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Monthly Posted Agenda - 3/31/2011CITY OF HUNTSVILLE, TEXAS J. Turner, Mayor it James Fitch, Position 1 Mac Woodward, Ward 2, Mayor Pro Tern Lydia Montgomery, Position 2 �c 10k ; Jack Tom Cole, Ward 1 Don H. Johnson, Position 3 Jack Wagamon, Ward 3 Keith D. Olson, Position 4 Wayne Barrett, Ward 4 HUNTSVILLE CITY COUNCIL AGENDA WORKSHOP SESSION (S:OOPM) REGULAR SESSION (6:OOPM) TUESDAY, MARCH 1, 2011 COUNCIL CHAMBERS - HUNTSVILLE CITY HALL, 1212 AVENUE M Persons with disabilities who plan to attend this meeting and who may need auxiliary aids or services are requested to contact the City Secretary's office (936.291.5403), two working days prior to the meeting for appropriate arrangements. WORKSHOP SESSION [5:00] — Presentation on a Typical Water System: From Source to Tap. [Carol Reed, Director of Public Utilities REGULAR SESSION [6:0013M] 1. CALL TO ORDER 2. PLEDGES OF ALLEGIANCE AND INVOCATION U.S. Flag Texas Flag: Honor the Texas Flag. 1 pledge allegiance to thee, Texas, one state, under God, one, and indivisible. 3. PRESENTATIONS AND PROCLAMATIONS a. Recognition of current and prior citizenship classes, and their participation in the Path to Citizenship program. b. Recognition of Mike Yawn, SHSU Junior Fellows, and Richard Lane for the promotion and execution of the annual Path to Citizenship program. c. Employee recognition by City Manager Bill Baine. 4. PUBLIC COMMENT a. Related to any matter not on the agenda — 2 minutes per speaker b. Related to any matter on the agenda — 5 minutes per speaker S. CONSENT AGENDA (Approval of Consent Agenda authorizes the City Manager to implement each item in accordance with staff recommendations. An item may be removed from the Consent Agenda and added to the Statutory Agenda for full discussion by request of a member of Council.) a. Approve the minutes of the City Council Special Session held on February 10, 2011, the City Council meeting held on the 15d' of February 2011, and the Special Session and Work Session held on February 22, 2011. [Lee Woodward, City Secretary] b. Presentation and discussion to approve Ordinance 2011 -23 to waive the bidding process for City -owned property purchased with grant funding for moderate- to low- income housing, 2nd reading. [Councilmember Montgomery and Dr. Sherry McKibben, Community Development Specialist] C. Authorize the City Manager to award the bid and approve a construction contract with Rebel Construction, Inc. for street and sidewalk improvements for Boettcher Drive. The amount is for $185,440.90. There were 7 bids. Funding is available in the FY2010 -11 Capital Improvement Projects budget. [Tom Weger, Project Manager] d. Authorize the City Manager to purchase designated library furniture from HBI Office Solutions, Inc., Huntsville, TX through the TXMAS State of Texas Cooperative Purchasing Program, in the amount of $87,488.23. [Linda Dodson, City Librarian] e. Authorize the City Manager to execute the Interlocal Agreement and The Cooperative Purchasing Network (TCPN) Purchasing Agreement allowing full membership and benefits with TCPN for current and future contracts. [Billie Smith, Purchasing Manager] I. Approve bid for Trust Property Account #3323- 025 -0- 03800, Lot 38, Block 25, Section 3A, Elkins Lake, Walker County Appraisal District Property ID 25690, for $800.00. [Winston Duke, Finance Director] 6. STATUTORY AGENDA a. Presentation, discussion, and possible action to authorize City Manager to approve Task Order #5 for a new water well study with Klotz and Associates in the amount of $51,000.00. [Carol Reed] 7. MAYOR/CITY COUNCIL AND CITY MANAGER REPORT a. Annual update from Communication and Service Committee. [Councilmembers Wagamon and Fitch] b. Presentation, discussion, and possible action to nominate Chelsea McFarland to an open position on the Youth Advisory Board. [Mayor Turner] c. Presentation, discussion, and possible action to approve updated lease of 12"' Street and Avenue M parking lot to allow for Farmers Market. [Mayor Turner] d. Presentation, discussion, and possible action to approve Resolution 2011 -10 to request support for state law that addresses water service issues for annexed areas. [Mayor Turner] e. Presentation, discussion, and possible action to approve Ordinance 2011 -26 to set up triennial sunset review process for non - mandated Boards, Commission, or Committees, 1st reading. [Mayor Turner] f. Discussion of Councilmember Don Johnson's denial of any involvement with the Political Action Committee known as Hometown Huntsville during or after his campaign, in light of the facts that (1) his daughter handled finances for Hometown Huntsville, (2) his daughter was the campaign manager, and (3) that there is documentation that clearly proves a relationship between First Tradition, LLC, Hometown Huntsville, and Don Johnson. [Councilmember W agamon] g. Presentation, discussion, and possible action to approve Ordinance 2011 -25 to amend Veterans Affairs Advisory Board requirement for a quorum to six (6) members, 1 st reading. [Mayor Turner] h. Presentation, discussion, and possible action to authorize the City Manager to approve the 2011 Tax Increment Reinvestment Zone (TIRZ) Interlocal Agreement with Walker County. [Mayor Turner] i. City Manager's Report 1. Water rate study update 2. Sale of effluent update 3. Gary Shearer retirement 4. Updates on city construction, grants, studies, city projects, city purchases and economic development. 8. PUBLIC COMMENT a. Related to any matter — 2 minutes per speaker 9. MEDIA INQUIRIES RELATED TO MATTERS ON THE AGENDA 10. ITEMS OF COMMUNITY INTEREST (Hear announcements concerning items of community interest from the Mayor, Councilmembers, and City staff for which no action will be discussed or taken.) a. Comments on "citizenship" by Councilmember Barrett. b. Rededication of plaque at Courthouse for Texas Society of the Sons of the American Revolution on Saturday, April 9, at 10 a.m., lunch to follow at the Veterans Shelter, free and open to the public. c. On March 25"', about 4:30pm, Bataan Death March Survivor Sgt. Virgil LaRue will be escorted through town on his way to the airport to be flown to New Mexico for the Death March annual marathon, to be run by a team named in his honor. 11. EXECUTIVE SESSION a. City Council will convene in closed session as authorized by Texas Government Code, Chapter 551, Section 551.074 - personnel matters regarding the evaluation of City Secretary Lee Woodward. [Mayor Turner] 12. RECONVENE a. Take action, if necessary, on items addressed during Executive Session. 13. ADJOURNMENT 'If, during the course of the meeting and discussion of any items covered by this notice, City Council determines that a Closed or Executive session of the Council is required, then such closed meeting will be held as authorized by Texas Government Code, Chapter 551, Sections: 551.071 - consultation with counsel on legal matters; 551.072 - deliberation regarding purchase, exchange, lease or value of real property; 551.073 - deliberation regarding a prospective gift; 551.074 - personnel matters regarding the appointment, employment, evaluation, reassignment, duties, discipline, or dismissal of a public officer or employee; 551.076 - implementation of security personnel or devices; 551.067 - deliberation regarding economic development negotiation; and/or other matters as authorized under the Texas Government Code. If a Closed or Executive session is held in accordance with the Texas Government Code as set out above, the City Council will reconvene in Open Session in order to take action, if necessary, on the items addressed during Executive Session. CERTIFICATE 1, Lee Woodward, City Secretary, do hereby certify that a copy of the M h 1, 2011, City Council Agenda was posted on the City Hall bulletin board, a place convenienjand rotdily accessible to the general pub at all times, arl�to the City's website, www.huntsvilletx.gov, in compliance with Chapter 1, Tex Government Code. % � �% f � � DATE OF POSTING: /- ' I TIME OF POSTING: C) a pm 00 ry TAKEN DOWN: � � � e D CITY OF HUNTSVILLE, TEXAS J. Turner, Mayor James Fitch, Position 1 Mac Woodward, Ward 2, Mayor Pro Tem Lydia Montgomery, Position 2 �i d ' Tom Cole, Ward 1 Don H. Johnson, Position 3 Jack Wagamon, Ward 3 Keith D. Olson, Position 4 Wayne Barrett, Ward 4 HUNTSVILLE CITY COUNCIL AGENDA WORKSHOP SESSION (S:OOPM) REGULAR SESSION (6:OOPM) TUESDAY, MARCH 1, 2011 COUNCIL CHAMBERS - HUNTSVILLE CITY HALL, 1212 AVENUE M Persons with disabilities who plan to attend this meeting and who may need auxiliary aids or services are requested to contact the City Secretary's office (936.291.5403), two working days prior to the meeting for appropriate arrangements. WORKSHOP SESSION [5:00] — Presentation on a Typical Water System: From Source to Tap. [Carol Reed, Director of Public Utilities REGULAR SESSION [6:O013M] 1. CALL TO ORDER 2. PLEDGES OF ALLEGIANCE AND INVOCATION U.S. Flag Texas Flag: Honor the Texas Flag. I pledge allegiance to thee, Texas, one state, under God, one, and indivisible. 