session in order to take action, if necessary, on the items addressed during Executive Session. CERTIFICATE 1, Lee Woodward, City Secretary, do hereby certify that a copy of the May 19, 2011, Board of Adjustments and Appeals Board Agenda was posted on the City Hall bulletin board, a place convenient and readily accessible to the general public at all times, and to the City's website, www.huntsvilleb(.gov, in co liance with Chapt 551, Texas _J Government Code. DATE OF POSTING: �J I' TIME OF POSTING: Lee ward, City Secretary TAKEN DOWN: amlbm 1 CITY OF HUNTSVILLE, TEXAS J. Turner, Mayor King Chandler Jerry Moorer Larry Graves Mir Tom Davis Helen Belcher C10; BOARD OF ADJUSTMENTS AND APPEALS REGULAR SESSION (12:00 PM) THURSDAY, MAY 19, 2011 CITY HALL COUNCIL CHAMBERS HUNTSVILLE CITY HALL, 1212 AVENUE M Persons with disabilities who plan to attend this meeting and who may need auxiliary aids or services are requested to contact Tammy Thornton (936/2945700), two working days prior to the meeting for appropriate arrangements. REGULAR SESSION [12:00] 1. CALL TO ORDER 2. PUBLIC COMMENTS 3. DISCUSSIOWACTION The Board will meet to discuss, hear presentations and/or reports and potentially take action on the following items: a. Review the abatement procedures followed by the Building Official and determine if abatement procedures will proceed with demolition to be caused by the Building Official for the structures found substandard at 712 10t' Street b. Review the abatement procedures followed by the Building Official and determine if abatement procedures will proceed with demolition to be caused by the Building Official for the structures found substandard at 1309 Mesquite c. Review the abatement procedures followed by the Building Official and determine if abatement procedures will proceed with demolition to be caused by the Building Official for the structures found substandard at 829 A &B Old Colony d. Review the abatement procedures followed by the Building Official and determine if abatement procedures will proceed with demolition to be caused by the Building Official for the structures found substandard at 114 Mary Avenue e. Consider and set date for public hearing concerning proposed Building and Technical Code updates and ordinance changes 4. ADJOURNMENT 'If, during the course of the meeting and discussion of any items covered by this notice, City Council determines that a Closed or Executive session of the Council is required, then such closed meeting will be held as authorized by Texas Government Code, Chapter 551, Sections: 551.071 - consultation with counsel on legal matters; 551.072 - deliberation regarding purchase, exchange, lease or value of real property; 551.073 - deliberation regarding a prospective gift; 551.074 - personnel matters regarding the appointment, employment, evaluation, reassignment, duties, discipline, or dismissal of a public officer or employee; 551.076 - implementation of security personnel or devices; 551.087 - deliberation regarding economic development negotiation; and/or other matters as authorized under the Texas Government Code. If a Closed or Executive session is held in accordance with the Texas Government Code as set out above, the City Council will reconvene in Open Session in order to take action, if necessary, on the items addressed during Executive Session. CERTIFICATE I, Lee Woodward, City Secretary, do hereby certify that a copy of the May 19, 2011, Board of Adjustments and Appeals Board Agenda was posted on the City Hall bulletin board, a place convenient and readily accessible to the general public at all times, and to the City's website, www.huntsvilletx.gov, in compliance with Chapter 551, Texas Government Code. 1 i A DATE OF POSTII TIME OF POSTM TAKEN DOWN: Gene Myrick Russell Martinez Jaspyr Sanford Patsyann Reed Una Grace Nash CITY OF HUNTSVILLE, TEXAS Mayor: J Turner Rt (so fe N#V % PF AGENDA HUNTSVILLE ARTS COMMISSION MEETING Thursday, May 19, 2011 at 5:45 pm The Wynne Home Arts Center 1428 Eleventh Street Huntsville, TX 77340 AGENDA Item Action I. Call the meeting to order. II. Hear citizen input. Dana Nicolay Margaret Smith Jimmy Carter Michael Henderson III. Hear and discuss proposals from groups and individuals for funding support for arts and cultural projects in FY2011 -2012. IV. Adjourn the meeting. Persons with disabilities who plan to attend this meeting and who may need auxiliary aids or services are requested to contact Linda Pease, Cultural Services Coordinator, at (936) 291 -5422 two working days prior to the meeting so that appropriate arrangements can be made. Date of Posting: Taken Down: Lee 131 )l Time of Posting: 3 , CDC) CITY OF HUNTSVILLE, TEXAS Mayor: J