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Monthly Posted Agendas - December 2015 CITY OF HUNTSVILLE, TEXAS Mac Woodward,Mayor Keith D.Olson,Mayor Pro Tem,Position 4 ` Joe Emmett,Ward 1 Andy Brauninger,Position 1 At-Large . a Tish Humphrey,Ward 2 Lydia Montgomery,Position 2 At-Large Ronald Allen,Ward 3 Don H.Johnson,Position 3 At-Large Joe Rodriquez,Ward 4 HUNTSVILLE CITY COUNCIL AGENDA TUESDAY, DECEMBER 1, 2015—6:00 P.M. REGULAR SESSION CITY COUNCIL CHAMBERS AND LARGE CONFERENCE ROOM HUNTSVILLE CITY HALL, 1212 AVENUE M, HUNTSVILLE, TEXAS, 77340 Persons with disabilities who plan to attend this meeting and who may need auxiliary aids or services are requested to contact the City Secretary's office (936.291.5403),two working days prior to the meeting for appropriate arrangements. MAIN SESSION[6:00 P.M.] 1. CALL TO ORDER 2. INVOCATION AND PLEDGES U.S.Flag Texas Flag: Honor the Texas Flag. /pledge allegiance to thee, Texas, one state, under God, one, and indivisible. 3. CONSENT AGENDA Public Comments will be called for by the presiding officer before action is taken on these items. (Approval of Consent Agenda authorizes the City Manager to implement each item in accordance with staff recommendations.An item may be removed from the Consent Agenda and added to the Statutory Agenda for full discussion by request of a member of Council.) a. Approve the minutes of the City Council meeting held on November 17,2015. [Lee Woodward, City Secretary] b. Authorize the City Manager to approve a request from the Walker County Historical Commission to place a Historical Marker in Oakwood Cemetery for the Huntsville Yellow Fever Epidemic of 1867. [Matt Benoit,City Manager] 4. STATUTORY AGENDA a. Presentation,public comment, discussion, and possible action to adopt Resolution 2016-09, authorizing the City Manager to award the construction contract for Avenue M and Normal Park Drive Waterline Replacement Project Construction (Nos. 14-11-06& 14-11-07), and adopt Ordinance 2016-05 for the associated budget amendment, second reading. [Y. S. Ram Ramachandra,City Engineer] b. FIRST READING-Presentation,public comment, discussion, and possible action to adopt Ordinance 2016-18, amending the City of Huntsville Code of Ordinances, Chapter 14 "Business Regulations" by amending Article II "Food and Food Service Establishments,"first reading. [Mike Roempke, Building Official] 5. MAYOR/CITY COUNCIL/CITY MANAGER AND CITY ATTORNEY REPORT a. Presentation, public comment, discussion, and possible action on nominations for the City Council 2016 representative and alternate to the General Assembly and Board of Directors of the Houston-Galveston Area Council (H-GAC). [Mayor Woodward] b. Presentation, public comment, discussion, and possible action to re-appoint Tom Fordyce to the City of Huntsville, Texas Veterans Affairs Advisory Board. [Mayor Woodward] 6. REQUESTS FOR CITIZEN PARTICIPATION An opportunity for citizens to be heard on any topic and for the City Council to participate in the discussion. No action will be taken. a. Presentation, public comment, and discussion on a Citizen Participation Request from Jerry Edgin to discuss McDonald Creek and the ditch in front of his home. 7. MEDIA INQUIRIES RELATED TO MATTERS ON THE AGENDA 8. ITEMS OF COMMUNITY INTEREST (Hear announcements concerning items of community interest from the Mayor, Councilmembers, and City staff for which no action will be discussed or taken.) 9. EXECUTIVE SESSION a. City Council will convene in closed session as authorized by Texas Government Code Chapter 551, Section 551.071 legal advice on the claim by fd2S. [Leonard V. Schneider,City Attorney] 10. RECONVENE Take action, if necessary, on items addressed during Executive Session. 11. ADJOURNMENT • 'If,during the course of the meeting and discussion of any items covered by this notice,City Council determines that a Closed or Executive session of the Council is required,then such closed meeting will be held as authorized by Texas Government Code,Chapter 551,Sections:551.071—consultation with counsel on legal matters;551.072—deliberation regarding purchase,exchange,lease or value of real property; 551.073—deliberation regarding a prospective gift; 551.074— personnel matters regarding the appointment, employment, evaluation, reassignment, duties, discipline, or dismissal of a public officer or employee; 551.076 — implementation of security personnel or devices; 551.087 —deliberation regarding economic development negotiation; and/or other matters as authorized under the Texas Government Code. If a Closed or Executive session is held in accordance with the Texas Government Code as set out above,the City Council will reconvene in Open Session in order to take action,if necessary,on the items addressed during Executive Session. CERTIFICATE I,Lee Woodward,City Secretary,do hereby certify that a copy of the December 1,2015 City ncil Agenda was posted on the City Hall bulletin board,a place convenient and readily accessible to the general public at all times,and to th ty's website,www.hu ov,in compliance with Chapter 551,Texas qovemffrnt Code. DATE OF POSTING: TIME OF POSTING: 114 a m Lee ward,Ci a TAKEN DOWN: I I I I i i I i I I I I i it i i I I I CITY OF HUNTSVILLE, TEXAS Mac Woodward,Mayor Keith D.Olson,Mayor Pro Tem,Position 4 Joe Emmett,Ward 1 Andy Brauninger,Position 1 At-Large Gh°t Tish Humphrey,Ward 2 Lydia Montgomery,Position 2 At-Large Ronald Allen,Ward 3 { Don H.Johnson,Position 3 At-Large Joe Rodriquez,Ward 4 HUNTSVILLE CITY COUNCIL AGENDA TUESDAY, DECEMBER 1, 2015—6:00 P.M. REGULAR SESSION CITY COUNCIL CHAMBERS AND LARGE CONFERENCE ROOM HUNTSVILLE CITY HALL, 1212 AVENUE M, HUNTSVILLE, TEXAS, 77340 Persons with disabilities who plan to attend this meeting and who may need auxiliary aids or services are requested to contact the City Secretary's office (936.291.5403), two working days prior to the meeting for appropriate arrangements. MAIN SESSION[6:00 P.M.] 1. CALL TO ORDER 2. INVOCATION AND PLEDGES U.S.Flag i Texas Flag: Honor the Texas Flag. /pledge allegiance to thee, Texas, one state, under God, one, and indivisible. f 3. CONSENT AGENDA Public Comments will be called for by the presiding officer before action is taken on these items. (Approval of Consent Agenda authorizes the City Manager to implement each item in accordance with staff recommendations.An item may be removed from the Consent Agenda and added to the Statutory Agenda for full discussion by request of a member of Council.) a. Approve the minutes of the City Council meeting held on November 17,2015. [Lee Woodward,City Secretary] b. Authorize the City Manager to approve a request from the Walker County Historical Commission to place a Historical Marker in Oakwood Cemetery for the Huntsville Yellow Fever Epidemic of 1867. [Matt Benoit, City Manager] 4. STATUTORY AGENDA a. Presentation,public comment, discussion, and