3. PRESENTATIONS AND PROCLAMATIONS a. Recognition of current and prior citizenship classes, and their participation in the Path to Citizenship program. b. Recognition of Mike Yawn, SHSU Junior Fellows, and Richard Lane for the promotion and execution of the annual Path to Citizenship program. c. Employee recognition by City Manager Bill Baine. 4. PUBLIC COMMENT a. Related to any matter not on the agenda — 2 minutes per speaker b. Related to any matter on the agenda — 5 minutes per speaker 5. CONSENT AGENDA (Approval of Consent Agenda authorizes the City Manager to implement each item in accordance with staff recommendations. An item may be removed from the Consent Agenda and added to the Statutory Agenda for full discussion by request of a member of Council.) a. Approve the minutes of the City Council Special Session held on February 10, 2011, the City Council meeting held on the I of February 2011, and the Special Session and Work Session held on February 22, 2011. [Lee Woodward, City Secretary] b. Presentation and discussion to approve Ordinance 2011 -23 to waive the bidding process for City-owned property purchased with grant funding for moderate- to low- income housing, 2nd reading. [Councilmember Montgomery and Dr. Sherry McKibben, Community Development Specialist] C. Authorize the City Manager to award the bid and approve a construction contract with Rebel Construction, Inc. for street and sidewalk improvements for Boettcher Drive. The amount is for $185,440.90. There were 7 bids. Funding is available in the FY2010 -11 Capital Improvement Projects budget. [Tom Weger, Project Manager] d. Authorize the City Manager to purchase designated library furniture from HBI Office Solutions, Inc., Huntsville, TX through the TXMAS State of Texas Cooperative Purchasing Program, in the amount of $87,488.23. [Linda Dodson, City Librarian] e. Authorize the City Manager to execute the Interlocal Agreement and The Cooperative Purchasing Network (TCPN) Purchasing Agreement allowing full membership and benefits with TCPN for current and future contracts. [Billie Smith, Purchasing Manager] f. Approve bid for Trust Property Account #3323 - 025 -0- 03800, Lot 38, Block 25, Section 3A, Elkins Lake, Walker County Appraisal District Property ID 25690, for $800.00. [Winston Duke, Finance Director] 6. STATUTORY AGENDA a. Presentation, discussion, and possible action to authorize City Manager to approve Task Order #5 for a new water well study with Klotz and Associates in the amount of $51,000.00. [Carol Reed] 7. MAYOR/CITY COUNCIL AND CITY MANAGER REPORT a. Annual update from Communication and Service Committee. [Councilmembers Wagamon and Fitch] b. Presentation, discussion, and possible action to nominate Chelsea McFarland to an open position on the Youth Advisory Board. [Mayor Turner] c. Presentation, discussion, and possible action to approve updated lease of 12"' Street and Avenue M parking lot to allow for Farmers Market. [Mayor Turner] d. Presentation, discussion, and possible action to approve Resolution 2011 -10 to request support for state law that addresses water service issues for annexed areas. [Mayor Turner] e. Presentation, discussion, and possible action to approve Ordinance 2011 -26 to set up triennial sunset review process for non - mandated Boards, Commission, or Committees, 1St reading. [Mayor Turner] f. Discussion of Councilmember Don Johnson's denial of any involvement with the Political Action Committee known as Hometown Huntsville during or after his campaign, in light of the facts that (1) his daughter handled finances for Hometown Huntsville, (2) his daughter was the campaign manager, and (3) that there is documentation that clearly proves a relationship between First Tradition, LLC, Hometown Huntsville, and Don Johnson. [Councilmember Wagamon] g. Presentation, discussion, and possible action to approve Ordinance 2011 -25 to amend Veterans Affairs Advisory Board requirement for a quorum to six (6) members, 1St reading. [Mayor Turner] h. Presentation, discussion, and possible action to authorize the City Manager to approve the 2011 Tax Increment Reinvestment Zone (TIRZ) Interlocal Agreement with Walker County. [Mayor Turner] i. City Manager's Report 1. Water rate study update 2. Sale of effluent update 3. Gary Shearer retirement 4. Updates on city construction, grants, studies, city projects, city purchases and economic development. 8. PUBLIC COMMENT a. Related to any matter — 2 minutes per speaker 9. MEDIA INQUIRIES RELATED TO MATTERS ON THE AGENDA 10. ITEMS OF COMMUNITY INTEREST (Hear announcements concerning items of community interest from the Mayor, Councilmembers, and City staff for which no action will be discussed or taken.) a. Comments on "citizenship" by Councilmember Barrett. b. Rededication of plaque at Courthouse for Texas Society of the Sons of the American Revolution on Saturday, April 9, at 10 a.m., lunch to follow at the Veterans Shelter, free and open to the public. c. On March 25th, about 4:30pm, Bataan Death March Survivor Sgt. Virgil LaRue will be escorted through town on his way to the airport to be flown to New Mexico for the Death March annual marathon, to be run by a team named in his honor. 11. EXECUTIVE SESSION a. City Council will convene in closed session as authorized by Texas Government Code, Chapter 551, Section 551.074 - personnel matters regarding the evaluation of City Secretary Lee Woodward. [Mayor Turner] 12. RECONVENE a. Take action, if necessary, on items addressed during Executive Session. 13. ADJOURNMENT 'If, during the course of the meeting and discussion of any items covered by this notice, City Council determines that a Closed or Executive session of the Council is required, then such closed meeting will be held as authorized by Texas Government Code, Chapter 551, Sections: 551.071 — consultation with counsel on legal matters; 551.072 — deliberation regarding purchase, exchange, lease or value of real property; 551.073 — deliberation regarding a prospective gift; 551.074 — personnel matters regarding the appointment, employment, evaluation, reassignment, duties, discipline, or dismissal of a public officer or employee; 551.076 — implementation of security personnel or devices; 551.087 — deliberation regarding economic development negotiation; and/or other matters as authorized under the Texas Government Code. If a Closed or Executive session is held in accordance with the Texas Government Code as set out above, the City Council will reconvene in Open Session in order to take action, if necessary, on the items addressed during Executive Session. CERTIFICATE I, Lee Woodward, City Secretary, do hereby certify that a copy of the March 1, 2011, City cil Agenda sted on the City Hall bulletin board, a place convemen and readily accessible to the general pub' at all times, d the City's a its, www.huntsvilletx.gov, in compliance with Chapter 1, Tel s Government Code. DATE OF POSTING: //��Ll /} 1 TIME OF POSTING: ] Ia- 30 i am/om .CX TAKEN DOWN:. ) I I [ T a�� / Lee Woodward, CITY OF HUNTSVILLE, TEXAS Eric Johnston, Chairman David Anderson ` Bill Knotts Rowe Creager, Vice Chairman cm J Beth Newton Leroy Hilton - Marilyn Soffar PLANNING & ZONING COMMISSION AGENDA MARCH 03, 2011 at 12:OOPM COUNCIL CHAMBERS HUNTSVILLE CITY HALL, 1212 AVENUE M Persons with disabilities who plan to attend this meeting and who may need auxiliary aids or services are requested to contact the Planning Division, at 936- 294 -5782 two working days prior to the meeting so that appropriate arrangements can be made. REGULAR SESSION f12:00PM1 1. CALL TO ORDER 2. PLEDGE OF ALLEGIANCE a. U.S. Flag b. Texas Flag -Honor the Texas Flag, 1 pledge allegiance to thee, Texas, one state under God, one and indivisible. 3. INVOCATION 4. CONSIDER the minutes of February 17, 2011. 5. CONSIDER the meeting of March 17, 2011. 6. DISCUSS Chapter 11, Sign Standards, of the Development Code. 7. PRESENTATION on the Open Meetings Act. 8. ITEMS OF COMMUNITY INTEREST Hear announcements concerning items of community interest from the Commission and City Staff for which no action will be discussed or taken. 