Turner Gene Myrick Russell Martinez Jaspyr Sanford Cos LN0, Patsyann Reed pr Una Grace Nash AGENDA HUNTSVILLE ARTS COMMISSION MEETING Thursday, May 19, 2011 at 5:45 pm The Wynne Home Arts Center 1428 Eleventh Street Huntsville, TX 77340 AGENDA Item Action I. Call the meeting to order. II. Hear citizen input. Dana Nicolay Margaret Smith Jimmy Carter Michael Henderson III. Hear and discuss proposals from groups and individuals for funding support for arts and cultural projects in FY2011 -2012. IV. Adjourn the meeting. Persons with disabilities who plan to attend this meeting and who may need auxiliary aids or services are requested to contact Linda Pease, Cultural Services Coordinator, at (936) 291 -5422 two working days prior to the meeting so that appropriate arrangements can be made. Date of Posting: Taken Down: _ Lee a31 1 Time of Posting: CITY OF HUNTSVILLE, TEXAS Eric Johnston, Chairman David Anderson ` Bill Knotts Rowe Creager, Vice Chairman a .i Beth Newton Leroy Hilton Marilyn Soffar PLANNING & ZONING COMMISSION AGENDA MAY 19, 2011 at 5:30PM COUNCIL CHAMBERS HUNTSVILLE CITY HALL, 1212 AVENUE M Persons with disabilities who plan to attend this meeting and who may need auxiliary aids or services are requested to contact the Planning Division, at 936 -294 -5782 two working days prior to the meeting so that appropriate arrangements can be made. REGULAR SESSION f5:30PM1 1. CALL TO ORDER 2. PLEDGE OF ALLEGIANCE a. U.S. Flag b. Texas Flag -Honor the Texas Flag, I pledge allegiance to thee, Texas, one state under God, one and indivisible. 3. INVOCATION 4. CONSIDER the minor plat of Smith 0.59 Acre Tract, located in the 300 block of 7th Street, in the city limits of Huntsville, Walker County, Texas, P. Gray Survey, A -24. 5. CONSIDER the minutes of April 21, 2011. 6. CONSIDER the minutes of May 5, 2011. 7. DISCUSS the Development Code revision process and timeline. 8. ITEMS OF COMMUNITY INTEREST Hear announcements corn -eming items of community interest from the Commission and City Staff for which no action will be discussed or taken. 9. PUBLIC COMMENTS 10. ADJOURNMENT If during the course of the meeting and discussion of any Items covered by this notice, the Planning and Zoning Commission determines that a Closed or Executive session of the Commission is required, than such closed meeting will be held as authorized by Texas Government Code, Chapter 551, Sections: 551.071- consultation with counsel on legal matter&, 551.072 - delibersbon regarding purchase, exchange, lease or value of real property; 551.073 - deliberation regarding a prospective gift, 551.074 - personnel matters regarding the appointment' employment, evaluation, reassignmenti dutlss, discipline, or dismissal of a public oMoer or employee; 551.076 - implementation of security personnel or devices, 551.087 - deliberation regarding economic development negotiation; and/or other matters as authorized under the Texas Government Code. N a Closed or Executive session is held in accordance with the Texas Government Code as set out above, the Planning and Zoning Commission will reconvene In Open Session in order to take action, N necessary, on the items addressed during Executive Session. CERTIFICATE I, Lee Woodward, City Secretary, do hereby certify that a copy of the May 19, 2011 Plannirg & Zoning Co scion Agenda was poste4ol the City Hall bulletin board, a place convej�ient an readily accessible to the general public tall t' es, in corq/ �lia 'th Chapter 551, Texas o emment Code. I DATE OF POSTING: � TIME OF POSTING: C 1G� TAKEN DOWN. Lee Woodward, City Secretary CITY OF HUNTSVILLE, TEXAS Eric Johnston, Chairman David Anderson Or Bill Knotts Rowe Creager, Vice Chairman, Beth Newton Leroy Hilton Marilyn Soffar PLANNING & ZONING COMMISSION AGENDA MAY 19, 2011 at 5:30PM COUNCIL CHAMBERS HUNTSVILLE CITY HALL, 1212 AVENUE M Persons with disabilities who plan to attend this meeting and who may need auxiliary aids or services are requested to contact the Planning Division, at 936 - 2945782 two working days prior to the meeting so that appropriate arrangements can be made. REGULAR SESSION r5:30PM1 1. CALL TO ORDER 2. PLEDGE OF ALLEGIANCE a. U.S. Flag b. Texas Flag -Honor the Texas Flag, 1 pledge allegiance to thee, Texas, one state under God, one and indivisible. 3. INVOCATION 4. CONSIDER the minor plat of Smith 0.59 Acre Tract, located in the 300 block of 7th Street, in the city limits of Huntsville, Walker County, Texas, P. Gray Survey, A -24. 5. CONSIDER the minutes of April 21, 2011. 6. CONSIDER the minutes of May 5, 2011. 7. DISCUSS the Development Code revision process and timeline. 8. ITEMS OF COMMUNITY INTEREST Hear announcements concerning items of community interest from the Commission and City Staff for which no action will be discussed or taken. 