possible action to adopt Resolution 2016-09, authorizing the City Manager to award the construction contract for Avenue M and Normal Park Drive Waterline Replacement Project Construction (Nos. 14-11-06& 14-11-07), and adopt Ordinance 2016-05 for the associated budget amendment, second reading. [Y. S. Ram Ramachandra, City Engineer] b. FIRST READING-Presentation,public comment, discussion, and possible action to adopt Ordinance 2016-18, amending j the City of Huntsville Code of Ordinances, Chapter 14 "Business Regulations" by amending Article II "Food and Food i Service Establishments,"first reading. [Mike Roempke, Building Official] I 5. MAYOR/CITY COUNCIL/CITY MANAGER AND CITY ATTORNEY REPORT a. Presentation, public comment, discussion, and possible action on nominations for the City Council 2016 representative and alternate to the General Assembly and Board of Directors of the Houston-Galveston Area Council (H-GAC). [Mayor Woodward] b. Presentation, public comment, discussion, and possible action to re-appoint Tom Fordyce to the City of Huntsville, Texas Veterans Affairs Advisory Board. [Mayor Woodward] 6. REQUESTS FOR CITIZEN PARTICIPATION An opportunity for citizens to be heard on any topic and for the City Council to participate in the discussion. No action will be taken. a. Presentation, public comment, and discussion on a Citizen Participation Request from Jerry Edgin to discuss McDonald Creek and the ditch in front of his home. 7. MEDIA INQUIRIES RELATED TO MATTERS ON THE AGENDA 8. ITEMS OF COMMUNITY INTEREST (Hear announcements concerning items of community interest from the Mayor, Councilmembers, and City staff for which no action will be discussed or taken.) 9. EXECUTIVE SESSION a. City Council will convene in closed session as authorized by Texas Government Code Chapter 551, Section 551.071 legal advice on the claim by fd2S. [Leonard V.Schneider, City Attorney] 10. RECONVENE Take action, if necessary, on items addressed during Executive Session. i I r 11. ADJOURNMENT *If,during the course of the meeting and discussion of any items covered by this notice,City Council determines that a Closed or Executive session of the Council is required,then such closed meeting will be held as authorized by Texas Government Code,Chapter 551,Sections:551.071—consultation with counsel on legal matters;551.072—deliberation regarding purchase,exchange,lease or value of real property; 551.073—deliberation regarding a prospective gift; 551.074— personnel matters regarding the appointment, employment, evaluation, reassignment, duties, discipline, or dismissal of a public officer or employee; 551.076— implementation of security personnel or devices; 551.087 —deliberation regarding economic development negotiation; and/or other matters as authorized under the Texas Government Code. If a Closed or Executive session is held in accordance with the Texas Government Code as set out above,the City Council will reconvene in Open Session in order to take action,if necessary,on the items addressed during Executive Session. CERTIFICATE I,Lee Woodward,City Secretary,do hereby certify that a copy of the December 1,2015 Ci Council Agenda was posted on the City Hall bulletin board,a place convenient and readily accessible to the general public at all times,and to a City's webs! ,www.huntsvilletx.gov,in compliance with Chapter 551,Texas GPpvernmtnt Code. DATE OF POSTING: ! TIME OF POSTING: ' _ a pm ? / TAKEN DOWN: � Le W dward, Secretary ��" / i CITY OF HUNTSVILLE, TEXAS Mayor Mac Woodward i i Cheryl Spencer Linda Patteson Todd Armstrong of Beverly Hansen Caroline Crimm ��g James Patton Rogers g � g Tom Ro George Russell Ex-Officio i i i i HISTORIC PRESERVATION COMMISSION i THURSDAY,DECEMBER 3,2015-1:30 PM Main Street Office 1203 University Avenue,Huntsville,Texas,77340 i i AGENDA i Item Action i I. Call the meeting to order II. Consider minutes of November 2015 meeting. III. Review updated letter to property owners. a. Discuss time frame for sending out letter. IV. Update of winter schedule-NO January meeting. V. Public comments VI. Adjourn the meeting. Persons with disabilities who plan to attend this meeting and who may need auxiliary aids or services are requested to contact Lindsay Lauher, Historic Preservation Officer, at(936) 291-5920 two working days prior to the meeting,so that appropriate arrangements can be made. Date of posting: 7j Time of posting: F Taken down: 1'02. 7 Po4Le dward,City Secretary i ISI i j CITY OF HUNTSVILLE, TEXAS Mayor Mac Woodward I Cheryl Spencer4W Linda Patteson Todd Armstrong Beverly Hansen Caroline Crimm James Patton Tom Rogers George Russell, Ex-Officio HISTORIC PRESERVATION COMMISSION i THURSDAY,DECEMBER 3,2015-1:30 PM Main Street Office ! 1203 University Avenue,Huntsville,Texas,77340 i AGENDA Item Action I. Call the meeting to order II. Consider minutes of November 2015 meeting. i III. Review updated letter to property owners. a. Discuss time frame for sending out letter. IV. Update of winter schedule-NO January meeting. V. Public comments VI. Adjourn the meeting. Persons with disabilities who plan to attend this meeting and who may need auxiliary aids or services are requested to contact Lindsay Lauher, Historic Preservation Officer,at(936) 291-5920 two working days prior to the meeting,so that appropriate arrangements can be made. i j Date of posting: 11130115- Time of posting: I0;O5 Taken dow7 Post : L Woodward,City Secretary i CITY OF HUNTSVILLE, TEXAS Mac Woodward,Mayor Don H.Johnson,At-Large Position 3,Chair Joe Rodriquez,Ward 4 Lydia Montgomery,At-Large Position 2 HUNTSVILLE CITY COUNCIL LONG RANGE PLANNING AD HOC COMMITTEE AGENDA FRIDAY, DECEMBER 4, 2015—8:30 A.M. CITY HALL LARGE CONFERENCE ROOM HUNTSVILLE CITY HALL, 1212 AVENUE M, HUNTSVILLE,TEXAS 77340 Persons with disabilities who plan to attend this meeting and who may need auxiliary aids or services are requested to contact Lee Woodward, City Secretary (936.291.5403), two working days prior to the meeting for appropriate arrangements. 1. CALL TO ORDER 2. DISCUSSION/CONSIDERATION The Committee will hear staff presentations, discuss, and may consider recommendations to the City Council on long range planning for the City. a. Approve minutes of last meeting b. New Business: L Facilities Needs Assessments—Public Safety Facilities c. Old Business: ii. Proposed Statue and Visitor Center expansion iii. IMS street assessment iv. Palm Street Water Plant study V. A.J.Brown Wastewater Treatment Plant study vi. Consider dates and times for future meetings 3. ADJOURNMENT CERTIFICATE I hereby certify that a copy of the December 4,2015, Long Range Planning Ad Hoc Committee Meeting Agenda was posted on the City Hall bulletin board, a place convenient and readily acc si le to the general public at all times, and to the City's website,www.huntsvilletx.gov,in compliance ith Ch pt r 651,Texas Government DATE OF POSTING: !) L TIME OF POSTING: l ee Woodward,City Se retary l / DATE TAKEN DOWN: r CITY OF HUNTSVILLE, TEXAS Mac Woodward, Mayor Don H.Johnson,At-Large Position 3,Chair Joe Rodriquez,Ward 4 Lydia Montgomery,At-Large Position 2 HUNTSVILLE CITY COUNCIL LONG RANGE PLANNING AD HOC COMMITTEE AGENDA FRIDAY, DECEMBER 4, 2015—8:30 A.M. CITY HALL LARGE CONFERENCE ROOM HUNTSVILLE CITY HALL, 1212 AVENUE M, HUNTSVILLE,TEXAS 77340 Persons with disabilities who plan to attend this meeting and who may need auxiliary aids or services are requested to contact Lee Woodward, City Secretary (936.291.5403), two working days prior to the meeting for appropriate arrangements. 