9. PUBLIC COMMENTS 10. ADJOURNMENT H, during the course of the meeting and discussion of any items covered by this notice, the Planning and Zoning Commission determines that a Closed or Executive session of the Commission is required, then such closed meeting will be held as authorized by Texas Government Code, Chapter 551, Sections: 551.071 - consultation with counsel on legal matters; 551.072 - deliberation regarding purchase, exchange, lease or value of real property; 551.073 - deliberation regarding a prospective gift; 551.074 - personnel matters regarding the appointment employment evaluation, reassignment duties, discipline, or dismissal of a public officer or employee; 551.076 - implementation of security personnel or devices; 551.087 - deliberation regarding economic development negotiation; and/or other matters as authorized under the Texas Government Code. H a Closed or Executive session is held in accordance with the Texas Government Code as set out above, the Planning and Zoning Commission will reconvene in Open Session in order to take action, N necessary, on the items addressed during Executive Session. CERTIFICATE I, Lee Woodward, City Secretary, do hereby c rtify that a copy of the March 3, 011 Hall bulletin board, a place conveni t and r dily accessible to the general p lic Code. �A P I ) DATE OF POSTING: TIME OF POSTING: J` TAKEN DOWN: ning & on g mmission Agenda as Oosted on the City times, n c mpl' nce with Chapter 5 1, exas Government Lee Woodward, City Secreta David Anderson Rowe Creager, Vice Chairman Leroy Hilton CITY OF HUNTSVILLE, Eric Johnston, Chairman IL It 40k'LC: TEXAS PLANNING & ZONING COMMISSION AGENDA MARCH 03, 2011 at 12:OOPM COUNCIL CHAMBERS HUNTSVILLE CITY HALL, 1212 AVENUE M Bill Knotts Beth Newton Marilyn Soffar Persons with disabilities who plan to attend this meeting and who may need auxiliary aids or services are requested to contact the Planning Division, at 936 -294 -5782 two working days prior to the meeting so that appropriate arrangements can be made. REGULAR SESSION I12:OOPM1 1. CALL TO ORDER 2. PLEDGE OF ALLEGIANCE a. U.S. Flag b. Texas Flag - Honor the Texas Flag, I pledge allegiance to thee, Texas, one state under God, one and indivisible. 3. INVOCATION 4. CONSIDER the minutes of February 17, 2011. 5. CONSIDER the meeting of March 17, 2011. 6. DISCUSS Chapter 11, Sign Standards, of the Development Code. 7. PRESENTATION on the Open Meetings Act. 8. ITEMS OF COMMUNITY INTEREST Hear announcements concerning items of community interest from the Commission and City Staff for which no action will be discussed or taken. 9. PUBLIC COMMENTS 10. ADJOURNMENT H, during the course of the meeting and discussion of any items covered by this notice, the Planning and Zoning Commission determines that a Closed or Executive session of the Commission is required, then such closed meeting will be held as authorized by Texas Government Code, Chapter 551, Sections: 551.071 - consultation with counsel on legal matters; 551.072 - deliberation regarding purchase, exchange, lease or value of real property; 551.073 - deliberation regarding a prospective gift; 551.074 - personnel matters regarding the appointment employment' evaluation, reassignment, duties, discipline, or dismissal of a public officer or employee; 551.076 - implementation of security personnel or devices; 551.087 - deliberation regarding economic development negotiation; and/or other matters as authorized under the Texas Government Code. H a Closed or Executive session is held in accordance with the Texas Government Code as set out above, the Planning and Zoning Commission will reconvene in Open Session in order to take action, ff necessary, on the items addressed during Executive Session. CERTIFICATE I, Lee Woodward, City Secretary, do hereby certify that a copy of the March 3, 2011 Plann g & Zoning om ission Agenda posted on the City Hall bulletin board, a place co venient nd readily accessible to the genera pub c at all t es, in comp) nc with Chapter 51, Texas Government Code. DATE OF POSTING: f 0 TIME OF POSTING: �1- Lee Woodward, City Secretary TAKEN DOWN: it PARKS AND RECREATION ADVISORY BOARD Marcus Evans Rhonda Reddock Maxia Farris Woody Woods Nate Grigsby John K. Smither Chris Holm Christopher Cirrito Keith Jenkins PARKS AND RECREATION ADVISORY BOARD AGENDA Tuesday, March 8, 2011, 12:OOPM Huntsville City Hall - Conference Room, 1212 Ave. M, Huntsville, TX Persons with disabilities who plan to attend this meeting and who may need auxiliary aids or services are requested to contact Penny Joiner at (936)294 -5708 two working days prior to the meeting so that appropriate arrangements can be made. 1. Call to Order (12:00 PM) 2. Public Comments 3. Discussion and/or Action Items A. Presentation, discussion and/or possible action on installing a splash pad at Eastham- Thomason Park. 4. Adjournment CERTIFICATION by the undersigned below certifies that a copy of the Parks and Recreation Advisory Board agenda for March 8, 2011, was posted on the City Hall bulletin board, a place convenient and readily accessible to the general public at all times, in compliance with Chapter 551, Texas Government Qode. d n Date of Posting: Time of Posting: Taken Down: 3 111 PARKS AND RECREATION ADVISORY BOARD Marcus Evans Rhonda Reddock Maxia Farris �� Woody Woods Nate Grigsby John K. Smither Chris Holm Christopher Cirrito Keith Jenkins PARKS AND RECREATION ADVISORY BOARD AGENDA Tuesday, March 8, 2011, 12:OOPM Huntsville City Hall - Conference Room, 1212 Ave. M, Huntsville, TX Persons with disabilities who plan to attend this meeting and who may need auxiliary aids or services are requested to contact Penny Joiner at (936)294 -5708 two working days prior to the meeting so that appropriate arrangements can be made. 1. Call to Order (12:00 PM) 2. Public Comments 3. Discussion and/or Action Items A. Presentation, discussion and/or possible action on installing a splash pad at Eastham- Thomason Park. 4. Adjournment CERTIFICATION by the undersigned below certifies that a copy of the Parks and Recreation Advisory Board agenda for March 8, 2011, was posted on the City Hall bulletin board, a place convenient and readily accessible to the general public at all times, in compliance with Chapter 551, Texas Gove nment Code. Date of Posti j By: Time of Posting: • Taken Down: I Cheryl Spencer, Chair James R. Barnes Sam Moak Scott Dornbush Ferne Frosch Item Action CITY OF HUNTSVILL& TEXAS Mayor. J Turner �COM Rr,�ft MAIN STREET ADVISORY BOARD Thursday, March 10, 2011 at 12:00 p.m. Main Street Office 1203 University Avenue Huntsville, TX 77340 AGENDA I. Call the meeting to order. II. Hear citizen comments. III. Consider and /or approve minutes of the February meeting. IV. Committee Reports: Lee Jamison, Vice Ch. Robert Ernst Laura Bruns Karl Collins Linda Pease, Ex- Officio a. Chairperson's /Economic Development Report - Cheryl Spencer b. Infrastructure /Promotions Report - Kim McAuliffe V. Discussion and /or Action a. Discuss Signage Grant to La Paloma Restaurant b. Discuss signage and facade grant applications VI. Downtown Events: i. Main Street 10 Year Anniversary Celebration -Saturday, March 26, 2011 ii. Spring Clean - Saturday, April 16, 2011 iii. Airing of the Quilts - Saturday, May 7, 2011 VII. Open Discussion. VIII. Adjourn the meeting - Next meeting will be Friday, April 8. Persons with disabilities who plan to attend this meeting and who may need auxiliary aids or services are requested to contact Kim McAuliffe, Main Street Coordinator, at (936) 291 -5920 two working days prior to the meeting so that appropriate arrangements can be made. Date of Posjjng: March 7, 2011 City Time of Posting: J 0'.L45 WV-N Taken down: 3 J (u III Cheryl Spencer, Chair James R. Barnes Sam Moak Scott Dornbush Ferne Frosch It= Action CITY OF HUNTSVILLE, TEXAS Mayor. J Turner MAIN STREET ADVISORY BOARD Thursday, March 10, 2011 at 12:00 p.m. Main Street Office 1203 University Avenue Huntsville, TX 77340 AGENDA I. Call the meeting to order. II. Hear citizen comments. III. Consider and /or approve minutes of the February meeting. IV. Committee Reports: Lee Jamison, Vice Ch. Robert Ernst Laura Bruns Karl Collins Linda Pease, Ex- Officio a. Chairperson's /Economic Development Report - Cheryl Spencer b. Infrastructure /Promotions Report - Kim McAuliffe V. Discussion and /or Action a. Discuss Signage Grant to La Paloma Restaurant b. Discuss signage and facade grant applications VI. Downtown Events: i. Main Street 10 Year Anniversary Celebration -Saturday, March 26, 2011 ii. Spring Clean - Saturday, April 16, 2011 iii. Airing of the Quilts - Saturday, May 7, 2011 VII. Open Discussion. VIII. Adjourn the meeting - Next meeting will be Friday, April 8. Persons with disabilities who plan to attend this meeting and who may need auxiliary aids or services are requested to contact Kim McAuliffe, Main Street Coordinator, at (936) 291 -5920 two working days prior to the meeting so that appropriate arrangements can be made. Date of Postkig: 4I rch 7, 2011 Time of Posting: 0'. t4 5 wn Taken down: 3IRol it CITY OF HUNTSVILLE, TEXAS J. Turner, Mayor Frank Parker 4 Desiree Cortez Dessie Cherry Ift- Della Harrelson Paula ArmstrongC Jackie Pace Mary Robbins Renee Pritchard Cason Ward Kendall Scudder Sean Craig YOUTH ADVISORY BOARD REGULAR SESSION (4:30PM) THURSDAY, MARCH 10, 2011 MAIN STREET OFFICE 1203 UNIVERSITY AVENUE — 936.291.5920 Persons with disabilities who plan to attend this meeting and who may need auxiliary aids or services are requested to contact Lee Woodward (9361291- 5403), two working days prior to the meeting for appropriate arrangements. REGULAR SESSION [4:30PM] 1. CALL TO ORDER 2. PUBLIC COMMENT 3. DISCUSSION/ACTION The Board will meet to discuss, hear presentations and/or reports and potentially take action on the following items: a. Approve minutes of February 10, 2011 meeting. b. Hear reports from members. c. Discuss strategic options for the Board. [Mayor Turner] d. Items of Community Interest (Hear announcements concerning items of community interest from the Board for which no action will be discussed or taken.) 