9. PUBLIC COMMENTS 10. ADJOURNMENT f, during the course of the meeting and discussion of any items covered by this notice, the Planning and Zoning Commission determines that a Closed or Executive session of the Commission is required, then such closed messing will be held as authorized by Texas Government Code, Chapter 551, Sections: 551.071- consultation with counsel on legal matters; 551.072 - deliberation regarding purchase, exchange, lease or value of real property; 551.073 - deliberation regarding a prospective gift, 551.074 - personnel matters regarding the appointment' employme4 evaluation, reassignmeA duties, discipline, or dismissal of a public officer or employee; 551.076 - implementation of security personnel or devices; 551.067 - deliberation regarding economic development negotiation; and/or other matters as authorized under the Texas Government Code. N a Closed or Executive session is held in accordance with the Texas Government Code as set out above, the Planning and Zoning Commission will reconvene in Open Session in order to take action, f necessary, on the items addressed during Executive Session. CERTIFICATE I, Lee Woodward, City Secretary, do hereby certify that a copy of the May 19, 2011 P ''nning &Zoning m ission A da was post the City Hall bulletin board, a place conv nient and readily accessible to the general pu lic at II times, in om is with Ch er 551, Texa Go am ment Code. DATE OF POSTING: TIME OF POSTING: 1 Lee Woodward, City Secretary TAKEN DOWN: 5 VETERANS AFFAIRS ADVISORY AGENDA REGULAR SESSION (5:30PM) THURSDAY, MAY 19, 2011 CITY HALL CONFERENCE ROOM HUNTSVILLE CITY HALL, 1212 AVENUE M Persons with disabilities who plan to attend this meeting and who may need auxiliary aids or services are requested to contact the City Secretary's office (9361291 - 5403), two working days prior to the meeting for appropriate arrangements. REGULAR SESSION [5:30PM] 1. CALL TO ORDER 2. PUBLIC COMMENT 3. DISCUSSION/ACTION The Board will meet to discuss, hear presentations and/or reports and potentially take action on the following items: a. Approve minutes of last meeting. b. Welcome new member, John McManners. c. Hear reports from committee members. d. Discuss celebration of the return of the National Guard 72nd Battalion. e. What next? f. Items of Community Interest (Hear announcements concerning items of community interest from the Board for which no action will be discussed or taken.) 4. ADJOURNMENT 'If, during the course of the meeting and discussion of any items covered by this notice, the Board determines that a Closed or Executive session is required, then such closed meeting will be held as authorized by Texas Government Code, Chapter 551, Sections. If a Closed or Executive session is held in accordance with the Texas Government Code as set out above, the Board will reconvene in Open Session in order to take action, if necessary, on the items addressed during Executive Session. CERTIFICATE - I, Lee Woodward, City Secretary, do hereby certify that a copy of the May 19, 2011, Veterans ffairs Advisory Board Agenda was posted on the City Hs 'l bullet 'n board, a place convenient and readily accessible the general publi all times, and to the City's website, www.huntsvilleU. v,ain� mpliance with Chapter 551, To s Gov rnment DATE OF POSTING: ✓ �//P�� TIME OF POSTING: V n ;� Lee oodward, City acre TAKEN DOWN: O CITY OF HUNTSVILLE, TEXAS J. Turner, Mayor Eric Armstrong Jim Balzaretti L Dan McDaniels John McManners Jacob Bullion Bill Butler Art Mosely Gerald Norwood Chuck Ellis Tom Fordyce "° Tom Oleinik Patrick Harty Lanny Ray Wavne Keen James Rosa VETERANS AFFAIRS ADVISORY AGENDA REGULAR SESSION (5:30PM) THURSDAY, MAY 19, 2011 CITY HALL CONFERENCE ROOM HUNTSVILLE CITY HALL, 1212 AVENUE M Persons with disabilities who plan to attend this meeting and who may need auxiliary aids or services are requested to contact the City Secretary's office (9361291 - 5403), two working days prior to the meeting for appropriate arrangements. REGULAR SESSION [5:30PM] 1. CALL TO ORDER 2. PUBLIC COMMENT 3. DISCUSSION/ACTION The Board will meet to discuss, hear presentations and/or reports and potentially take action on the following items: a. Approve minutes of last meeting. b. Welcome new member, John McManners. c. Hear reports from committee members. d. Discuss celebration of the return of the National Guard 72nd Battalion. e. What next? f. Items of Community Interest (Hear announcements concerning items of community interest from the Board for which no action will be discussed or taken.) 