1. CALL TO ORDER 2. DISCUSSION/CONSIDERATION The Committee will hear staff presentations, discuss, and may consider recommendations to the City Council on long range planning for the City. a. Approve minutes of last meeting F b. New Business: L Facilities Needs Assessments—Public Safety Facilities c. Old Business: ii. Proposed Statue and Visitor Center expansion iii. IMS street assessment iv. Palm Street Water Plant study V. A.J.Brown Wastewater Treatment Plant study A. Consider dates and times for future meetings 3. ADJOURNMENT I i i CERTIFICATE I hereby certify that a copy of the December 4,2016, Long Range Planning Ad Hoc Committee Meeting Agenda was posted on the City Hall bulletin board, a place convenient and readily acceq&We to the general public at all times, and to the City's website,www.huntsvilletx.gov,in complia ce ith Cha ter 551,Texas Government Code. DATE OF POSTING: TIME OF POSTING: _t I py Lee Woodward,City Secretary I �1 DATE TAKEN DOWN: �'���� CITY OF HUNTSVILLE, TEXAS Mac Woodward,Mayor Keith D.Olson,Position 4,Mayor Pro Tem I Joe Emmett,Ward 1 Andy Brauninger,Position 1 �� d Tish Humphrey,Ward 2 Lydia Montgomery,Position 2 Ronald Allen,Ward 3 Don H.Johnson,Position 3, Joe P.Rodriquez,Ward 4 NOTICE OF POSSIBLE QUORUM SATURDAY, DECEMBER 12, 2015-7 PM CITY HALL 1212 AVENUE M, HUNTSVILLE,TX, 77340 Persons with disabilities who plan to attend this meeting and who may need auxiliary aids or services are requested to contact the City Secretary's office (936.291.5403), two working days prior to the meeting for appropriate arrangements. CITY OF HUNTSVILLE CITY COUNCIL NOTICE OF POSSIBLE QUORUM City Hall will be open for election night returns. No deliberation or formal action will be taken by the City Council. CERTIFICATE I, Lee Woodward, City Secretary, do hereby certify that a copy of the December 12, 2015, Notice of Possible Quorum was posted on the City Hall bulletin board,a place convenient and readily accessible to the general public at all times, and to the City's website, www.huntsvilletx.gov, in compliance with Chapter 551, Texas Government Code. DATE OF POSTING: TIME OF POSTING: U�• ��//�. - rD TAKEN DOWN: Le oo ward,City Secretary CITY OF HUNTSVILLE, TEXAS Mac Woodward, Mayor Keith D.Olson,Position 4,Mayor Pro Tem IL°� Joe Emmett,Ward 1 Andy Brauninger,Position 1 �e Tish Humphrey,Ward 2 Lydia Montgomery,Position 2 Ronald Allen,Ward 3 Don H.Johnson,Position 31 Joe P.Rodriquez,Ward 4 NOTICE OF POSSIBLE QUORUM SATURDAY, DECEMBER 12, 2015—7 PM CITY HALL 1212 AVENUE M, HUNTSVILLE,TX, 77340 Persons with disabilities who plan to attend this meeting and who may need auxiliary aids or services are requested to contact the City Secretary's office (936.291.5403), two working days prior to the meeting for appropriate arrangements. CITY OF HUNTSVILLE CITY COUNCIL NOTICE OF POSSIBLE QUORUM City Hall will be open for election night returns. No deliberation or formal action will be taken by the City Council. CERTIFICATE I, Lee Woodward, City Secretary, do hereby certify that a copy of the December 12, 2015, Notice of Possible Quorum was posted on the City Hall bulletin board,a place convenient and readily accessible to the general public at all times, and to the City's website, www.huntsvilletx.gov, in compliance with Chapter 551, Texas Government Code. DATE OF POSTING: TIME OF POSTING-;5 C 1 TAKEN DOWN: f p�,,c F (� Le oodward,City Secretary CITY OF HUNTSVILLE, TEXAS Mac Woodward,Mayor Keith D.Olson,At-Large Position 4,Chair Andy Brauninger,At-Large Position 1 �,;���g, Don H.Johnson,At-Large Position 3 Joe Emmett,Ward 1 HUNTSVILLE CITY COUNCIL FINANCE COMMITTEE AGENDA TUESDAY, DECEMBER 15, 2015-8:30 A.M. CITY COUNCIL CONFERENCE ROOM HUNTSVILLE CITY HALL, 1212 AVENUE M, HUNTSVILLE, TEXAS 77340 Persons with disabilities who plan to attend this meeting and who may need auxiliary aids or services are requested to contact Lee Woodward, City Secretary (936.291.5403), two working days prior to the meeting for appropriate arrangements. 1. CALL TO ORDER 2. DISCUSSION/CONSIDERATION The Finance Committee will hear presentations,discuss and may consider recommendations to the City Council on the following items: a. Approve minutes b. Twin Oaks Landfill PO C. Policy guidance —City Manager authority for Salary & Benefit accounts Budget Amendments (Sec. VI,C,2,a.,of Fiscal&Budgetary Policies) d. Policy guidance-$50,000 and over purchase(Police Vehicle and Equipment—no individual purchase exceeding$50,000 but combined value of vehicle after equipment is added is over$50,000) 3. ADJOURNMENT CERTIFICATE I hereby certify that a copy of the December 15, 2015, Finance Committee Meeting Agenda was posted on the City Hall bulletin board, a place convenient and readily accessible to the eneral publi II times, and to the City's website,www.huntsvilletx.gov, in compliance with Chapter 551,T xas overn ent ode. DATE OF POSTING: 11 �_ TIME OF POSTING: ` , ai— Lee dward,City Secretary DATE TAKEN DOWN: (,' llu I i I CITY OF HUNTSVILLE, TEXAS Mac Woodward, Mayor Keith D.Olson,At-Large Position 4,Chair Andy Brauninger,At-Large Position 1 �«yOk Don H.Johnson,At-Large Position 3 Joe Emmett,Ward 1 HUNTSVILLE CITY COUNCIL FINANCE COMMITTEE AGENDA TUESDAY, DECEMBER 15,2015-8:30 A.M. CITY COUNCIL CONFERENCE ROOM HUNTSVILLE CITY HALL, 1212 AVENUE M, HUNTSVILLE,TEXAS 77340 Persons with disabilities who plan to attend this meeting and who may need auxiliary aids or services are requested to contact Lee Woodward, City Secretary (936.291.5403), two working days prior to the meeting for appropriate arrangements. 