4. ADJOURNMENT 'If, during the course of the meeting and discussion of any items covered by this notice, the Board determines that a Closed or Executive session is required, then such closed meeting will be held as authorized by Texas Government Code, Chapter 551, Sections: 551.071 — consultation with counsel on legal matters; 551.072 — deliberation regarding purchase, exchange, lease or value of real property; 551.073 — deliberation regarding a prospective gift; 551.074 — personnel matters regarding the appointment, employment, evaluation, reassignment, duties, discipline, or dismissal of a public officer or employee; 551.076 — implementation of security personnel or devices; 551.087 — deliberation regarding economic development negotiation; and/or other matters as authorized under the Texas Government Code. If a Closed or Executive session is held in accordance with the Texas Government Code as set out above, the Board will reconvene in Open Session in order to take action, if necessary, on the items addressed during Executive Session. CERTIFICATE 1, Lee Woodward, City Secretary, do hereby certify that a copy of the March 10, 2011, Youth Advisory Board Agenda was posted on the City Hall bulletin board, a lace convenient and readily accessible to the general public at all times, and to the City's website, www.huntsvilletx.gov, in om li nce with Chapter 551, Texas Government Code. DATE OF POSTING: ` TIME OF POSTING: Lee d i rate TAKEN DOWN: aebprg CITY OF HUNTSVILLE, TEXAS J. Turner, Mayor Frank Parker Desiree Cortez Dessie Cherry Dalia Harrelson Paula Armstrong cri +� Jackie Pace Mary Robbins Renee Pritchard Cason Ward Kendall Scudder Sean Craig YOUTH ADVISORY BOARD REGULAR SESSION (4:30PM) THURSDAY, MARCH 10, 2011 MAIN STREET OFFICE 1203 UNIVERSITY AVENUE — 936.291.5920 Persons with disabilities who plan to attend this meeting and who may need auxiliary aids or services are requested to contact Lee Woodward (936/291 - 5403), two working days prior to the meeting for appropriate arrangements. REGULAR SESSION [4:30PM] 1. CALL TO ORDER 2. PUBLIC COMMENT 3. DISCUSSIOWACTION The Board will meet to discuss, hear presentations and/or reports and potentially take action on the following items: a. Approve minutes of February 10, 2011 meeting. b. Hear reports from members. c. Discuss strategic options for the Board. [Mayor Turner] d. Items of Community Interest (Hear announcements concerning items of community interest from the Board for which no action will be discussed or taken.) 4. ADJOURNMENT 'If, during the course of the meeting and discussion of any items covered by this notice, the Board determines that a Closed or Executive session is required, then such closed meeting will be held as authorized by Texas Government Code, Chapter 551, Sections: 551.071 — consultation with counsel on legal matters; 551.072 — deliberation regarding purchase, exchange, lease or value of real property; 551.073 — deliberation regarding a prospective gift; 551.074 — personnel matters regarding the appointment, employment, evaluation, reassignment, duties, discipline, or dismissal of a public officer or employee; 551.076 — implementation of security personnel or devices; 551.087 — deliberation regarding economic development negotiation; and/or other matters as authorized under the Texas Government Code. If a Closed or Executive session is held in accordance with the Texas Government Code as set out above, the Board will reconvene in Open Session in order to take action, if necessary, on the items addressed during Executive Session. CERTIFICATE I, Lee Woodward, City Secretary, do hereby certify that a copy of the March 10, 2011, Youth Advisory Board Agenda was posted on the City Hall bulletin board, a place convenient and readily accessible to the general public all times, and to a City's website, www.huntsvilletx.gov, in c mplian with Chapter 551, Texas Government Code DATE OF POSTING: TIME OF POSTING: C odward, City acre TAKEN DOWN: � � a Gene Myrick Russell Martinez Jaspyr Sanford Patsyann Reed Una Grace Nash CITY OF HUNTSVILLE, TEXAS Mayor: J Turner Kv'� ft- N AGENDA HUNTSVILLE ARTS COMMISSION MEETING Thursday, March 10, 2011 at 5:45 pm The Wynne Home Arts Center 1428 Eleventh Street Huntsville, TX 77340 Dana Nicolay Margaret Smith Jimmy Carter Michael Henderson AGENDA Item Action I. Call the meeting to order. II. Hear citizen comments. III. Introduce spring interns: Mikayla Clark for the Wynne Home Art Center; John Daywalt for the Huntsville Cultural District IV. Consider minutes of the January 13, 2011, meeting. V. Elect Chairperson for Huntsville Arts Commission. VI. Consider the intent to commit arts funding of $3,000 in match for an NEA grant for arts education. VII. Review annual update to City Council. VIII. Confirm the final update of Huntsville 2020: The Cultural Plan. IX. Hear reports: a. Chairperson: Outgoing and Incoming b. Friends of the Wynne: Friends News; Membership; Events Past and Future c. Staff: calendars, spring interns; certifications; upcoming events; beginning process for arts proposals; Herb Garden by Texas Thyme Unit; maintenance review for murals X. Distribute information: tax revenue reports, letters, calendars, other XI. Adjourn the meeting. Persons with disabilities who plan to attend this meeting and who may need auxiliary aids or services are requested to contact Linda Pease, Cultural Services Coordinator, at (936)291 -5422 two working days prior to the meeting so that appropriate arrangements can be made. Date of Posting: ) I y l \ � Time of Posting: Taken Down :I 3 11 1 (�P 1141 Gene Myrick Russell Martinez Jaspyr Sanford Patsyann Reed Una Grace Nash CITY OF HUNTSVILLE, TEXAS Mayor. J Turner Gti'1 of .a AGENDA HUNTSVILLE ARTS COMMISSION MEETING Thursday, March 10, 2011 at 5:45 pm The Wynne Home Arts Center 1428 Eleventh Street Huntsville, TX 77340 AGENDA Item Action Dana Nicolay Margaret Smith Jimmy Carter Michael Henderson I. Call the meeting to order. Il. Hear citizen comments. III. Introduce spring interns: Mikayla Clark for the Wynne Home Art Center; John Daywalt for the Huntsville Cultural District W. Consider minutes of the January 13, 2011, meeting. V. Elect Chairperson for Huntsville Arts Commission. VI. Consider the intent to commit arts funding of $3,000 in match for an NEA grant for arts education. VII. Review annual update to City Council. VIII. Confirm the final update of Huntsville 2020: The Cultural Plan. IX. Hear reports: a. Chairperson: Outgoing and Incoming b. Friends of the Wynne: Friends News; Membership; Events Past and Future c. Staff: calendars, spring interns; certifications; upcoming events; beginning process for arts proposals; Herb Garden by Texas Thyme Unit; maintenance review for murals X. Distribute information: tax revenue reports, letters, calendars, other XI. Adjourn the meeting. Persons with disabilities who plan to attend this meeting and who may need auxiliary aids or services are requested to contact Linda Pease, Cultural Services Coordinator, at (936)291 -5422 two working days prior to the meeting so that appropriate arrangements can be made. Date of Posting: B ' I Time of Posting: 5 Taken Down: I l n 3J I CITY OF HUNTSVILLE, TEXAS J. Turner, Mayor James Fitch, Position 1 % Mac Woodward, Ward 2, Mayor Pro Tem Lydia Montgomery, Position 2 1Cd ' Tom Cole, Ward 1 Don Hf Johnson, Position 3 Jack Wagamon, Ward 3 Keith D. Olson, Position 4 Wayne Barrett, Ward 4 HUNTSVILLE CITY COUNCIL AGENDA WORKSHOP SESSION (S:OOPM) REGULAR SESSION (6:OOPM) TUESDAY, MARCH 15, 2011 COUNCIL CHAMBERS - HUNTSVILLE CITY HALL, 1212 AVENUE M Persons with disabilities who plan to attend this meeting and who may need auxiliary aids or services are requested to contact the City Secretary's office (936.291.5403), two working days prior to the meeting for appropriate arrangements. WORKSHOP SESSION [5:00] — Presentation of Fire Department staffing assessment and needs. [Kevin Lunsford, Director of Public Safety] REGULAR SESSION [6:OOPM] 1. CALL TO ORDER 2. PLEDGES OF ALLEGIANCE AND INVOCATION U.S. Flag Texas Flag: Honor the Texas Flag. I pledge allegiance to thee, Texas, one state, under God, one, and indivisible. 