4. ADJOURNMENT 'If, during the course of the meeting and discussion of any items covered by this notice, the Board determines that a Closed or Executive session is required, then such closed meeting will be held as authorized by Texas Government Code, Chapter 551, Sections. If a Closed or Executive session is held in accordance with the Texas Government Code as set out above, the Board will reconvene in Open Session in order to take action, if necessary, on the items addressed during Executive Session. CERTIFICATE - I, Lee Woodward, City Secretary, do hereby certify that a copy of the May 19, 2011, Veterans ffairs Advisory Board Agenda was posted on the City Hs 'l bullet 'n board, a place convenient and readily accessible the general publi all times, and to the City's website, www.huntsvilleU. v,ain� mpliance with Chapter 551, To s Gov rnment DATE OF POSTING: ✓ �//P�� TIME OF POSTING: V n ;� Lee oodward, City acre TAKEN DOWN: O CITY OF HUNTSVILLE, TEXAS J. Turner, Mayor Eric Armstrong Jim Balzaretti Dan McDaniels John McManners Jacob Bullion Bill Butler Art Mosely Gerald Norwood Chuck Ellis Tom Fordyce 111-14 Tom Oleinik Patrick Harty Lanny Ray Wavne Keen James Ross VETERANS AFFAIRS ADVISORY AGENDA REGULAR SESSION (5:30PM) THURSDAY, MAY 19, 2011 CITY HALL CONFERENCE ROOM HUNTSVILLE CITY HALL, 1212 AVENUE M Persons with disabilities who plan to attend this meeting and who may need auxiliary aids or services are requested to contact the City Secretary's office (936/291- 5403), two working days prior to the meeting for appropriate arrangements. REGULAR SESSION [5:30PM] 1. CALL TO ORDER 2. PUBLIC COMMENT 3. DISCUSSION/ACTION The Board will meet to discuss, hear presentations and/or reports and potentially take action on the following items: a. Approve minutes of last meeting. b. Welcome new member, John McManners. c. Hear reports from committee members. d. Discuss celebration of the return of the National Guard 72nd Battalion. e. What next? f. Items of Community Interest (Hear announcements concerning items of community interest from the Board for which no action will be discussed or taken.) 4. ADJOURNMENT 'If, during the course of the meeting and discussion of any items covered by this notice, the Board determines that a Closed or Executive session is required, then such closed meeting will be held as authorized by Texas Government Code, Chapter 551, Sections. If a Closed or Executive session is held in accordance with the Texas Government Code as set out above, the Board will reconvene in Open Session in order to take action, if necessary, on the items addressed during Executive Session. CERTIFICATE -1, Lee Woodward, City Secretary, do hereby certify that a copy of the IlLay 19, 2011, Veterans Affairs Advisory Board Agenda was posted on the City Hal bulletin board, a place convenient and readily accessi o the general public at al 'mes, and to the City's website, www.huntsvilletx. v, in mplience with Chapter 551, Texas em nt DATE OF POSTING: TIME OF POSTING: W retary TAKEN DOWN: CITY OF HUNTSVILLE, TEXAS J. Turner, Mayor Mac Woodward, Mayor Pro Tom, Ward 2 Rr ° � Jack Wagamon, Ward 3 Wayne Barrett, Ward 4 �N; 'v Keith D. Olson, At -Large Position 4 HUNTSVILLE CITY COUNCIL FINANCE COMMITTEE AGENDA THURSDAY, MAY 26, 2011 — 12:30PM CITY COUNCIL CONFERENCE ROOM HUNTSVILLE CITY HALL, 1212 AVENUE M Persons with disabilities who plan to attend this meeting and who may need auxiliary aids or services are requested to contact Lee Woodward, City Secretary (936.291.5403), two working days prior to the meeting for appropriate arrangements. 1. CALL TO ORDER 2. DISCUSSIOWCONSIDERATION The Finance Committee will hear presentations, discuss and may consider recommendations to the City Council on the following items: a. Approve minutes of last meeting. b. Budget Amendments c. Report from RID (Reduce Innovative Decisive) Committee d. Discussion of depository bid e. Discussion of reports: 1. Environmental 2. Purchasing 3. Investment f. Health Insurance update g. Fee Schedule 3. ADJOURNMENT CERTIFICATE 1, Lee Woodward, City Secretary, do hereby certify that a copy of the May 26, 2011, Finance Committee Meeting Agenda was posted on the City Hall bulletin board, a place convenient and readily accessible to the general public at all times, and to the City's website, www.huntsvilletx.gov, in compliance with,Fhapter 551, Texas Government f Code. � DATE OF POSTING: 51 1 -7 ` TIME OF POSTING: DATE TAKEN DOWN: 1 (RED indicates correction in terms made on May 179 2011) CITY OF HUNTSVILLE, TEXAS J. Turner, Mayor Mac Woodward, Mayor Pro Tom, Ward 2 W � Jack Wagamon, Ward 3 Wayne Barrett, Ward 4 �� '� Keith D. Olson, At -Large Position 4 HUNTSVILLE CITY COUNCIL FINANCE COMMITTEE AGENDA THURSDAY, MAY 26, 2011 — 12:30PM CITY COUNCIL CONFERENCE ROOM HUNTSVILLE CITY HALL, 1212 AVENUE M Persons with disabilities who plan to attend this meeting and who may need auxiliary aids or services are requested to contact Lee Woodward, City Secretary (936.291.5403), two working days prior to the meeting for appropriate arrangements. 