1. CALL TO ORDER 2. DISCUSSION/CONSIDERATION The Finance Committee will hear presentations,discuss and may consider recommendations to the City Council on the following items: a. Approve minutes b. Twin Oaks Landfill PO C. Policy guidance—City Manager authority for Salary & Benefit accounts Budget Amendments (Sec. VI,C,2,a.,of Fiscal&Budgetary Policies) d. Policy guidance-$50,000 and over purchase(Police Vehicle and Equipment—no individual purchase exceeding$50,000 but combined value of vehicle after equipment is added is over$50,000) 3. ADJOURNMENT CERTIFICATE I hereby certify that a copy of the December 15, 2015, Finance Committee Meetin Agenda was posted on the City Hall bulletin board, a place convenient and readily accessible to a general p ,114 at all times, and to the City's website,www.huntsvilletx.gov,in compliance with Cha77= GPtode. "^ � �1 ► I1��5 DATE OF POSTING: �^ TIME OF POSTING: `1 ,45 OL e oodward, ecre DATE TAKEN DOWN: 'r,)lb (1,5" CITY OF HUNTSVILLE, TEXAS Mac Woodward, Mayor Keith D.Olson,Mayor Pro Tem,Position 4 ` Joe Emmett,Ward 1 Andy Brauninger,Position 1 At-Larged Tish Humphrey,Ward 2 Lydia Montgomery,Position 2 At-Large Ronald Allen,Ward 3 Don H.Johnson, Position 3 At-Large 4Joe Rodriquez,Ward 4 IHUNTSVILLE CITY COUNCIL AGENDA TUESDAY, DECEMBER 15, 2015—6:00 P.M. REGULAR SESSION CITY COUNCIL CHAMBERS AND LARGE CONFERENCE ROOM HUNTSVILLE CITY HALL, 1212 AVENUE M, HUNTSVILLE,TEXAS, 77340 Persons with disabilities who plan to attend this meeting and who may need auxiliary aids or services are requested to contact the City Secretary's office (936.291.5403), two working days prior to the meeting for appropriate arrangements. MAIN SESSION[6:00 P.M.] 1. CALL TO ORDER 2. INVOCATION AND PLEDGES U.S.Flag Texas Flag: Honor the Texas Flag. 1 pledge allegiance to thee, Texas, one state, under God, one, and indivisible. 3. CONSENT AGENDA Public Comments will be called for by the presiding officer before action is taken on these items. (Approval of Consent Agenda authorizes the City Manager to implement each item in accordance with staff recommendations.An item may be removed from the Consent Agenda and added to the Statutory Agenda for full discussion by request of a member of Council.) a. Approve the minutes of the City Council meeting held on December 1,2015. [Lee Woodward, City Secretary] b. Adopt Resolution 2016-13 authorizing the City Manager to enter into an agreement with Goodwin-Lasiter-Strong for professional engineering services for 2015-2016 Waterline Replacement Projects. [Y. S. "Ram" Ramachandra, City Engineer] c. Consider approving tax sale bid for trust properties, Property IDs 26432, 25832, 25512, 26352, and 26270, as recommended by the Walker County Appraisal District.[Steve Ritter, Finance Director] d. Approve Resolution 2016-14 authorizing the City Manager to approve various unit cost purchase orders for Roll-Off Containers, Dumpsters and Dumpster Bottoms. [Carol Reed, Public Works Director] i 4. STATUTORY AGENDA a. Presentation, public comment, discussion, and possible action to adopt Resolution 2016-15 authorizing the City Manager to enter into an agreement with Terra Associates, Inc. for professional engineering services for River Oaks Drive ! Improvement Project. [Y.S."Ram" Ramachandra,City Engineer] b. Presentation,public comment, discussion, and possible action to adopt Resolution 2016-16 authorizing the City Manager to enter into an agreement with McClure & Browne Engineering/Surveying, Inc. for professional engineering services for Sewer Line Replacement (IH-45 to the Water's Edge Lift Station) Project-#16-10-05. [Y. S. "Ram" Ramachandra, City Engineer] c. Presentation, public comment, discussion, and possible action to adopt Resolution 2016-17 authorizing the City Manager to approve a contract with Gerber Life for Stop Loss insurance coverage and payment in the amount of$259,557. [Julie O'Connell, Human Resources Director] d. Presentation, public comment, discussion, and possible action to adopt Resolution 2016-18 authorizing the City Manager to enter into an agreement with RPS Klotz Associates for professional engineering services for West Fork Tanyard Creek Sanitary Sewer project-#16-10-03. [Y. S."Ram" Ramachandra, City Engineer] 5. MAYOR/CITY COUNCIL/CITY MANAGER AND CITY ATTORNEY REPORT a. Presentation,public comment, discussion, and possible action on a request by Councilmember Allen to modify the Retiree Health Insurance policy,dated September 17, 2015,to clarify eligibility for retiree health insurance for current retirees who are employed by an employer who provides access to health insurance. [Councilmember Allen] 6. REQUESTS FOR CITIZEN PARTICIPATION An opportunity for citizens to be heard on any topic and for the City Council to participate in the discussion. No action will be taken. No requests received by noon on December 8, 2015. 7. MEDIA INQUIRIES RELATED TO MATTERS ON THE AGENDA 8. ITEMS OF COMMUNITY INTEREST (Hear announcements concerning items of community interest from the Mayor, Councilmembers, and City staff for which no i action will be discussed or taken.) 9. EXECUTIVE SESSION a. City Council will convene in closed session as authorized by Texas Government Code Chapter 551, Section 551.071 legal advice on the following items: (i) Claim filed by George Russell against City regarding Town Creek; (ii) Jerry DeWitt claim against City regarding sidewalk construction; (iii) Log Cabin located at 1103 and 1105 University Avenue and Notice to Vacate. 10. RECONVENE Take action, if necessary, on items addressed during Executive Session. 11. ADJOURNMENT *If,during the course of the meeting and discussion of any items covered by this notice,City Council determines that a Closed or Executive session of the Council is required,then such closed meeting will be held as authorized by Texas Government Code,Chapter 551,Sections:551.071—consultation with counsel on legal matters;551.072—deliberation regarding purchase,exchange,lease or value of real property; 551.073—deliberation regarding a prospective gift; 551.074— personnel matters regarding the appointment, employment, evaluation, reassignment, duties, discipline, or dismissal of a public officer or employee; 551.076— implementation of security personnel or devices; 551.087 —deliberation regarding economic development negotiation; and/or other matters as authorized under the Texas Government Code. If a Closed or Executive session is held in accordance with the Texas Government Code as set out above,the City Council will reconvene in Open Session in order to take action,if necessary,on the items addressed during Executive Session. CERTIFICATE I,Lee Woodward,City Secretary,do hereby certify that a copy of the December 15,2015 ity Council Ag da s posted on t Hall bulletin board,a place convenient and readily accessible to the general public at all times,and o he City's weite, .huntsvill gov,in mpliance with Chapter 551,Texas G vernent Code. DATE OF POSTING: 1 TIME OF POSTING: am/� YO 11 arI �V f4e —o ward,Cito y TAKEN DOWN: 11 o of u Qr,C. to n We4%5ctay, Ncse-rnbir Wh �f p i i I I i I i i i CITY OF HUNTSVILLE, TEXAS Mac Woodward,Mayor ! Keith D.Olson,Mayor Pro Tem,Position 4 ` Joe Emmett,Ward 1 Andy Brauninger,Position 1 At-Large ��ck� Tish Humphrey,Ward 2 E Lydia Montgomery,Position 2 At-Large Ronald Allen,Ward 3 Don H.Johnson,Position 3 At-Large Joe Rodriquez,Ward 4 HUNTSVILLE CITY COUNCIL AGENDA TUESDAY, DECEMBER 15, 2015—6:00 P.M. REGULAR SESSION CITY COUNCIL CHAMBERS AND LARGE CONFERENCE ROOM HUNTSVILLE CITY HALL, 1212 AVENUE M, HUNTSVILLE,TEXAS, 77340 Persons with disabilities who plan to attend this meeting and who may need auxiliary aids or services are requested to contact the City Secretary's office (936.291.5403), two working days prior to the meeting for appropriate arrangements. MAIN SESSION[6:00 P.M.] 1. CALL TO ORDER 2. INVOCATION AND PLEDGES U.S.Flag Texas Flag: Honor the Texas Flag. 1 pledge allegiance to thee, Texas, one state, under God, one, and indivisible. 