3. PUBLIC COMMENT a. Related to any matter not on the agenda — 2 minutes per speaker b. Related to any matter on the agenda — 5 minutes per speaker 4. CONSENT AGENDA (Approval of Consent Agenda authorizes the City Manager to implement each item in accordance with staff recommendations. An item may be removed from the Consent Agenda and added to the Statutory Agenda for full discussion by request of a member of Council.) a. Approve the minutes of the City Council Special Session held on March 1, 2011. [Lee Woodward, City Secretary] b. Authorize the City Manager to apply for, accept if awarded, and implement the National Endowment for the Arts grant for $20,000, with $10,000 match. [Dr. Sherry McKibben, Community Development Specialist] c. Approval for the construction of a gravity sanitary sewer from the existing lift station located at Highway 75 and Southwood Drive to a proposed manhole at the intersection of Highway 19 and Southwood Drive. [Carol Reed, Director of Public Utilities] d. Approve Ordinance 2011 -27, amending the budget for FY10 -11. [Winston Duke, Finance Director] 5. STATUTORY AGENDA a. Presentation, discussion, and possible action to approve Ordinance 2011 -29, amending the traffic schedule to ratify No Parking signs on 14'" Street between Avenue N and Avenue O, 1" reading. [Aron Kulhavy, Director of Public Works] b. Presentation, discussion, and possible action to present the City's water plan for citizen approval. [Bill Baine, City Manager and Mayor Pro Tern Woodward] 6. MAYOR/CITY COUNCIL, CITY MANAGER, AND CITY ATTORNEY REPORT a. Presentation, discussion, and possible action to approve Ordinance 2011 -26 to set up triennial sunset review process for non - mandated Boards, Commission, or Committees, 2nd reading. [Mayor Turner] b. Presentation, discussion, and possible action to approve Ordinance 2011 -25 to amend Veterans Affairs Advisory Board requirement for a quorum to six (6) members, 2nd reading. [Mayor Turner] c. Presentation, discussion, and possible action to approve Ordinance 2011 -28, updating Ordinance 2004 -16 to reflect changes in TIRZ Board of Directors to match the Interlocal Agreement with Walker County, 15f reading. [Leonard Schneider, City Attorney] d. Presentation, discussion, and possible action to nominate Bill Gibson to the open seat on the TIRZ #1 Board of Directors. [Mayor Turner] e. City Manager's Report 1. Updates on City construction, grants, studies, City projects, City purchases, and economic development. 7. PUBLIC COMMENT a. Related to any matter — 2 minutes per speaker 8. MEDIA INQUIRIES RELATED TO MATTERS ON THE AGENDA 9. ITEMS OF COMMUNITY INTEREST (Hear announcements concerning items of community interest from the Mayor, Councilmembers, and City staff for which no action will be discussed or taken.) a. Rededication of plaque at Courthouse for Texas Society of the Sons of the American Revolution on Saturday, April 9, at 10 a.m., lunch to follow at the Veterans Shelter, free and open to the public. b. On March 25"', about 4:30pm, Bataan Death March Survivor Sgt. Virgil LaRue will be escorted through town on his way to the airport to be flown to New Mexico for the Death March annual marathon, to be run by a team named in his honor. 10. EXECUTIVE SESSION a. City Council will convene in closed session as authorized by Texas Government Code, Chapter 551, Section 551.074 - personnel matters regarding the evaluation of City Secretary Lee Woodward. [Mayor Turner] 11. RECONVENE a. Take action, if necessary, on items addressed during Executive Session. 12. ADJOURNMENT 'If, during the course of the meeting and discussion of any items covered by this notice, City Council determines that a Closed or Executive session of the Council is required, then such closed meeting will be held as authorized by Texas Government Code, Chapter 551, Sections: 551.071 — consultation with counsel on legal matters; 551.072 — deliberation regarding purchase, exchange, lease or value of real property; 551.073 — deliberation regarding a prospective gift; 551.074 — personnel matters regarding the appointment, employment, evaluation, reassignment, duties, discipline, or dismissal of a public officer or employee; 551.076 — implementation of security personnel or devices; 551.087 — deliberation regarding economic development negotiation; and/or other matters as authorized under the Texas Government Code. If a Closed or Executive session is held in accordance with the Texas Government Code as set out above, the City Council will reconvene in Open Session in order to take action, if necessary, on the items addressed during Executive Session. CERTIFICATE I, Lee Woodward, City Secretary, do hereby certify that a copy of the March 15, 2011, City Co cil Agenda was posted on the City Hall bulletin board, a place onvenient and readily accessible to the general public at I times, and t City's website, www.huntsvilletx.gov, in compliance with Chat er 551, Texas Government Code. /' DATE OF POSTING: 3 10111 \y�Tll/ TIME OF POSTING: TAKEN DOWN: CITY OF HUNTSVILLE, TEXAS J. Turner, Mayor it James Fitch, Position 1 Mac Woodward, Ward 2, Mayor Pro Tem Lydia Montgomery, Position 2 �c 10k ; Jack Tom Cole, Ward 1 Don H. Johnson, Position 3 Jack Wagamon, Ward 3 Keith D. Olson, Position 4 Wayne Barrett, Ward 4 HUNTSVILLE CITY COUNCIL AGENDA WORKSHOP SESSION (S:OOPM) REGULAR SESSION (6:OOPM) TUESDAY, MARCH 15, 2011 COUNCIL CHAMBERS - HUNTSVILLE CITY HALL, 1212 AVENUE M Persons with disabilities who plan to attend this meeting and who may need auxiliary aids or services are requested to contact the City Secretary's office (936.291.5403), two working days prior to the meeting for appropriate arrangements. WORKSHOP SESSION [5:00] — Presentation of Fire Department staffing assessment and needs. [Kevin Lunsford, Director of Public Safety] REGULAR SESSION [6:OOPM] 1. CALL TO ORDER 2. PLEDGES OF ALLEGIANCE AND INVOCATION U.S. Flag Texas Flag. Honor the Texas Flag. l pledge allegiance to thee, Texas, one state, under God, one, and indivisible. 3. PUBLIC COMMENT a. Related to any matter not on the agenda — 2 minutes per speaker b. Related to any matter on the agenda — 5 minutes per speaker 4. CONSENT AGENDA (Approval of Consent Agenda authorizes the City Manager to implement each item in accordance with staff recommendations. An item may be removed from the Consent Agenda and added to the Statutory Agenda for full discussion by request of a member of Council.) a. Approve the minutes of the City Council Special Session held on March 1, 2011. [Lee Woodward, City Secretary] b. Authorize the City Manager to apply for, accept if awarded, and implement the National Endowment for the Arts grant for $20,000, with $10,000 match. [Dr. Sherry McKibben, Community Development Specialist] c. Approval for the construction of a gravity sanitary sewer from the existing lift station located at Highway 75 and Southwood Drive to a proposed manhole at the intersection of Highway 19 and Southwood Drive. [Carol Reed, Director of Public Utilities] d. Approve Ordinance 2011 -27, amending the budget for FY10 -11. [Winston Duke, Finance Director] 5. STATUTORY AGENDA a. Presentation, discussion, and possible action to approve Ordinance 2011 -29, amending the traffic schedule to ratify No Parking signs on 14"' Street between Avenue N and Avenue O, is' reading. [Aron Kulhavy, Director of Public Works] b. Presentation, discussion, and possible action to present the City's water plan for citizen approval. [Bill Baine, City Manager and Mayor Pro Tern Woodward] 6. MAYOR/CITY COUNCIL, CITY MANAGER, AND CITY ATTORNEY REPORT a. Presentation, discussion, and possible action to approve Ordinance 2011 -26 to set up triennial sunset review process for non - mandated Boards, Commission, or Committees, 2nd reading. [Mayor Turner] b. Presentation, discussion, and possible action to approve Ordinance 2011 -25 to amend Veterans Affairs Advisory Board requirement for a quorum to six (6) members, 2nd reading. [Mayor Turner] c. Presentation, discussion, and possible action to approve Ordinance 2011 -28, updating Ordinance 2004 -16 to reflect changes in TIRZ Board of Directors to match the Interlocal Agreement with Walker County, is' reading. [Leonard Schneider, City Attorney] d. Presentation, discussion, and possible action to nominate Bill Gibson to the open seat on the TIRZ #1 Board of Directors. [Mayor Turner] e. City Manager's Report 1. Updates on City construction, grants, studies, City projects, City purchases, and economic development. 7. PUBLIC COMMENT a. Related to any matter — 2 minutes per speaker 8. MEDIA INQUIRIES RELATED TO MATTERS ON THE AGENDA 9. ITEMS OF COMMUNITY INTEREST (Hear announcements concerning items of community interest from the Mayor, Councilmembers, and City staff for which no action will be discussed or taken.) a. Rededication of plaque at Courthouse for Texas Society of the Sons of the American Revolution on Saturday, April 9, at 10 a.m., lunch to follow at the Veterans Shelter, free and open to the public. b. On March 25"', about 4:30pm, Bataan Death March Survivor Sgt. Virgil LaRue will be escorted through town on his way to the airport to be flown to New Mexico for the Death March annual marathon, to be run by a team named in his honor. 10. EXECUTIVE SESSION a. City Council will convene in closed session as authorized by Texas Government Code, Chapter 551, Section 551.074 - personnel matters regarding the evaluation of City Secretary Lee Woodward. [Mayor Turner] 11. RECONVENE a. Take action, if necessary, on items addressed during Executive Session. 