1. CALL TO ORDER 2. DISCUSSIOWCONSIDERATION The Finance Committee will hear presentations, discuss and may consider recommendations to the City Council on the following items: a. Approve minutes of last meeting. b. Budget Amendments c. Report from RID (Reduce Innovative Decisive) Committee d. Discussion of depository bid e. Discussion of reports: 1. Environmental 2. Purchasing 3. Investment f. Health Insurance update g. Fee Schedule 4W,[p1jIe1tI;I;I11 CERTIFICATE I, Lee Woodward, City Secretary, do hereby certify that a copy of the May 26, 2011, Finance Committee Meeting Agenda was posted on the City Hall bulletin board, a place convenient and readily accessible to the ral public at all times, and to the City's website, www.huntsvilletx.gov, in compliance witj�.Fhapter 551, Texa G vernment Code. � \\ DATE OF POSTING: J l 1 '� I 11 TIME OF POSTING: C�" 3 DATE TAKEN DOWN: I City Secretary (RED indicates correction in terms made on May 17, 2011) CITY OF HUNTSVILLE, TEXAS J. Turner, Mayor Mac Woodward, Mayor Pro Tem, Ward 2 I Jack Wagamon, Ward 3 Wayne Barrett, Ward 4 6q Keith D. Olson, At -Large Position 4 HUNTSVILLE CITY COUNCIL FINANCE COMMITTEE AGENDA THURSDAY, MAY 26, 2011 — 12:30PM CITY COUNCIL CONFERENCE ROOM HUNTSVILLE CITY HALL, 1212 AVENUE M Persons with disabilities wh plan to attend this meeting and who may need auxiliary aids or services are requested to contact Lee Woodward, City S rotary (936.291.5403), two working days prior to the meeting for appropriate arrangements. 1. CALL TO ORDER 2. DISCUSSION/CONSIDERATION The Finance Committee will he Council on the following items: a. Approve minutes of last ee b. Budget Amendments c. Report from RID (Reduction d. Discussion of depository bid e. Discussion of reports: 1. Environmental 2. Purchasing 3. Investment f. Health Insurance update g. Fee Schedule 3. ADJOURNMENT discuss and may consider recommendations to the City Disbursements) Committee z -,j U)/ CERTIFICATE I, Lee Woodward, City Secretary, do hereby certify that a copy of the May 26, 2011, Finance Committee Meeting Agenda was posted on the City Hall bulletin board, a place convenient and readily accessible to the general public at all times, and to the City's website, www.huntsvilletK.gov, in compliance with Chapter 551, Texas Government Code. _ A %-1-1 DATE OF POSTING: ce TIME OF POSTING: 2 ��,1 DATE TAKEN DOWN: CITY OF HUNTSVILLE, TEXAS J. Turner, Mayor Mac Woodward, Mayor Pro Tem, Ward 2 m Ift Jack Wagamon, Ward 3 Wayne Barrett, Ward 4 ljocj 011 Keith D. Olson, At -Large Position 4 HUNTSVILLE CITY COUNCIL FINANCE COMMITTEE AGENDA THURSDAY, MAY 26, 2011 - 12:30PM CITY COUNCIL CONFERENCE ROOM HUNTSVILLE CITY HALL, 1212 AVENUE M Persons with disabilities who plan to attend this meeting and who may need auxiliary aids or services are requested to contact Lee Woodvfi d, City Secretary (936.291.5403), two working days prior to the meeting for appropriate arrangements. 1. CALL TO 2. The Finance Committ will hear presentations, discuss and may consider recommendations to the City Council on the following items: a. b. C. d. e. f. 9• Approve minufte of last meeting. Budget Amendm is Report from RID ffteducl Discussion of depos h Discussion of reports: 1. Environmental 2. Purchasing 3. Investment Health Insurance update Fee Schedule 3. ADJOURNMENT Dn in Disbursements) Committee bid I w/ CERTIFICATE 1, Lee Woodward, City Secretary, do hereby certify that a copy oft May 26, 2011, Finance Committee Meeting Agenda was posted on the City Hall bulletin board, a place convenient and readily accessible to the general public at all times, and to the City's website, www.huntsvilletx.gov, in compliance with Chapter 551, Texas Government Code. I n n DATE OF POSTING:J� ) Le I I TIME OF POSTING: 3 : 3p DATE TAKEN DOWN: CITY OF HUNTSVILLE, TEXAS J. Turner, Mayor Mac Woodward, Mayor Pro Tom, Ward 2 %* q Jack Wagamon, Ward 3 Wayne Barrett, Ward 4 a*0 Keith D. Olson, At -Large Position 4 HUNTSVILLE CITY COUNCIL FINANCE COMMITTEE AMENDED AGENDA THURSDAY, MAY 26, 2011 — 12:30PM CITY COUNCIL CONFERENCE ROOM HUNTSVILLE CITY HALL, 1212 AVENUE M Persons with disabilities who plan to attend this meeting and who may need auxiliary aids or services are requested to contact Lee Woodward, City Secretary (936.291.5403), two working days prior to the meeting for appropriate arrangements. 