3. CONSENT AGENDA Public Comments will be called for by the presiding officer before action is taken on these items. (Approval of Consent Agenda authorizes the City Manager to implement each item in accordance with staff recommendations.An item may be removed from the Consent Agenda and added to the Statutory Agenda for full discussion by request of a member of Council.) a. Approve the minutes of the City Council meeting held on December 1, 2015. [Lee Woodward, City Secretary] b. Adopt Resolution 2016-13 authorizing the City Manager to enter into an agreement with Goodwin-Lasiter-Strong for professional engineering services for 2015-2016 Waterline Replacement Projects. [Y. S. "Ram" Ramachandra, City Engineer] c. Consider approving tax sale bid for trust properties, Property IDs 26432, 25832, 25512, 26352, and 26270, as recommended by the Walker County Appraisal District.[Steve Ritter, Finance Director] d. Approve Resolution 2016-14 authorizing.the City Manager to approve various unit cost purchase orders for Roll-Off Containers, Dumpsters and Dumpster Bottoms.[Carol Reed, Public Works Director] 4. STATUTORY AGENDA a. Presentation, public comment, discussion, and possible action to adopt Resolution 2016-15 authorizing the City Manager to enter into an agreement with Terra Associates, Inc. for professional engineering services for River Oaks Drive Improvement Project. [Y. S."Ram"Ramachandra, City Engineer] b. Presentation, public comment, discussion, and possible action to adopt Resolution 2016-16 authorizing the City Manager to enter into an agreement with McClure & Browne Engineering/Surveying, Inc. for professional engineering services for Sewer Line Replacement (IH-45 to the Water's Edge Lift Station) Project -#16-10-05. [Y. S. "Ram" Ramachandra, City Engineer] c. Presentation, public comment, discussion, and possible action to adopt Resolution 2016-17 authorizing the City Manager to approve a contract with Gerber Life for Stop Loss insurance coverage and payment in the amount of$259,557. [Julie O'Connell, Human Resources Director] d. Presentation, public comment, discussion, and possible action to adopt Resolution 2016-18 authorizing the City Manager to enter into an agreement with RPS Klotz Associates for professional engineering services for West Fork Tanyard Creek Sanitary Sewer project-#16-10-03. [Y. S."Ram"Ramachandra, City Engineer] 5. MAYOR/CITY COUNCIL/CITY MANAGER AND CITY ATTORNEY REPORT a. Presentation,public comment, discussion, and possible action on a request by Councilmember Allen to modify the Retiree Health Insurance policy,dated September 17, 2015,to clarify eligibility for retiree health insurance for current retirees who are employed by an employer who provides access to health insurance. [Councilmember Allen] 6. REQUESTS FOR CITIZEN PARTICIPATION An opportunity for citizens to be heard on any topic and for the City Council to participate in the discussion. No action will be taken. No requests received by noon on December 8,2015. 7. MEDIA INQUIRIES RELATED TO MATTERS ON THE AGENDA 8. ITEMS OF COMMUNITY INTEREST (Hear announcements concerning items of community interest from the Mayor, Councilmembers, and City staff for which no i action will be discussed or taken.) 9. EXECUTIVE SESSION a. City Council will convene in closed session as authorized by Texas Government Code Chapter 551, Section 551.071 legal advice on the following items: (i) Claim filed by George Russell against City regarding Town Creek; (ii) Jerry DeWitt claim against City regarding sidewalk construction; j (iii) Log Cabin located at 1103 and 1105 University Avenue and Notice to Vacate. 10. RECONVENE Take action, if necessary,on items addressed during Executive Session. 11. ADJOURNMENT 'If,during the course of the meeting and discussion of any items covered by this notice,City Council determines that a Closed or Executive session of the Council is required,then such closed meeting will be held as authorized by Texas Government Code,Chapter 551,Sections:551.071—consultation with counsel on legal matters;551.072—deliberation regarding purchase,exchange,lease or value of real property; 551.073—deliberation regarding a prospective j gift; 551.074— personnel matters regarding the appointment, employment, evaluation, reassignment, duties, discipline, or dismissal of a public officer or employee; 551.076 — implementation of security personnel or devices; 551.087—deliberation regarding economic development negotiation; and/or other matters as authorized under the Texas Government Code. If a Closed or Executive session is held in accordance with the Texas Government Code as set out above,the City Council will reconvene in Open Session in order to take action,if necessary,on the items addressed during Executive Session. CERTIFICATE I,Lee Woodward,City Secretary,do hereby certify that a copy of the December 15,2015 City Council Agenda as osted on the City Hall bulletin board,a place convenient and readily accessible to the general public at all times,and he City's website, A ntsvilletx.gov,in compliance with Chapter 551,Texas Gov mme Code. DATE OF POSTING: I TIME OF POSTING: amtm �T �J Woodward,City TAKEN DOWN: I E i i I I CITY OF HUNTSVILLE, TEXAS Eric Johnston, Chairman David Anderson,Vice-Chairman IL Bill Barry I Tommy Cummings .A . Debra Durda j Leroy Hilton S.O.Woods,Jr. i I I PLANNING COMMISSION AGENDA December 17, 2015 at 5:30 PM CITY HALL—COUNCIL CHAMBERS HUNTSVILLE CITY HALL, 1212 AVENUE M Persons with disabilities who plan to attend this meeting and who may need auxiliary aids or services are requested to contact the Planning Division,at 936-294-5782 two working days prior to the meeting so that appropriate arrangements can be made. i I i 1. CALL TO ORDER 2. PLEDGE OF ALLEGIANCE a. U.S.Flag j b. Texas Flag-Honor the Texas Flag, I pledge allegiance to thee, Texas,one state under God,one and indivisible. 3. INVOCATION 4. DISCUSS the planning issues to be addressed by the Commission in 2016. ` 5. CONSIDER the minutes of the November 5, 2015 joint workshop of the Planning Commission and City Council. 6. CONSIDER the minutes of the November 5, 2015 meeting. 7. PUBLIC COMMENTS 8. ITEMS OF COMMUNITY INTEREST Hear announcements concerning items of community interest from the Commission and City Staff for which no action will be discussed or taken. 