12. ADJOURNMENT 'If, during the course of the meeting and discussion of any items covered by this notice, City Council determines that a Closed or Executive session of the Council is required, then such closed meeting will be held as authorized by Texas Government Code, Chapter 551, Sections: 551.071 — consultation with counsel on legal matters; 551.072 — deliberation regarding purchase, exchange, lease or value of real property; 551.073 — deliberation regarding a prospective gift; 551.074 — personnel matters regarding the appointment, employment, evaluation, reassignment, duties, discipline, or dismissal of a public officer or employee; 551.076 — implementation of security personnel or devices; 551.087 — deliberation regarding economic development negotiation; and/or other matters as authorized under the Texas Government Code. If a Closed or Executive session is held in accordance with the Texas Government Code as set out above, the City Council will reconvene in Open Session in order to take action, if necessary, on the items addressed during Executive Session. CERTIFICATE I, Lee Woodward, City Secretary, do hereby certify that a copy of the March 15, 2011, City Council Agenda was posted on the City Hall bulletin board, a place co vanient and readily accessible to the general public at all times, and t City's website, www.huntsvilletx.gov, in compliance with Chia r 551, exas Government Code. DATE OF POSTING: A TIME OF POSTING: TAKEN DOWN: Huntsville Cemetery Advisory Board Gene Barrett Kay King Mitchell Bobbe Nolan `. Bonnie Thorne D'Anne Crews,d James Patton Percy Howard �,j�y� Joyce Robinson Candyce Dixon Stephanie Smither Douglas Wright Huntsville Cemetery Advisory Board Agenda Thursday, March 17, 2011, 1:OOPM Huntsville City Hall - Council Chambers, 1212 Ave. M, Huntsville, TX Persons with disabilities who plan to attend this meeting and who may need auxiliary aids or services are requested to contact Penny Joiner at 936 - 294 -5708 two working days prior to the meeting so that appropriate arrangements can be made. 1. Call to Order 2. Public Comments 3. Discussion and/or Action Items A. Presentation, discussion and/or possible action on the minutes of February 24, 2011. B. Presentation, discussion and/or possible action on funds collected for Cemetery improvements. C. Presentation, discussion and/or possible action on any matters included in the Cemetery Master Plan (Preserve America Grant). D. Presentation, discussion and/or possible action on replacing the sign identifying the seven Union soldiers buried in Oakwood Cemetery. E. Presentation, discussion and/or possible action on putting up a flag pole in Oakwood Cemetery honoring the 128 Civil War Veterans. F. Presentation, discussion and/or parking located in front of Sam Houston's gravesite at Oakwood Cemetery. G. Presentation, discussion and/or possible action on updates from the Community Services Department: • Cemetery Operations Budget • Cemetery Endowment Fund 4. Adjournment CERTIFICATION by the undersigned below certifies that a copy of the Huntsville Cemetery Advisoi March 17, 2011 w as sted on the City Hall bulletin board, a place convenient and readily a essible to all times, in complia a wi h Chapter 551, Texas Government Code. , J` Date of Posting: 1 By: ,Qe Time of Posting: y t Taken Down: 1 I 14% �Y� Huntsville Cemetery Advisory Board Gene Barrett Kay King Mitchell Bobbe Nolan v Bonnie Thorne D'Anne Crews�a James Patton Percy Howard �N� Joyce Robinson Candyce Dixon Stephanie Smither Douglas Wright Huntsville Cemetery Advisory Board Agenda Thursday, March 17, 2011, 1:OOPM Huntsville City Hall - Council Chambers, 1212 Ave. M, Huntsville, TX Persons with disabilities who plan to attend this meeting and who may need auxiliary aids or services are requested to contact Penny Joiner at 936 - 294 -5708 two working days prior to the meeting so that appropriate arrangements can be made. 1. Call to Order 2. Public Comments 3. Discussion and/or Action Items A. Presentation, discussion and/or possible action on the minutes of February 24, 2011. B. Presentation, discussion and/or possible action on funds collected for Cemetery improvements. C. Presentation, discussion and/or possible action on any matters included in the Cemetery Master Plan (Preserve America Grant). D. Presentation, discussion and/or possible action on replacing the sign identifying the seven Union soldiers buried in Oakwood Cemetery. E. Presentation, discussion and/or possible action on putting up a flag pole in Oakwood Cemetery honoring the 128 Civil War Veterans. F. Presentation, discussion and/or parking located in front of Sam Houston's gravesite at Oakwood Cemetery. G. Presentation, discussion and/or possible action on updates from the Community Services Department: • Cemetery Operations Budget • Cemetery Endowment Fund 4. Adjournment CERTIFICATION by the undersigned below certifies that a copy of the Huntsville Cemetery A i ry Board ag n a for March 17, 2011 was posted on the City Hall bulletin board, a place convenient nd adily accessi le t the general ub is at all times, in complian a wit Chapter 551, Texas Government Code. Date of Posting: C3 1 $ I By: Time of Posting: Taken Down: 3 ) � t 1 7 's 6 oy-,1 CITY OF HUNTSVILLE, TEXAS J. Turner, Mayor Lanny Ray Eric Armstrong Jim Balzaretti Jacob Bullion Chuck Ellis Dan McDaniels Tom Fordyce Wayne Keen C�1d Bill Butler James Ross Gerald Norwood Tom Oleinik Art Mosley Patrick Harty VETERANS AFFAIRS ADVISORY AGENDA REGULAR SESSION (5:30PM) THURSDAY, MARCH 17, 2011 CITY HALL CONFERENCE ROOM HUNTSVILLE CITY HALL, 1212 AVENUE M Persons with disabilities who plan to attend this meeting and who may need auxiliary aids or services are requested to contact the City Secretary's office (936/291 - 5403), two working days prior to the meeting for appropriate arrangements. REGULAR SESSION [5:30PM] 1. CALL TO ORDER 2. PUBLIC COMMENT 3. DISCUSSIOWACTION The Board will meet to discuss, hear presentations and/or reports and potentially take action on the following items: a. Approve minutes of meeting of February 17, 2011. [Mayor Turner] b. Hear reports from committee members. [Mayor Turner] c. Discuss celebration of the return of the National Guard 72nd Battalion. d. What next? [Mayor Turner] e. Items of Community Interest (Hear announcements concerning items of community interest from the Board for which no action will be discussed or taken.) 4. ADJOURNMENT *If, during the course of the meeting and discussion of any items covered by this notice, the Board determines that a Closed or Executive session is required, then such closed meeting will be held as authorized by Texas Government Code, Chapter 551, Sections. If a Closed or Executive session is held in accordance with the Texas Government Code as set out above, the Board will reconvene in Open Session in order to take action, if necessary, on the items addressed during Executive Session. CERTIFICATE - I, Lee Woodward, City Secretary, do hereby certify that a copy of the Agenda was posted on t C, Mall bulletin board, a place convenient and readily acc City's websits, www.hu villet2x. olv, in compliance with Chapter 551, exas Go rnme DATE OF POSTING: TIME OF POSTING: l '' LI a TAKEN DOWN: March 17, 2011, Veterans Affairs Advisory Board bible to the general public at all times, and to the VETERANS AFFAIRS ADVISORY AGENDA REGULAR SESSION (5:30PM) THURSDAY, MARCH 17, 2011 CITY HALL CONFERENCE ROOM HUNTSVILLE CITY HALL, 1212 AVENUE M Persons with disabilities who plan to attend this meeting and who may need auxiliary aids or services are requested to contact the City Secretary's office (936/291 - 5403), two working days prior to the meeting for appropriate arrangements. REGULAR SESSION [5:30PM] 1. CALL TO ORDER 2. PUBLIC COMMENT 3. DISCUSSIOWACTION The Board will meet to discuss, hear presentations and/or reports and potentially take action on the following items: a. Approve minutes of meeting of February 17, 2011. [Mayor Turner] b. Hear reports from committee members. [Mayor Turner] c. Discuss celebration of the return of the National Guard 72nd Battalion. d. What next? [Mayor Turner] e. Items of Community Interest (Hear announcements concerning items of community interest from the Board for which no action will be discussed or taken.) 4. ADJOURNMENT 'If, during the course of the meeting and discussion of any items covered by this notice, the Board determines that a Closed or Executive session is required, then such closed meeting will be held as authorized by Texas Government Code, Chapter 551, Sections. If a Closed or Executive session is held in accordance with the Texas Government Code as set out above, the Board will reconvene in Open Session in order to take action, if necessary, on the items addressed during Executive Session. CERTIFICATE - I, Lee Woodward, City Secretary, do hereby certify that a copy of the Agenda was posted on the City Hall bulletin board, a place convenient and readily aca City's website, www.hunta lleetx.go , in compliance with Chapter 551, xas Governme DATE OF POSTING: C O TIME OF POSTING: ' ` Lee Woo TAKEN DOWN: % 1 17, 2011, Veterans Affairs Advisory Board to the geneftl public at all times, and to the CITY OF HUNTSVILLE, TEXAS J. Turner, Mayor Lanny Ray Eric Armstrong Jim Balzaretti Jacob Bullion Chuck Ellis Dan McDaniels Tom Fordyce Wayne Keen �` Bill Butler James Ross Gerald Norwood Tom Oleinik Art Mosley Patrick Harty VETERANS AFFAIRS ADVISORY AGENDA REGULAR SESSION (5:30PM) THURSDAY, MARCH 17, 2011 CITY HALL CONFERENCE ROOM HUNTSVILLE CITY HALL, 1212 AVENUE M Persons with disabilities who plan to attend this meeting and who may need auxiliary aids or services are requested to contact the City Secretary's office (936/291 - 5403), two working days prior to the meeting for appropriate arrangements. REGULAR SESSION [5:30PM] 1. CALL TO ORDER 2. PUBLIC COMMENT 3. DISCUSSIOWACTION The Board will meet to discuss, hear presentations and/or reports and potentially take action on the following items: a. Approve minutes of meeting of February 17, 2011. [Mayor Turner] b. Hear reports from committee members. [Mayor Turner] c. Discuss celebration of the return of the National Guard 72nd Battalion. d. What next? [Mayor Turner] e. Items of Community Interest (Hear announcements concerning items of community interest from the Board for which no action will be discussed or taken.) 