1. CALL TO ORDER 2. DISCUSSION/CONSIDERATION The Finance Committee will hear presentations, discuss and may consider recommendations to the City Council on the following items: a. Approve minutes of last meeting. b. Budget Amendments c. Report from RID (Reduction in Disbursements) Committee d. Discussion of depository bid e. Discussion of TRA bonding for November election (added item, 5/19/11) f. Discussion of reports: 1. Environmental 2. Purchasing 3. Investment g. Health Insurance update h. Fee Schedule 3. ADJOURNMENT CERTIFICATE I, Lee Woodward, City Secretary, do hereby certify that a copy of the May 26, 2011, Finance Committee Meeting Agenda was posted on the City Hall bulletin board, a place convenient and readily accessible to the general public at all times, and to the City's website, www.huntsvilletx.gov, in compliance with Chapter 551, Tex t& I vernment Code. (� I ''� DATE OF POSTING: 51 � C� I ) TIME OF POSTING: 3 � "r Lee oodward, City DATE TAKEN DOWN: 5 ", 1 CITY OF HUNTSVILLE, TEXAS J. Turner, Mayor amon, Ward 3 Wa Mac Woodward, Mayor Pro Tem, Ward 2 Jack � 9 Wayne Barrett, Ward 4 �6VLA �� Keith D. Olson, At -Large Position 4 N HUNTSVILLE CITY COUNCIL FINANCE COMMITTEE AMENDED AGENDA THURSDAY, MAY 26, 2011 — 12:30PM CITY COUNCIL CONFERENCE ROOM HUNTSVILLE CITY HALL, 1212 AVENUE M Persons with disabilities who plan to attend this meeting and who may need auxiliary aids or services are requested to contact Lee Woodward, City Secretary (936.291.5403), two working days prior to the meeting for appropriate arrangements. 1. CALL TO ORDER 2. DISCUSSIOWCONSIDERATION The Finance Committee will hear presentations, discuss and may consider recommendations to the City Council on the following items: a. Approve minutes of last meeting. b. Budget Amendments c. Report from RID (Reduction in Disbursements) Committee d. Discussion of depository bid e. Discussion of TRA bonding for November election (added item, 5/19111) f. Discussion of reports: 1. Environmental 2. Purchasing 3. Investment g. Health Insurance update h. Fee Schedule 3. ADJOURNMENT CERTIFICATE I, Lee Woodward, City Secretary, do hereby certify that a copy of the May 26, 2011, Finance Committee Meeting Agenda was posted on the City Hall bulletin board, a place convenient and readily accessible to the general public at all times, and to the City's website, www.huntsvilletx.gov, in compliance with Chapter 551, Texas Government Code. n DATE OF POSTING: S 1 m I TIME OF POSTING: 3 �I r Lee oodward, City DATE TAKEN DOWN: Huntsville Cemetery Advisory Board Gene Barrett Kay King Mitchell Bobbe Nolan X Bonnie Thorne D'Anne Crews 04o.� James Patton Percy Howard Nom Joyce Robinson Candyce Dixon Stephanie Smither Douglas Wright Huntsville Cemetery Advisory Board - Agenda Thursday, May 26, 2011, 1:OOPM Huntsville City Hall - Council Chambers, 1212 Ave. M, Huntsville, TX Persons with disabilities who plan to attend this meeting and who may need auxiliary aids or services are requested to contact Penny Joiner at 936 - 294 -5708 two working days prior to the meeting so that appropriate arrangements can be made. 1. Call to Order 2. Public Comments 3. Discussion and/or Action Items A. Presentation, discussion and/or possible action on the minutes of March 17, 2011. B. Presentation, discussion and/or possible action on funds collected for Cemetery improvements. C. Presentation, discussion and/or possible action on any matters included in the Cemetery Master Plan (Grants). D. Presentation, discussion and/or possible action on adding Austin McGerry to the walking tour map of Oakwood Cemetery. E. Presentation, discussion and/or possible action on replacing the sign identifying the seven Union soldiers buried in Oakwood Cemetery. F. Presentation, discussion and/or possible action on flag issues within Oakwood Cemetery. G. Presentation, discussion and/or parking located in front of Sam Houston's gravesite at Oakwood Cemetery. H. Presentation, discussion and/or possible action on updates from the Community Services Department: • Cemetery Operations Budget • Cemetery Endowment Fund 4. Adjournment CERTIFICATION by the undersigned below certifies that a copy of the Huntsville Cemetery 26, 2011 was posted on the City Hall bulletin board, a place convenient and readily acce: times, in compliancl with Phapter 551, Texas Government Code. Date of Posting: 1 I By: Time of Posting: Taken Down: 1 to Board aaerfda for Huntsville Cemetery Advisory Board Gene Barrett Kay King Mitchell Bobbe Nolan Bonnie Thorne D'Anne Crews U "d James Patton Percy Howard Nom Joyce Robinson Candyce Dixon Stephanie Smither Douglas Wright Huntsville Cemetery Advisory Board - Agenda Thursday, May 26, 2011, 1:OOPM Huntsville City Hall - Council Chambers, 1212 Ave. M, Huntsville, TX Persons with