9. ADJOURNMENT H,during the course of the meeting and discussion of any items covered by this notice,the Planning Commission determines that a Closed or Executive session of the Commission is required, then such closed meeting will be held as authorized by Texas Government Code, Chapter 551,Sections:551.071—consultation with counsel on legal matters;551.072—deliberation regarding purchase,exchange,lease or value of real property; 551.073 — deliberation regarding a prospective gift, 551.074— personnel matters regarding the appointment employment,evaluation,reassignment duties,discipline,or dismissal of a public officer or employee,551.076—implementation of security personnel or devices;551.087—deliberation regarding economic development negotiation;and/or other matters as authorized under the Texas Government Code. If a Closed or Executive session is held in accordance with the Texas Government Code as set out above,the Planning Commission will reconvene in Open Session in order to take action,if necessary,on the Items addressed during Executive Session. CERTIFICATE I, Lee Woodward,City Secreta doh eby certify that a copy of the Decemb r 1 015 Pla nionce�th ssion Agenda we posted on t City Hall bulletin board,a place convenien and r dily accessible to the general public at all es,in co pChapter 551,Te as Governme t Code. DATE OF POSTING: TIME OF POSTING: Lee Woodward,City Secretary TAKEN DOWN: I I i i Page 1 of 1 i CITY OF HUNTSVILLE, TEXAS Eric Johnston, Chairman David Anderson,Vice-Chairman Bill Barry Tommy Cummings �co Debra Durda Leroy Hilton S.O.Woods,Jr. PLANNING COMMISSION AGENDA December 17, 2015 at 5:30 PM CITY HALL-COUNCIL CHAMBERS i HUNTSVILLE CITY HALL, 1212 AVENUE M jPersons with disabilities who plan to attend this meeting and who may need auxiliary aids or services are requested to contact the Planning Division,at 936-294-5782 two working days prior to the meeting so that appropriate arrangements can be made. 1. CALL TO ORDER 2. PLEDGE OF ALLEGIANCE a. U.S.Flag b. Texas Flag-Honor the Texas Flag,I pledge allegiance to thee, Texas,one state under God,one and indivisible. 3. INVOCATION 4. DISCUSS the planning issues to be addressed by the Commission in 2016. 5. CONSIDER the minutes of the November 5, 2015 joint workshop of the Planning Commission and City Council. 6. CONSIDER the minutes of the November 5,2015 meeting. 7. PUBLIC COMMENTS 8. ITEMS OF COMMUNITY INTEREST Hear announcements concerning items of community interest from the Commission and City Staff for which no action will be discussed or taken. 9. ADJOURNMENT K during the course of the meeting and discussion of any items covered by this notice,the Planning Commission determines that a Closed or Executive session of the Commission is required, then such closed meeting will be held as authorized by Texas Government Code, Chapter 551,Sections:551.071—consultation with counsel on legal matters;551.072—deliberation regarding purchase,exchange,lease or value of real property; 551.073 — deliberation regarding a prospective gift; 551.074— personnel matters regarding the appointment employment evaluation,reassignment duties,discipline,or dismissal of a public officer or employee;551.076—implementation of security personnel or devices;551.087—deliberation regarding economic development negotiation;and/or other matters as authorized under the Texas Government Code. If a Closed or Executive session is held in accordance with the Texas Government Code as set out above,the Planning Commission will reconvene in Open Session in order to take action,H necessary,on the Items addressed during Executive Session. CERTIFICATE I,Lee Woodward,City Secretary,do hereby certify that a copy of the December 7,2 5 PlarAing C mmissio Agenda wa toed the City Hall bulletin board,a place convenien and adily accessible to the general public at m ,in co plianc with Ch pter 551,Te s Govern ent Code. DATE OF POSTING: TIME OF POSTING: Lee Woodward,City Secreta TAKEN DOWN: Page 1 of 1 CITY OF HUNTSVILLE, TEXAS Mac Woodward, Mayor Wayne Keen,Chair Richard Yawn Bill Butler Tom Fordyce Bill Gibson i Johnny Holland LTC Rob McCormick �`�ty ct • Stephen Bright Leta Reiner ep Ashley Taylor John McManners Robert Ferguson Mark Robinson Fernando Chavez CITY OF HUNTSVILLE,TEXAS VETERANS AFFAIRS ADVISORY BOARD AGENDA REGULAR SESSION (5:30PM) THURSDAY, DECEMBER 17,2015 CITY HALL LARGE CONFERENCE ROOM 1212 AVENUE M, HUNTSVILLE,TX 77340 Persons with disabilities who plan to attend this meeting and who may need auxiliary aids or services are requested to contact Lee Woodward,City Secretary,at 936.291.5403,two working days prior to the meeting so appropriate arrangements can be made. REGULAR SESSION[5:30PM] 1. CALL TO ORDER 2. PUBLIC COMMENT 3. DISCUSSION/ACTION The Board will meet to discuss, hear presentations and/or reports and potentially take action on the following items: a. Approve minutes of last meeting. ! b. Hear reports from committee members. c. Future items, projects,and proposals. d. Items of Community Interest(Hear announcements concerning items of community interest from the Board for which no action will be discussed or taken.) 4. ADJOURNMENT *If,during the course of the meeting and discussion of any items covered by this notice,the Board determines that a Closed or Executive session is j required,then such closed meeting will be held as authorized by Texas Government Code,Chapter 551,Sections. If a Closed or Executive session is held in accordance with the Texas Government Code as set out above,the Board will reconvene in Open Session in order to take action,if necessary, on the items addressed during Executive Session. j CERTIFICATE-I do hereby certify that a copy of the December 17,2015,City of Huntsville,Texas Veterans Affairs Advisory Board Agenda was posted on the City Hall bulletin board,a place convenient and readily accessible to the general public at es, and to the City's website,www.huntsvilletx.gov,in compliance with Chapter 551,Texas Government Code. DATE OF POSTING: I TIME OF POSTING: ( TAKEN DOWN: L oodward,City Secretary �a"�(S�1'Jr ! I i i I I i i i ill II I CITY OF HUNTSVILLE, TEXAS Mac Woodward, Mayor Wayne Keen,Chair Richard Yawn Bill Butler RrTom Fordyce Bill Gibson Johnny Holland LTC Rob McCormick ��o� Stephen Bright Leta Reiner Ashley Taylor John McManners Robert Ferguson Mark Robinson Fernando Chavez CITY OF HUNTSVILLE, TEXAS VETERANS AFFAIRS ADVISORY BOARD AGENDA REGULAR SESSION (5:30PM) THURSDAY, DECEMBER 17, 2015 CITY HALL LARGE CONFERENCE ROOM 1212 AVENUE M, HUNTSVILLE,TX 77340 Persons with disabilities who plan to attend this meeting and who may need auxiliary aids or services are requested to contact Lee Woodward,City Secretary,at 936.291.5403,two working days prior to the meeting so appropriate arrangements can be made. REGULAR SESSION[5:30PM] 1. CALL TO ORDER 2. PUBLIC COMMENT 3. DISCUSSION/ACTION The Board will meet to discuss, hear presentations and/or reports and potentially take action on the following items: a. Approve minutes of last meeting. b. Hear reports from committee members. c. Future items, projects,and proposals. d. Items of Community Interest(Hear announcements concerning items of community interest from the Board for which no action will be discussed or taken.) 