4. ADJOURNMENT 'If, during the course of the meeting and discussion of any items covered by this notice, the Board determines that a Closed or Executive session is required, then such closed meeting will be held as authorized by Texas Government Code, Chapter 551, Sections. If a Closed or Executive session is held in accordance with the Texas Government Code as set out above, the Board will reconvene in Open Session in order to take action, if necessary, on the items addressed during Executive Session. CERTIFICATE - I, Lee Woodward, City Secretary, do hereby certify that a copy of the Agenda was posted on the City Hall bulletin board, a place convenient and readily aca City's website, www.hunta lleetx.go , in compliance with Chapter 551, xas Governme DATE OF POSTING: C O TIME OF POSTING: ' ` Lee Woo TAKEN DOWN: % 1 17, 2011, Veterans Affairs Advisory Board to the geneftl public at all times, and to the PARKS AND RECREATION ADVISORY BOARD Marcus Evans Rhonda Reddock Maxia Farris d Woody Woods Nate Grigsby John K. Smither Chris Holm Christopher Cirrito Keith Jenkins PARKS AND RECREATION ADVISORY BOARD AGENDA Monday, March 21, 2011, 12:OOPM Huntsville City Hall - Conference Room, 1212 Ave. M, Huntsville, TX Persons with disabilities who plan to attend this meeting and who may need auxiliary aids or services are requested to contact Penny Joiner at (936)294 -5708 two working days prior to the meeting so that appropriate arrangements can be made. 1. Call to Order (12:00 PM) 2. Public Comments 3. Discussion and/or Action Items A. Presentation, discussion and /or possible action on the minutes from January 10, 2011 and March 8, 2011. B. Presentation, discussion and/or possible action on grant applications. C. Presentation, discussion and /or possible action on the updates from the Community Services Department. 4. Adjournment CERTIFICATION by the undersigned below certifies that a copy of the Parks and Recreation Advisory Board agenda for March 21, 2011, was posted on the City Hall bulletin board, a place convenient and readily accessible to the general public at all times, in com li ce with Chapter 551, Texas Governm nt Code. Date of Postin 9 : T)(-P I 1 I Time of Posting: © Taken Down: 3 C9- I PARKS AND RECREATION ADVISORY BOARD Marcus Evans Rhonda Reddock Maxia Farris a Woody Woods Nate Grigsby ��� John K. Smither Chris Holm Christopher Cirrito Keith Jenkins PARKS AND RECREATION ADVISORY BOARD AGENDA Monday, March 21, 2011, 12:OOPM Huntsville City Hall - Conference Room, 1212 Ave. M, Huntsville, TX Persons with disabilities who plan to attend this meeting and who may need auxiliary aids or services are requested to contact Penny Joiner at (936)294 -5708 two working days prior to the meeting so that appropriate arrangements can be made. 1. Call to Order (12:00 PM) 2. Public Comments 3. Discussion and/or Action Items A. Presentation, discussion and /or possible action on the minutes from January 10, 2011 and March 8, 2011. B. Presentation, discussion and /or possible action on grant applications. C. Presentation, discussion and /or possible action on the updates from the Community Services Department. 4. Adjournment CERTIFICATION by the undersigned below certifies that a copy of the Parks and Recreation Advisory Board agenda for March 21, 2011, was posted on the City Hall bulletin board, a place convenient and readily accessible to the general public at all times, in compliance with Chapter 551, Texas Government Code. Date of Posting: ( ( ' i Time of Posting: Taken Down: CITY OF HUNTSVILLE, TEXAS J. Turner, Mayor King Chandler Jerry Moorer Larry Graves o` Tom Davis Helen Belcher�� BOARD OF ADJUSTMENTS AND APPEALS WORKSHOP (6:OOPM) MONDAY, MARCH 21, 2011 CONFERENCE ROOM CITY SERVICE CENTER, 448 SH 75 N Persons with disabilities who plan to attend this meeting and who may need auxiliary aids or services are requested to contact Tammy Thornton (93612945700), two working days prior to the meeting for appropriate arrangements. WORKSHOP [6:OO13M] 1. CALL TO ORDER 2. STAFF PRESENTATION OF PROPOSED UPDATES TO CITY BUILDING CODES 3. ADJOURNMENT 'If, during the course of the meeting and discussion of any items covered by this notice, the Board of Adjustments and Appeals determines that a Closed or Executive session of the Board is required, then such closed meeting will be held as authorized by Texas Government Code, Chapter 551, Sections: 551.071 - consultation with counsel on legal matters; 551.072 - deliberation regarding purchase, exchange, lease or value of real property; 551.073 - deliberation regarding a prospective gift; 551.074 - personnel matters regarding the appointment, employment, evaluation, reassignment, duties, discipline, or dismissal of a public officer or employee; 551.076 - implementation of security personnel or devices; 551.087 - deliberation regarding economic development negotiation; and/or other matters as authorized under the Texas Government Code. If a Closed or Executive session is held in accordance with the Texas Government Code as set out above, the Board of Adjustments and Appeals will reconvene in Open Session in order to take action, if necessary, on the items addressed during Executive Session. CERTIFICATE 1, Kristin Edwards, Deputy City Secretary, do hereby certify that a copy of the March 21, 2011, Board of Adjustments and Appeals Board Agenda was posted on the City Hall bulletin board, a place convenient and readily accessible to the general public at all times, and to the City's website, www.huntsvilletx.gov, in compliance with Chapter 551, Texas Government Code. DATE OF POSTING: TIME OF POSTING: TAKEN am/pm DOWN: Kristin Edwards, Deputy City Secretary . CITY OF HUNTSVILLE, TEXAS J. Turner, Mayor King Chandler Jerry Moorer Larry Graves Tom Davis Helen BelcherC� o, BOARD OF ADJUSTMENTS AND APPEALS WORKSHOP (6:OOPM) MONDAY, MARCH 21, 2011 CONFERENCE ROOM CITY SERVICE CENTER, 448 SH 75 N Persons with disabilities who plan to attend this meeting and who may need auxiliary aids or services are requested to contact Tammy Thornton (93612945700), two worldng days prior to the meeting for appropriate arrangements. WORKSHOP [6:OOPM] 1. CALL TO ORDER 2. STAFF PRESENTATION OF PROPOSED UPDATES TO CITY BUILDING CODES 3. ADJOURNMENT 'If, during the course of the meeting and discussion of any items covered by this notice, the Board of Adjustments and Appeals determines that a Closed or Executive session of the Board is required, then such closed meeting will be held as authorized by Texas Government Code, Chapter 551, Sections: 551.071 — consultation with counsel on legal matters; 551.072 — deliberation regarding purchase, exchange, lease or value of real property; 551.073 — deliberation regarding a prospective gift; 551.074 — personnel matters regarding the appointment, employment, evaluation, reassignment, duties, discipline, or dismissal of a public officer or employee; 551.076 — implementation of security personnel or devices; 551.087 — deliberation regarding economic development negotiation; and/or other matters as authorized under the Texas Government Code. If a Closed or Executive session is held in accordance with the Texas Government Code as set out above, the Board of Adjustments and Appeals will reconvene in Open Session in order to take action, if necessary, on the items addressed during Executive Session. CERTIFICATE I, Kristin Edwards, Deputy City Secretary, do hereby certify that a copy of the March 21, 2011, Board of Adjustments and Appeals Board Agenda was posted on the City Hall bulletin board, a place convenient and readily accessible to the general public at all times, and to the City's website, www.huntsvilletx.gov, in compliance with Chapter 551, Texas Government Code. DATE OF POSTING: TIME OF POSTING: am/pm TAKEN DOWN: Kristin Edwards, Deputy City Secretary Huntsville Beautification Advisory Committee Jacob Donellan Helen Belcher `► Katie Newman Deborah Gilbert � r Hazel Wyatt Conrad Liles Corey Lazar Huntsville Beautification Advisory Committee — Agenda Wednesday, March 23, 2011, 4:OOPM Huntsville City Hall - Conference Room, 1212 Ave. M, Huntsville, TX Persons with disabilities who plan to attend this meeting and who may need auxiliary aids or services are requested to contact Penny Joiner at 936 - 294 -5708 two working days prior to the meeting so that appropriate arrangements can be made. 1. Call to Order 2. Public Comments 3. Discussion or Action Items a. Presentation, discussion and/or possible action on the minutes from January 4, 2011, January 19, 2011, February 2, 2011, and February 16, 2011. b. Presentation, discussion and /or possible action on the 2011 Beautification Golf Tournament wrap up. c. Presentation, discussion and/or possible action on an update from the Community Services Department. 