disabilities who plan to attend this meeting and who may need auxiliary aids or services are requested to contact Penny Joiner at 936 -294 -5708 two working days prior to the meeting so that appropriate arrangements can be made. 1. Call to Order 2. Public Comments 3. Discussion and/or Action Items A. Presentation, discussion and/or possible action on the minutes of March 17, 2011. B. Presentation, discussion and/or possible action on funds collected for Cemetery improvements. C. Presentation, discussion and/or possible action on any matters included in the Cemetery Master Plan (Grants). D. Presentation, discussion and/or possible action on adding Austin McGerry to the walking tour map of Oakwood Cemetery. E. Presentation, discussion and/or possible action on replacing the sign identifying the seven Union soldiers buried in Oakwood Cemetery. F. Presentation, discussion and/or possible action on flag issues within Oakwood Cemetery. G. Presentation, discussion and/or parking located in front of Sam Houston's gravesite at Oakwood Cemetery. H. Presentation, discussion and/or possible action on updates from the Community Services Department: • Cemetery Operations Budget • Cemetery Endowment Fund 4. Adjournment CERTIFICATION by the undersigned below certifies that a copy of the Huntsville Cemetery Advisory Board agenda for May 26, 2011 was post on t e City Hall bulletin board, a place convenient and readily accessible a general ublic at all times, in compliant with hapter 551, Texas Government Code. Date of Posting: d I ,1 y' Time of Posting: I X6'o� Taken Down: U�� % Gene Myrick Russell Martinez Jaspyr Sanford Patsyann Reed Una Grace Nash CITY OF HUNTSVILLE, TEXAS Mayor: J Turner '4*'� � e N AGENDA HUNTSVILLE ARTS COMMISSION MEETING Thursday, May 26, 2011 at 5:45 pm The Wynne Home Arts Center 1428 Eleventh Street Huntsville, TX 77340 AGENDA Item Action I. Call the meeting to order. H. Hear citizen input. Dana Nicolay Margaret Smith Jimmy Carter Michael Henderson M. Discuss and determine the recommended arts budget for FY2011 -2012. IV. Adjourn the meeting. Persons with disabilities who plan to attend this meeting and who may need auxiliary aids or services are requested to contact Linda Pease, Cultural Services Coordinator, at (936) 291 -5422 two working days prior to the meeting so that appropriate arrangements can be made. Date of Posting: S Time of Posting: I Z ; SS Date taken down: Posted• • Kristin Eckards, Deputy City Secretary CITY OF HUNTSVILLE, TEXAS Mayor. J Turner I. Call the meeting to order. II. Hear citizen input. M. Discuss and determine the recommended arts budget for FY2011 -2012. IV. Adjourn the meeting. Persons with disabilities who plan to attend this meeting and who may need auxiliary aids or services are requested to contact Linda Pease, Cultural Services Coordinator, at (936) 291 -5422 two working days prior to the meeting so that appropriate arrangements can be made. Date of Posting: Time of Posting: l - SS Date takedown: Posted: Kristin Edwards, Deputy City Secretary Gene Myrick Russell Martinez Dana Nicolay Mar aret Smith g Jaspyr Sanford C;�H ntS� PF Jimmy Carter Patsyann Reed Michael Henderson Una Grace Nash AGENDA HUNTSVII.LE ARTS COMMISSION MEETING Thursday, May 26, 2011 at 5:45 pm The Wynne Home Arts Center 1428 Eleventh Street Huntsville, TX 77340 AGENDA Item Action I. Call the meeting to order. II. Hear citizen input. M. Discuss and determine the recommended arts budget for FY2011 -2012. IV. Adjourn the meeting. Persons with disabilities who plan to attend this meeting and who may need auxiliary aids or services are requested to contact Linda Pease, Cultural Services Coordinator, at (936) 291 -5422 two working days prior to the meeting so that appropriate arrangements can be made. Date of Posting: Time of Posting: l - SS Date takedown: Posted: Kristin Edwards, Deputy City Secretary HUNTSVILLE PUBLIC LIBRARY BOARD Marion Barron, Chair Terry Stivers Julie Woods �� d� Helen King Glenda High Jim Balzaretti HUNTSVILLE PUBLIC LIBRARY BOARD AGENDA Tuesday, May 31, 2011, 4:OOPM Huntsville Public Library — Dickenson Genealogy Room, 1216 14"' St., Huntsville, TX Persons with disabilities who plan to attend this meeting and who may need auxiliary aids or services are requested to contact Linda Dodson at (936) 291 -5470 two working days prior to the meeting so that appropriate arrangements can be made. I. Call to order II. Review and Possible Action on Minutes of the April 12, 2011 Board Meeting III. Consider Recommendations to Mayor Regarding Board Terms Expiring in 2011. IV. Review and Possible Action on the Circulation Policy and Staff Recommended Changes. V. President's Report/Comments VI. Librarian's