4. ADJOURNMENT *If,during the course of the meeting and discussion of any items covered by this notice,the Board determines that a Closed or Executive session is required,then such closed meeting will be held as authorized by Texas Government Code,Chapter 551,Sections. If a Closed or Executive session is held in accordance with the Texas Government Code as set out above,the Board will reconvene in Open Session in order to take action,if necessary, on the items addressed during Executive Session. CERTIFICATE-I do hereby certify that a copy of the December 17,2015,City of Huntsville,Texas Veterans Affairs Advisory Board Agenda was posted on the City Hall bulletin board,a place convenient and readily accessible to the general public at all ti nd to the City's website,www.huntsvill1etx.gov,in compliance with Chapter 551,Texas Government Code. DATE OF POSTING: I �CJ h!5 TIME OF POSTING: TAKEN DOWN: 19-1t06 Le Voodward,City Secre a CITY OF HUNTSVILLE, TEXAS Mac Woodward, Mayor Don H.Johnson,At-Large Position 3,Chair 1 Joe Rodriquez,Ward 4 d Lydia Montgomery,At-Large Position 2 HUNTSVILLE CITY COUNCIL LONG RANGE PLANNING AD HOC COMMITTEE AGENDA FRIDAY, DECEMBER 18, 2015—8:30 A.M. CITY HALL LARGE CONFERENCE ROOM HUNTSVILLE CITY HALL, 1212 AVENUE M, HUNTSVILLE,TEXAS 77340 Persons with disabilities who plan to attend this meeting and who may need auxiliary aids or services are requested to contact Lee Woodward, City Secretary (936.291.5403), two working days prior to the meeting for appropriate arrangements. 1. CALL TO ORDER 2. DISCUSSION/CONSIDERATION The Committee will hear staff presentations, discuss, and may consider recommendations to the City Council on long range planning for the City. a. Approve minutes of last meeting b. New Business: i. Facilities Needs Assessments—City Hall and Service Center c. Old Business: ii. Statue and Visitor Center expansion iii. IMS street assessment iv. Palm Street Water Plant study V. A.J.Brown Wastewater Treatment Plant study vi. Facilities Needs Assessment—Public Safety Facilities vii. Consider dates and times for future meetings 3. ADJOURNMENT CERTIFICATE I hereby certify that a copy of the December 18,2015,Long Range Planning Ad Hoc Committee Meeting agenda was posted on the City Hall bulletin board, a place convenient and readily acc le to the general public at all times, and to the City's website,www.huntsvilletx.gov,in co7Lee pte 55 ,Texas Government Code. DATE OF POSTING: }� ood ard,City Secretary TIME OF POSTING: ? DATE TAKEN DOWN: �'[lifts CITY OF HUNTSVILLE, TEXAS Mac Woodward, Mayor i Don H.Johnson,At-Large Position 3,Chair Joe Rodriquez,Ward 4 47 e6ft Lydia Montgomery,At-Large Position 2 HUNTSVILLE CITY COUNCIL LONG RANGE PLANNING AD HOC COMMITTEE AGENDA FRIDAY, DECEMBER 18, 2015—8:30 A.M. CITY HALL LARGE CONFERENCE ROOM HUNTSVILLE CITY HALL, 1212 AVENUE M, HUNTSVILLE, TEXAS 77340 Persons with disabilities who plan to attend this meeting and who may need auxiliary aids or services are requested to contact Lee Woodward, City Secretary (936.291.5403), two working days prior to the meeting for appropriate arrangements. 1. CALL TO ORDER 2. DISCUSSION/CONSIDERATION The Committee will hear staff presentations, discuss, and may consider recommendations to the City Council on long range planning for the City. a. Approve minutes of last meeting b. New Business: L Facilities Needs Assessments—City Hall and Service Center c. Old Business: ii. Statue and Visitor Center expansion iii. IMS street assessment iv. Palm Street Water Plant study V. A.J.Brown Wastewater Treatment Plant study A. Facilities Needs Assessment—Public Safety Facilities vii. Consider dates and times for future meetings 3. ADJOURNMENT CERTIFICATE I hereby certify that a copy of the December 18,2015,Long Range Planning Ad Hoc Committee Meeting agenda was posted on the City Hall bulletin board,a place convenient and readily acces to the general public a es, and to the City's website,www.huntsvilletx.gov,in compliance w' h Chapter 51, exas Government Co e. DATE OF POSTING: 1 165, 1.,LAt) Wood , qty Secretary TIME OF POSTING: � +�© DATE TAKEN DOWN: CITY OF HUNTSVILLE, TEXAS Mac Woodward, Mayor Keith D.Olson,Mayor Pro Tem,Position 4 Joe Emmett,Ward 1 Andy Brauninger,Position 1 At-Large ydt Tish Humphrey,Ward 2 Lydia Montgomery,Position 2 At-Large Ronald Allen,Ward 3 Don H.Johnson,Position 3 At-Large Joe Rodriquez,Ward 4 HUNTSVILLE CITY COUNCIL AGENDA SUNDAY, DECEMBER 20, 2015—2:00 P.M. SPECIAL SESSION COUNCIL CHAMBERS AND LARGE CONFERENCE ROOM HUNTSVILLE CITY HALL, 1212 AVENUE M, HUNTSVILLE,TEXAS, 77340 Persons with disabilities who plan to attend this meeting and who may need auxiliary aids or services are requested to contact the City Secretary's office (936.291.5403), two working days prior to the meeting for appropriate arrangements. MAIN SESSION 12:00 P.M.] 1. CALL TO ORDER 2. INVOCATION AND PLEDGES U.S.Flag Texas Flag: Honor the Texas Flag. I pledge allegiance to thee, Texas, one state, under God, one, and indivisible. 3. ELECTION MATTERS a. Presentation,public comment, discussion, and possible action to canvass the returns of the Mayoral Runoff Election held on the 12th day of December 2015, for the purpose of electing a Mayor At-Large; roll-call vote. [Lee Woodward, City Secretary] b. Administer the Oath of Office to the newly-elected Mayor. 4. MEDIA INQUIRIES RELATED TO MATTERS ON THE AGENDA 5. ITEMS OF COMMUNITY INTEREST (Hear announcements concerning items of community interest from the Mayor, Councilmembers, and City staff for which no action will be discussed or taken.) 