4. Adjournment CERTIFICATION by the undersigned below certifies that a copy of the Beautification Advisory Committee agenda for March 23, 2011, was posted on the City Hall bulletin board, a place convenient and readily accessible to the general public at all times, in compliance with apter 551, Texas Governm t Co e. Date of Posting: ) �% )( l n Time of Posting: �C Taken Down: CITY OF HUNTSVILLE, TEXAS Eric Johnston, Chairman David Anderson ` Bill Knotts Rowe Creager, Vice Chairman a Beth Newton Leroy Hilton Marilyn Soffar PLANNING & ZONING COMMISSION AGENDA MARCH 24, 2011 at 5:30PM COUNCIL CHAMBERS HUNTSVILLE CITY HALL, 1212 AVENUE M Persons with disabilities who plan to attend this meeting and who may need auxiliary aids or services are requested to contact the Planning Division, at 936 - 2945782 two working days prior to the meeting so that appropriate arrangements can be made. REGULAR SESSION f5:30PM1 1. CALL TO ORDER 2. PLEDGE OF ALLEGIANCE a. U.S. Flag b. Texas Flag - Honor the Texas Flag, I pledge allegiance to thee, Texas, one state under God, one and indivisible. 3. INVOCATION 4. PUBLIC HEARING on proposed changes to the Development Code, more specifically to: a. Chapter 4, Development Districts, Section 404 Mobile and Manufactured Homes to prohibit future placement of Mobile Homes constructed before June 15, 1976, granting legal non- conforming status to all Mobile Homes legally in place, and adding skirting requirements; and, Chapter 15, Definitions, for definitions relating to the above amendments. b. Adding an ordinance for Planned Development Districts allowing for additional development options and associated standards. 5. CONSIDER the proposed changes to the Development Code, more specifically to: a. Chapter 4, Development Districts, Section 404 Mobile and Manufactured Homes to prohibit future placement of Mobile Homes constructed before June 15, 1976, granting legal non- conforming status to all Mobile Homes legally in place, and adding skirting requirements; and, Chapter 15, Definitions, for definitions relating to the above amendments. b. Adding an ordinance for Planned Development Districts allowing for additional development options and associated standards. 6. CONSIDER the minutes of March 3, 2011. 7. ITEMS OF COMMUNITY INTEREST Hear announcements concerning items of community interest from the Commission and City Staff for which no action will be discussed or taken. 8. PUBLIC COMMENTS 9. ADJOURNMENT H, during the course of the meeting and discussion of any items covered by this notice, Me Planning and Zoning Commission determines that a Closed or Executive session of Me Commission is required, Man such dosed meeting will be held as audiorixed by Taxes Government Code, Chapter 551, sections: 551.071 - consultation with counsel on legal matters: 551.072 - deliberation regarding purcheae, exchange, lease or value of real property: 551.073 - deiiberetion regarding a prospective gilt; 551.074 - personnel matters regarding Me appourtmerK smploymeM, evaluation, reessignmen4 duties, discipline, of dismissal of a public offlow or employee: 551.078 - implementation of security personnel or devices: 551.087 - deliberation regarding economic development negotiation: arKVor other matters as authorized under the Tex" Government Code. H a Closed or Executive session is hold in accordance with Me Texas Government Code as set out above, the Planning and Zoning Commission will reconvene in Open session in order to take action, it necessary, on that items addressed during Executive Session. CERTIFICATE I, Kristin Edwards, Deputy City Secretary, do hereby certify that a copy of the March 24, 2011 Planning & Zoning Commission Agenda was posted on the City Hall bulletin board, a place convenient and readily accessible to the general public at all times, in compliance with Chapter 551, Texas DATE OF Code. .�// /�' DATE OF POSTING: / v - TIME OF POSTNNr, ` a/ /!l Lt- . v.:...:.. �,,..._..,_ .,__......�. �_ TAKEN DOWN: - 6 1. b .1DCt, CITY OF HUNTSVILLE, TEXAS Dan Phillips, Chairman Matt Hannes, Vice - Chairman John Cromer, Alternate A Nate Grigsby, Position 1 c4dh Bo bby Crowson, Alternate B Joe E. Kirk, Position 3 1*1 Christina Felder, Position 4 ZONING BOARD OF ADJUSTMENT AGENDA FRIDAY, MARCH 25,2011,12:00 NOON CONFERENCE ROOM HUNTSVILLE CITY HALL, 1212 AVENUE M Persons with disabilities who plan to attend this meeting and who may need auxiliary aids or services are requested to contact the Planning Division, at 936 -294 -5782 two working days prior to the meeting so that appropriate arrangements can be made. REGULAR SESSION f12:00PM1 1. CALL TO ORDER 2. ROLL CALL and selection of Alternate(s) if needed. 3. PUBLIC HEARING for the request by Victor Garza, applicant/property owner, to alter a non- conforming structure, Section 208 Nonconforming Use Permits in the City — Zoning, Huntsville Development Code, subject property located at 636 University Avenue, Huntsville, TX. 4. CONSIDER the request by Victor Garza, applicant/property owner, to alter a non - conforming structure, Section 208 Nonconforming Use Permits in the City — Zoning, Huntsville Development Code, subject property located at 636 University Avenue, Huntsville, TX. 5. CONSIDER the minutes of February 25, 2011. 6. REVIEW changes to the Huntsville Development Code regarding the section(s) pertaining to the Zoning Board of Adjustments. 7. ADJOURNMENT N, during the course of the meeting and discussion of any items covered by this notice, the Zoning Board of Adjustment determines that a Closed or Executive session of the Commission is required, then such closed meeting will be held as authorized by Texas Government Code, Chapter 551, Sections: 551.071 - consultation with counsel on legal matters; 551.072 - deliberation regarding purchase, exchange, lease or value of real property; 551.073 - deliberation regarding a prospective gift; 551.074 - personnel matters regarding the appointment, employment evaluation, reassignment' duties, discipline, or dismissal of a public officer or employee; 551.076 - implementation of security personnel or devices; 551.087 - deliberation regarding economic development negotiation; and/or other matters as authorized under the Texas Government Code. H a Closed or Executive session is held in accordance with the Texas Government Code as set out above, the Zoning Board of Adjustment will reconvene in Open Session in order to take action, if necessary, on the items addressed during Executive Session. CERTIFICATE I, Kristin Edwards, Deputy City Secretary, do hereby certify that a copy of the March 25, 2011 Zoning Board of Adjustment Agenda was posted on the City Hall bulletin board, a place convenient and readily accessible to the general public at all times, in compliance with Chapter 551, Texas Government Code. „ DATE OF POSTING: TIME OF POSTING: 17 DATE REMOVED: �� ?2J V �� Kristin Edwards, Deputy City Secretary CITY OF HUNTSVILLE, TEXAS Charles Forbus, Chairman Lanny D. Ray Dick Lindeman David DeShaw Dalene Zander N Karen Fletcher HOTEL OCCUPANCY TAX BOARD MEETING AGENDA MARCH 30, 2011 — 12:OOPM (NOON) COUNCIL CHAMBERS HUNTSVILLE CITY HALL, 1212 AVENUE M Persons with disabilities who plan to attend this meeting and who may need auxiliary aids or services are requested to contact Lee Woodward, City Secretary, at 936.291.5403, two working days prior to the meeting so appropriate arrangements can be made. CALL TO ORDER II. CITIZEN INPUT III. DISCUSSIOWACTION The Board will meet to discuss, hear presentations and/or reports and potentially take action on the following items: 1. Selection of new Chairperson 2. Review current FY status (collections, expenditures, projections) 3. Preliminary budget outlook for FY 2011 -12 4. Discuss early returns from Festival Inspiracion 5. Review of rodeo plans and usage of HOT funds 6. Report from Kimm Thomas, Director of Tourism and Cultural Arts, on status and activities 7. City Manager assessment of discussions with hoteliers IV. ADJOURNMENT CERTIFICATE I, Lee Woodward, City Secretary, do hereby certify that a copy of the March 30, 2011, Hotel ftcupancy Tax Board Meeting Agenda was posted on the City Hall bulletin board, a place conv77pp dily acces ibl to the ge a public at all times, in compliance wit Chapter 551, Texas Government Code. DATE OF POSTING: Pd ( / TIME OF POSTING: l a pm TAKEN DOWN: _ 1 W-ADM