Report/Expansion & Renovation Update VII. Member Inquiries /Action VIII. Citizen Input/Inquiry IX. Media Inquiries X. Adjournment CERTIFICATION by the undersigned below certifies that a copy of the Huntsville Public Library Board agenda for May 31, 2011, was posted on the City Hall bulletin board, a place convenient and readily accessible to the general public at all times, in compliance with Chapter 551, Texas Government Code. Date of Posting: Time of Posting: pm Date/Time Taken Down: IQ 3 F' ' a pm By: Kristin Edwards, Deputy City Secretary HUNTSVILLE PUBLIC LIBRARY BOARD Marion Barron, Chair `. Terry Stivers Julie Woods cm°�ft Helen King Glenda High � " Jim Balzaretti HUNTSVILLE PUBLIC LIBRARY BOARD AGENDA Tuesday, May 31, 2011, 4:OOPM Huntsville Public Library — Dickenson Genealogy Room, 121614' St., Huntsville, TX Persons with disabilities who plan to attend this meeting and who may need auxiliary aids or services are requested to contact Linda Dodson at (936) 291 -5470 two working days prior to the meeting so that appropriate arrangements can be made. I. Call to order II. Review and Possible Action on Minutes of the April 12, 2011 Board Meeting III. Consider Recommendations to Mayor Regarding Board Terms Expiring in 2011. IV. Review and Possible Action on the Circulation Policy and Staff Recommended Changes. V. President's Report/Comments VI. Librarian's Report/Expansion & Renovation Update VII. Member Inquiries /Action VIII. Citizen Input/inquiry IX. Media Inquiries X. Adjournment CERTIFICATION by the undersigned below certifies that a copy of the Huntsville Public Library Board agenda for May 31, 2011, was posted on the City Hall bulletin board, a place convenient and readily accessible to the general .public at all times, in compliance with Chapter 551, Texas Government Code. Date of Posting: Time of Posting: "l /pm Date/Time Taken Down: 3 1 I (adpm By: _ Kristin wards, Deputy City Secretary CITY OF HUNTSVILLE, TEXAS J. Turner, Mayor It James Fitch, Position 1 Mac Woodward, Ward 2, Mayor Pro Tom Lydia Montgomery, Position 2 �� d Tom Cole, Ward 1 Don H. Johnson, Position 3 Jack Wagamon, Ward 3 Keith D. Olson, Position 4 Wayne Barrett, Ward 4 REDISTRICTING OPEN HOUSE TUESDAY, MAY 31, 2011 — 4:30- 5:30PM CITY HALL LARGE CONFERENCE ROOM 1212 AVENUE M, HUNTSVILLE, TX, 77340 Persons with disabilities who plan to attend this meeting and who may need auxiliary aids or services are requested to contact the City Secretary's office (936.291.5403), two working days prior to the meeting for appropriate arrangements. CITY OF HUNTSVILLE CITY COUNCIL NOTICE OF POSSIBLE QUORUM The public is cordially invited to join the Huntsville City Council for an informal viewing and discussion of the draft plan for the City's redistricting, providing an opportunity to visit and express opinions and ideas. No formal action will be taken by the City Council during this event. CERTIFICATE I, Lee Woodward, City Secretary, do hereby certify that a copy of the May 31, 2011, Notice of Possible Quorum was posted on the City Hall bulletin board, a place convenient and readily accessible to the general public at all times, and to the City's website, www.huntsvilletx.gov, in compliance with Chapter 5511,Texas Govern ent Cod . DATE OF POSTING: I' 1 I I i TIME OF POSTING: TAKEN DOWN: ir) Secretary CITY OF HUNTSVILLE, TEXAS J. Turner, Mayor James Fitch, Position 1 Mac Woodward, Ward 2, Mayor Pro Tern Lydia Montgomery, Position 2 �«+d Tom Cole, Ward 1 Don H. Johnson, Position 3 Jack Wagamon, Ward 3 Keith D. Olson, Position 4 Wayne Barrett, Ward 4 REDISTRICTING OPEN HOUSE TUESDAY, MAY 31, 2011 — 4:30- 5:30PM CITY HALL LARGE CONFERENCE ROOM 1212 AVENUE M, HUNTSVILLE, TX, 77340 Persons with disabilities who plan to attend this meeting and who may need auxiliary aids or services are requested to contact the City Secretary's office (936.291.5403), two working days prior to the meeting for appropriate arrangements. CITY OF HUNTSVILLE CITY COUNCIL NOTICE OF POSSIBLE QUORUM The public is cordially invited to join the Huntsville City Council for an informal viewing and discussion of the draft plan for the City's redistricting, providing an opportunity to visit and express opinions and ideas. No formal action will be taken by the City Council during this event. CERTIFICATE 1, Lee Woodward, City Secretary, do hereby certify that a copy of the May 31, 2011, Notice of Possible Quorum was posted on the City Hall bulletin board, a place convenient and readily accessible to the general public at all times, and to the City's website, www.huntsvilletx.gov, in compliance with Chapter 551, Texas Government Code. DATE OF POSTING: 5- 1 � I 1 TIME OF POSTING: 1" L4 �y1 TAKEN DOWN: b l a 1 '