6. ADJOURNMENT *If,during the course of the meeting and discussion of any items covered by this notice,City Council determines that a Closed or Executive session of the Council is required,then such closed meeting will be held as authorized by Texas Government Code,Chapter 551,Sections:551.071—consultation with counsel on legal matters;551.072—deliberation regarding purchase,exchange,lease or value of real property; 551.073—deliberation regarding a prospective gift; 551.074— personnel matters regarding the appointment, employment, evaluation, reassignment, duties, discipline, or dismissal of a public officer or employee; 551.076— implementation of security personnel or devices; 551.087 —deliberation regarding economic development negotiation; and/or other matters as authorized under the Texas Government Code. If a Closed or Executive session is held in accordance with the Texas Government Code as set out above,the City Council will reconvene in Open Session in order to take action,if necessary,on the items addressed during Executive Session. CERTIFICATE I,Lee Woodward,City Secretary,do hereby certify that a copy of the December 20,2015 City Council Agenda was oste n the City Hall bulletin board,a place convenient and readily accessible to the general public at all times,and to th ity's website,www. untsvil tx.gov,in com liance with Chapter 551,Texas Go e))mm nt Code. DATE OF POSTING: l ' TIME OF POSTING: ar pm TAKEN DOWN: Le o ar ,City CITY OF HUNTSVILLE, TEXAS Mac Woodward, Mayor Keith D.Olson,Mayor Pro Tem,Position 4 ` Joe Emmett,Ward 1 Andy Brauninger,Position 1 At-LargeTish Humphrey,Ward 2 Lydia Montgomery,Position 2 At-Large Ronald Allen,Ward 3 Don H.Johnson,Position 3 At-Large Joe Rodriquez,Ward 4 HUNTSVILLE CITY COUNCIL AGENDA SUNDAY, DECEMBER 20, 2015—2:00 P.M. SPECIAL SESSION COUNCIL CHAMBERS AND LARGE CONFERENCE ROOM HUNTSVILLE CITY HALL, 1212 AVENUE M, HUNTSVILLE,TEXAS, 77340 Persons with disabilities who plan to attend this meeting and who may need auxiliary aids or services are requested to contact the City Secretary's office (936.291.5403),two working days prior to the meeting for appropriate arrangements. j MAIN SESSION[2:00 P.M.] i I 1. CALL TO ORDER 2. INVOCATION AND PLEDGES U.S.Flag Texas Flag. Honor the Texas Flag. I pledge allegiance to thee, Texas, one state, under God, one, and indivisible. 3. ELECTION MATTERS a. Presentation,public comment, discussion, and possible action to canvass the returns of the Mayoral Runoff Election held on the 12th day of December 2015, for the purpose of electing a Mayor At-Large; roll-call vote. [Lee Woodward, City Secretary] b. Administer the Oath of Office to the newly-elected Mayor. 4. MEDIA INQUIRIES RELATED TO MATTERS ON THE AGENDA 5. ITEMS OF COMMUNITY INTEREST (Hear announcements concerning items of community interest from the Mayor, Councilmembers, and City staff for which no action will be discussed or taken.) S. ADJOURNMENT *If,during the course of the meeting and discussion of any items covered by this notice,City Council determines that a Closed or Executive session of the Council is required,then such closed meeting will be held as authorized by Texas Government Code,Chapter 551,Sections:551.071—consultation with counsel on legal matters;551.072—deliberation regarding purchase,exchange,lease or value of real property; 551.073—deliberation regarding a prospective gift; 551.074 — personnel matters regarding the appointment, employment, evaluation, reassignment, duties, discipline, or dismissal of a public officer or employee; 551.076 — implementation of security personnel or devices; 551.087 —deliberation regarding economic development negotiation; and/or other matters as authorized under the Texas Government Code. If a Closed or Executive session is held in accordance with the Texas Government Code as set out above,the City Council will reconvene in Open Session in order to take action,if necessary,on the items addressed during Executive Session. CERTIFICATE I,Lee Woodward,City Secretary,do hereby certify that a copy of the December 20,2015 C' Council Ag as posted on the City Hall bulletin board,a place convenient and readily accessible to the general public at all times,and t th City's websi huntsvilletx.gov,in compliance with Chapter 551,Texas Go emme t Code. ! / DATE OF POSTING: TIME OF POSTING: am m Lee ood ard, ecr ry TAKEN DOWN: 1 CITY OF HUNTSVILLE, TEXAS Mac Woodward, Mayor Dalene Zender,Chair �d�� Dana Nicolay Ann Hodges �cz`r Ken Holland Scotty Cherryholmes HOTEL OCCUPANCY TAX BOARD MEETING AGENDA FRIDAY, DECEMBER 18, 2015-11:00 A.M. CITY HALL LARGE CONFERENCE ROOM HUNTSVILLE CITY HALL, 1212 AVENUE M Persons with disabilities who plan to attend this meeting and who may need auxiliary aids or services are requested to contact Lee Woodward, City Secretary, at 936.291.5403, two working days prior to the meeting so appropriate arrangements can be made. I. CALL TO ORDER II. CITIZEN INPUT j III. DISCUSSION/ACTION The Board will meet to discuss, hear presentations and/or reports and potentially take action on the following i items: a. Elect Chair and Vice-Chair (per Ordinance 2008-33, terms of one year, elected at "next regular meeting after July", last meeting was July 7,2015) b. Approve minutes of the last meeting c. Consider expansion to the Sam Houston Statute Visitor Center and associated funding implications d. Marketing overview e. 2014-15 Budget/event funding { f. Review of applications and updates on funded projects g. Current and Potential Uses of HOT Funds h. Review of current and proposed budgets i. Items of Community Interest(Hear announcements concerning items of community interest from the Board ! for which no action will be discussed or taken.) IV. ADJOURNMENT CERTIFICATE I, Lee Woodward, City Secretary, do hereby certify that a copy of the December 18,P,15, Hotel Occupancy Tax Board Meeting Agenda was posted on the City Hall bulletin board, a place convenient an re dily accessible to the general public at all times,in complia%e with Chapter 661,Texas Governme t C e. DATE OF POSTING: I I f 1 e Woodward,City Secretary TIME OF POSTING: a /pm TAKEN DOWN: ���St.I�I 57 CITY OF HUNTSVILLE, TEXAS Mac Woodward, Mayor Dalene Zender,Chair Dana Nicolay Ann Hodges �cvRsvir Ken Holland Scotty Cherryholmes HOTEL OCCUPANCY TAX BOARD MEETING AGENDA FRIDAY, DECEMBER 18, 2015-11:00 A.M. CITY HALL LARGE CONFERENCE ROOM HUNTSVILLE CITY HALL, 1212 AVENUE M Persons with disabilities who plan to attend this meeting and who may need auxiliary aids or services are requested to contact Lee Woodward, City Secretary, at 936.291.5403, two working days prior to the meeting so appropriate arrangements can be made. i I. CALL TO ORDER II. CITIZEN INPUT III. DISCUSSION/ACTION The Board will meet to discuss, hear presentations and/or reports and potentially take action on the following items: a. Elect Chair and Vice-Chair (per Ordinance 2008-33, terms of one year, elected at "next regular meeting after July", last meeting was July 7, 2015) b. Approve minutes of the last meeting c. Consider expansion to the Sam Houston Statute Visitor Center and associated funding implications d. Marketing overview e. 2014-15 Budget/event funding f. Review of applications and updates on funded projects g. Current and Potential Uses of HOT Funds h. Review of current and proposed budgets i. Items of Community Interest(Hear announcements conceming items of community interest from the Board for which no action will be discussed or taken.) IV. ADJOURNMENT CERTIFICATE I, Lee Woodward, City Secretary, do hereby certify that a copy of the December 18, 2015,Motel Occupancy Tax Board Meeting Agenda was posted on the City Hall bulletin board, a place conveni nt and rea ly ccessible to the general public at all times,in compliance with Chapter 551,Texas Government C e. DATE OF POSTING: 1 ��% L6— 0 J Lee oodward,City Secretary TIME OF POSTING: a /pm TAKEN DOWN: