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Monthly Posted Agendas - November 2015 i CITY OF HUNTSVILLE, TEXAS Mac Woodward, Mayor Keith D.Olson,At-Large Position 4,Chair Andy Brauninger,At-Large Position 1 d Don H.Johnson,At-Large Position 3 Joe Emmett,Ward 1 HUNTSVILLE CITY COUNCIL FINANCE COMMITTEE AGENDA MONDAY, NOVEMBER 2, 2015 -3:30 P.M. CITY COUNCIL CONFERENCE ROOM HUNTSVILLE CITY HALL, 1212 AVENUE M, HUNTSVILLE,TEXAS 77340 Persons with disabilities who plan to attend this meeting and who may need auxiliary aids or services are requested to contact Lee Woodward, City Secretary (936.291.5403), two working days prior to the meeting for appropriate arrangements. 1. CALL TO ORDER 2. DISCUSSION/CONSIDERATION The Finance Committee will hear presentations,discuss and may consider recommendations to the City Council on the following items: a. Approve minutes of 9/22/2015 meeting b. Discussion of parking meters C. Discussion and presentation on Assigned Unallocated Reserve(GASB-54)schedule d. Budget Amendments 3. ADJOURNMENT CERTIFICATE I hereby certify that a copy of the November 2, 2015, Finance Committee Meeting Agenda was posted on the City Hall bulletin board, a place convenient and readily accessible to the general public at all times, and to the City's website,www.huntsvilletK.gov,iin compliance with Chapter 551,Texas Government Cod DATE OF POSTING: TIME OF POSTING: ND Lee odward, DATE TAKEN DOWN: C�I3I��5 CITY OF HUNTSVILLE, TEXAS Mac Woodward, Mayor Keith D.Olson,At-Large Position 4,Chair Andy Brauninger,At-Large Position 1 Don H.Johnson,At-Large Position 3 Joe Emmett,Ward 1 HUNTSVILLE CITY COUNCIL FINANCE COMMITTEE AGENDA MONDAY, NOVEMBER 2, 2015 -3:30 P.M. CITY COUNCIL CONFERENCE ROOM HUNTSVILLE CITY HALL, 1212 AVENUE M, HUNTSVILLE,TEXAS 77340 Persons with disabilities who plan to attend this meeting and who may need auxiliary aids or services are requested to contact Lee Woodward, City Secretary (936.291.5403), two working days prior to the meeting for appropriate arrangements. 1. CALL TO ORDER 2. DISCUSSION/CONSIDERATION The Finance Committee will hear presentations,discuss and may consider recommendations to the City Council on the following items: a. Approve minutes of 9/22/2015 meeting b. Discussion of parking meters C. Discussion and presentation on Assigned Unallocated Reserve(GASB-54)schedule d. Budget Amendments 3. ADJOURNMENT CERTIFICATE I hereby certify that a copy of the November 2, 2015, Finance Committee Meeting Agenda was posted on the City Hall bulletin board, a place convenient and readily accessible to the general public at all times, and to the City's website,www.huntsvilletx.gov,in compliance with Chapter 551,Texas Government Code. DATE OF POSTING: TIME OF POSTING: /�//5 Lee oo w , ecreta DATE TAKEN DOWN: 1 CITY OF HUNTSVILLE, TEXAS Mac Woodward, Mayor Wayne Keen,ChairRV Richard Yawn Bill Butler 4 Tom Fordyce Uty Bill Gibson k Johnny Holland LTC Rob McCormick Stephen Bright Leta Reiner Ashley Taylor John McManners CITY OF HUNTSVILLE,TEXAS VETERANS AFFAIRS ADVISORY BOARD AGENDA REGULAR SESSION (5:30PM) THURSDAY, NOVEMBER 19, 2015 CITY HALL LARGE CONFERENCE ROOM 1212 AVENUE M, HUNTSVILLE,TX 77340 Persons with disabilities who plan to attend this meeting and who may need auxiliary aids or services are requested to contact Lee Woodward,City Secretary,at 936.291.5403,two working days prior to the meeting so appropriate arrangements can be made. REGULAR SESSION[6:30PM] 1. CALL TO ORDER 2. PUBLIC COMMENT 3. DISCUSSION/ACTION The Board will meet to discuss, hear presentations and/or reports and potentially take action on the following items: a. Approve minutes of last meeting. b. Hear reports from committee members. c. Future items, projects, and proposals. d. Items of Community Interest(Hear announcements concerning items of community interest from the Board for which no action will be discussed or taken.) 4. ADJOURNMENT 'If,during the course of the meeting and discussion of any items covered by this notice,the Board determines that a Closed or Executive session is required,then such closed meeting will be held as authorized by Texas Government Code,Chapter 551,Sections. If a Closed or Executive session is held in accordance with the Texas Government Code as set out above,the Board will reconvene in Open Session in order to take action,if necessary, on the items addressed during Executive Session. CERTIFICATE-I do hereby certify that a copy of the November 19,2015,City of Huntsville,Texas Veterans Affairs Advisory Board Agenda was posted on the City Hall bulletin board,a place convenient and readily accessible to the general public at all times,and to the City's website,www.huntsvilletx.gov in compliance with Chapter 551,Texas Government Code. DATE OF POSTING: ---------- TIME --TIME OF POSTING: D iD c�Y� TAKEN DOWN: it-3-IT Lee odward,City Secretary un qtt f 4-D 11 112,h,5 CITY OF HUNTSVILLE, TEXAS Mac Woodward, Mayor Wayne Keen,Chair Richard Yawn Bill Butlerkor Tom Fordyce Bill Gibson I#q . of ' Johnny Holland LTC Rob McCormick Stephen Bright Leta Reiner Ashley Taylor John McManners CITY OF HUNTSVILLE, TEXAS VETERANS AFFAIRS ADVISORY BOARD AGENDA REGULAR SESSION (5:30PM) THURSDAY, NOVEMBER 19,2015 CITY HALL LARGE CONFERENCE ROOM 1212 AVENUE M, HUNTSVILLE,TX 77340 Persons with disabilities who plan to attend this meeting and who may need auxiliary aids or services are requested to contact Lee Woodward,City Secretary,at 936.291.5403,two working days prior to the meeting so appropriate arrangements can be made. REGULAR SESSION[6:30PM] 1. CALL TO ORDER 2. PUBLIC COMMENT 3. DISCUSSION/ACTION The Board will meet to discuss, hear presentations and/or reports and potentially take action on the following items: a. Approve minutes of last meeting. b. Hear reports from committee members. c. Future items, projects, and proposals. d. Items of Community Interest(Hear announcements concerning items of community interest from the Board for which no action will be discussed or taken.) 4. ADJOURNMENT 'If,during the course of the meeting and discussion of any items covered by this notice,the Board determines that a Closed or Executive session is required,then such closed meeting will be held as authorized by Texas Government Code,Chapter 551,Sections. If a Closed or Executive session is held in accordance with the Texas Government Code as set out above,the Board will reconvene in Open Session in order to take action,if necessary, on the items addressed during Executive Session. CERTIFICATE-I do hereby certify that a copy of the November 19,2015,City of Huntsville,Texas Veterans Affairs Advisory Board Agenda was posted on the City Hall bulletin board,a place convenient and readily accessible to the general p t all times,and to the City's website,www.huntsvilletx.gov,in compliance with Chapter 551,Texas Government Code. DATE OF POSTING: TIME OF POSTING: I i � TAKEN DOWN: f3`�� Le oodward,Cl - P05k �a-M bld.ed Q UTA 116115 CITY OF HUNTSVILLE, TEXAS Mac Woodward,Mayor Keith D.Olson,Position 4,Mayor Pro Tem IL Joe Emmett,Ward 1 Andy Brauninger,Position 1 � Tish Humphrey,Ward 2 Lydia Montgomery,Position 2 Ronald Allen,Ward 3 Don H.Johnson,Position 3, Joe P.Rodriquez,Ward 4 NOTICE OF POSSIBLE QUORUM TUESDAY, NOVEMBER 3,2015—6 PM CITY HALL 1212 AVENUE M, HUNTSVILLE,TX, 77340 Persons with disabilities who plan to attend this meeting and who may need auxiliary aids or services are requested to contact the City Secretary's office (936.291.5403), two working days prior to the meeting for appropriate arrangements. CITY OF HUNTSVILLE CITY COUNCIL NOTICE OF POSSIBLE QUORUM City Hall will be open for election night returns. No deliberation or formal action will be taken by the City Council. CERTIFICATE I,Lee Woodward,City Secretary, do hereby certify that a copy of the November 3,2015, Notice of Possible Quorum was posted on the City Hall bulletin board, a place convenient and readily accessible to the general public at all times,and to the City's website,www.huntsvilletx.gov,in compliance with Chap 51,Texas Government Code. DATE OF POSTING: 1 I -�C)I I TIME OF POSTING: t l �1 116115 Lee oodwar , i TAKEN DOWN: CITY OF HUNTSVILLE, TEXAS Mac Woodward, Mayor Keith D.Olson,Position 4,Mayor Pro Tem W ft Joe Emmett,Ward 1 Andy Brauninger,Position 1 �Me, - Tish Humphrey,Ward 2 Lydia Montgomery,Position 2 � Ronald Allen,Ward 3 Don H.Johnson,Position 3, Joe P.Rodriquez,Ward 4 NOTICE OF POSSIBLE QUORUM TUESDAY, NOVEMBER 3,2015-6 PM CITY HALL 1212 AVENUE M, HUNTSVILLE,TX, 77340 Persons with disabilities who plan to attend this meeting and who may need auxiliary aids or services are requested to contact the City Secretary's office (936.291.5403), two working days prior to the meeting for appropriate arrangements. CITY OF HUNTSVILLE CITY COUNCIL NOTICE OF POSSIBLE QUORUM City Hall will be open for election night returns. No deliberation or formal action will be taken by the City Council. CERTIFICATE I, Lee Woodward,City Secretary,do hereby certify that a copy of the November 3,2015, Notice of Possible Quorum was posted on the City Hall bulletin board, a place convenient and readily accessible to the general public at all times,and to the City's website,www.huntsvilletx.gov, in compliance with Chapter 51,Texas Government Code. DATE OF POSTING: 1 10 C l �� l TIME OF POSTING: TAKEN DOWN: 1�ill 5115 Lee odward,City Secretary �� CITY OF HUNTSVILLE, TEXAS City Council Mac Woodward,Mayor Keith D.Olson,Position 4,Mayor Pro Tem Joe Emmett,Ward 1 Andy Brauninger,Position 1 dk� Tish Humphrey,Ward 2 Lydia Montgomery,Position 2 Ronald Allen,Ward 3 Don H.Johnson,Position 3 w4Joe Rodriquez,Ward 4 HUNTSVILLE CITY COUNCIL COMBINED JOINT WORKSHOP WITH THE PLANNING COMMISSION SPECIAL SESSION AGENDA 12:00 P.M.SPECIAL SESSION-THURSDAY,NOVEMBER 5,2015 CITY HALL LARGE CONFERENCE ROOM 1212 AVENUE M,HUNTSVILLE,TEXAS,77340 Persons with disabilities who pIan to attend this meeting and who may need auxiliary aids or services are requested to contact the City Secretary's office(936.291.5403),two working days prior to the meeting for appropriate arrangements. 1. CALL TO ORDER 2. WORKSHOP—The City Council will meet with the Planning Commission to review the major subdivision preliminary plat for the Cottages at Ravens Corner and variance requests for relief from strict application of the City of Huntsville's Development Code Chapter 5, Table 5-1 for setbacks and Section 501.4 regarding public street frontage. 3. ADJOURNMENT CERTIFICATE I,Lee Woodward,City Secretary,do hereby certify that a copy of the November 5,2015 City Council and Planning Commission Agenda was posted on the City Hall bulletin board,a place convenient and readily accessible to the general public at all times,and to the City' website,www.huntsvilletx.gov,in compliance with Chapter 551,Texas Government Code. DATE OF POSTING: TIME OF POSTING: L am pm L e odward,City Secretary TAKEN DOWN: T ;J CITY OF HUNTSVILLE, TEXAS City Council Mac Woodward, Mayor Keith D.Olson,Position 4,Mayor Pro Tem Joe Emmett,Ward 1 Andy Brauninger,Position 1 Tish Humphrey,Ward 2 Lydia Montgomery,Position 2 Ronald Allen,Ward 3 Don H.Johnson,Position 3 Joe Rodriquez,Ward 4 HUNTSVILLE CITY COUNCIL COMBINED JOINT WORKSHOP WITH THE PLANNING COMMISSION SPECIAL SESSION AGENDA 12:00 P.M.SPECIAL SESSION-THURSDAY,NOVEMBER 5,2015 CITY HALL LARGE CONFERENCE ROOM 1212 AVENUE M,HUNTSVILLE,TEXAS,77340 Persons with disabilities who Ian to attend this meeting and who may need auxiliary aids or services are requested to contact the City Secretary's office(936.291.5403),two working days prior to the meeting for appropriate arrangements. 1. CALL TO ORDER 2. WORKSHOP—The City Council will meet with the Planning Commission to review the major subdivision preliminary plat for the Cottages at Ravens Corner and variance requests for relief from strict application of the City of Huntsville's Development Code Chapter5, Table 5-1 for setbacks and Section 501.4 regarding public street frontage. 3. ADJOURNMENT CERTIFICATE 1,Lee Woodward,City Secretary,do hereby certify that a copy of the November 5,2015 City Council and Planning Commission Agenda was posted on the City Hall bulletin board,a place convenient and readily accessible to the general public at all times,and to the City's website,www.huntsvilletx.gov,in compliance with Chapter 551,Texas Government Code. DATE OF POSTING: TIME OF POSTING: L ' C V am/6) ' �� 11 a Woodward,City Secretary TAKEN DOWN: CITY OF HUNTSVILLE, TEXAS Eric Johnston, Chairman David Anderson,Vice-Chairman Bill Barry Tommy Cummings ca�� Marilyn Soffar Leroy Hilton I S.O.Woods,Jr. PLANNING COMMISSION AGENDA November 5, 2015 at 12:00 PM CITY HALL-COUNCIL CHAMBERS HUNTSVILLE CITY HALL, 1212 AVENUE M Persons with disabilities who plan to attend this meeting and who may need auxiliary aids or services are requested to contact the Planning Division,at 936-294-5782 two working days prior to the meeting so that appropriate arrangements can be made. JOINT WORKSHOP AGENDA-CITY COUNCIL&PLANNING COMMISSION 1. CALL TO ORDER OF WORKSHOP 2. WORKSHOP-The City Council will meet with the Planning Commission to review the major subdivision preliminary plat for the Cottages at Ravens Corner and variance requests for relief from strict application of the City of Huntsville's Development Code Chapter 5, Table 5-1 for setbacks and Section 501.4 regarding public street frontage. 3. ADJOURNMENT OF WORKSHOP PLANNING COMMISSION AGENDA 1. CALL TO ORDER 2. PLEDGE OF ALLEGIANCE a. U.S.Flag b. Texas Flag-Honor the Texas Flag, I pledge allegiance to thee, Texas,one state under God,one and indivisible. 3. INVOCATION 4. CONSIDER the preliminary plat for the Cottages at Ravens Comer subdivision located at 1495 Veterans Memorial Parkway, within the City Limits and variance requests for relief from strict application of the City of Huntsville's Development Code Chapter 5, Table 5-1 for setbacks and Section 501.4 regarding public street frontage. 5. CONSIDER the minutes of the October 15,2015 Planning Commission meeting. 6. PUBLIC COMMENTS 7. ITEMS OF COMMUNITY INTEREST Hear announcements concerning items of community interest from the Commission and City Staff for which no action will be discussed or taken. 8. ADJOURNMENT N,during the course of the meeting and discussion of any items covered by this notice,the Planning Commission determines that a Closed or Executive session of the Commission is required, then such closed meeting will be held as authorized by Texas Government Code, Chapter 551,Sections:551.071-consultation with counsel on legal matters;551.072-deliberation regarding purchase,exchange,lease or value of real property; 551.073 - deliberation regarding a prospective gift, 551.074 - personnel matters regarding the appointment employment,evaluation,reassignment,duties,discipline,or dismissal of a public officer or employee;551.076-Implementation of security personnel or devices;551.087-deliberation regarding economic development negotiation;and/or other matters as authorized under the Texas Government Code. If a Closed or Executive session is held in accordance with the Texas Government Code as set out above,the Planning Commission will reconvene in Open Session in order to take action,if necessary,on the items addressed during Executive Session. CERTIFICATE I, Lee Woodward,City Secretary, do hereby certify that a copy of the Nove er 5 015 Plann' g Co0ithapter n Agenda was ted on t ity Hall bulletin board,a place convenientrnd reality aac^cessible to the general public s,in co liance 551,Tex s Government ode. DATE OF POSTING: IDI W 1 1`> TIME OF POSTING: LD1 Lee Woodward,City Secrfetary TAKEN DOWN: �sIIS CITY OF HUNTSVILLE, TEXAS Eric Johnston, Chairman David Anderson,Vice-Chairman Bill Barry Tommy CummingsMarilyn Soffar Leroy Hilton S.O.Woods,Jr. PLANNING COMMISSION AGENDA November 5, 2015 at 12:00 PM CITY HALL-COUNCIL CHAMBERS HUNTSVILLE CITY HALL, 1212 AVENUE M Persons with disabilities who plan to attend this meeting and who may need auxiliary aids or services are requested to contact the Planning Division,at 936-294-5782 two working days prior to the meeting so that appropriate arrangements can be made. JOINT WORKSHOP AGENDA-CITY COUNCIL&PLANNING COMMISSION 1. CALL TO ORDER OF WORKSHOP 2. WORKSHOP-The City Council will meet with the Planning Commission to review the major subdivision preliminary plat for the Cottages at Ravens Corner and variance requests for relief from strict application of the City of Huntsville's Development Code Chapter 5, Table 5-1 for setbacks and Section 501.4 regarding public street frontage. 3. ADJOURNMENT OF WORKSHOP PLANNING COMMISSION AGENDA 1. CALL TO ORDER 2. PLEDGE OF ALLEGIANCE a. U.S.Flag b. Texas Flag-Honor the Texas Flag, I pledge allegiance to thee, Texas,one state under God,one and indivisible. 3. INVOCATION 4. CONSIDER the preliminary plat for the Cottages at Ravens Corner subdivision located at 1495 Veterans Memorial Parkway, within the City Limits and variance requests for relief from strict application of the City of Huntsville's Development Code Chapter 5, Table 5-1 for setbacks and Section 501.4 regarding public street frontage. 5. CONSIDER the minutes of the October 15,2015 Planning Commission meeting. 6. PUBLIC COMMENTS 7. ITEMS OF COMMUNITY INTEREST Hear announcements concerning items of community interest from the Commission and City Staff for which no action will be discussed or taken. 8. ADJOURNMENT H,during the course of the meeting and discussion of any items covered by this notice,the Planning Commission determines that a Closed or Executive session of the Commission is required, then such closed meeting will be held as authorized by Texas Government Code, Chapter 551,Sections:551.071-consultation with counsel on legal matters;551.072-deliberation regarding purchase,exchange,lease or value of real property; 551.073 - deliberation regarding a prospective gift 551.074 - personnel matters regarding the appointment employment,evaluation,reassignment duties,discipline,or dismissal of a public officer or employee;551.076-implementation of security personnel or devices;551.087-deliberation regarding economic development negotiation;and/or other matters as authorized under the Texas Government Code. If a Closed or Executive session is held In accordance with the Texas Government Code as set out above,the Planning Commission will reconvene in Open Session In order to take action,if necessary,on the hems addressed during Executive Session. CERTIFICATE I, Lee Woodward,City Secretary,d hereby certify that a copy of the November 5,201 nning Co mission Agenda was posted on the City Hall bulletin board,a place convenient a d readily accessible to the general public at all times compli c with hapter 551 Te ent Code. DATE OF POSTING: TIME OF POSTING: Lee Woodward,City Secretary TAKEN DOWN: CITY OF HUNTSVILLE, TEXAS Mayor Mac Woodward Cheryl Spencer .4v Linda Patteson Todd Armstrongd Beverly Hansen Caroline Crimm James Patton Tom Rogers George Russell Ex-Officio g g HISTORIC PRESERVATION COMMISSION THURSDAY,NOVEMBER 5,2015-1:30 PM Main Street Office 1203 University Avenue,Huntsville,Texas,77340 AGENDA Item Action I. Call the meeting to order II. Welcome new board member. III. Consider minutes of October 2015 meeting. IV. Lindsay to present Rotary Club presentation for further input. V. Discuss draft letter for property owners in first target group. VI. Discuss application process VII. Public comments VIII. Adjourn the meeting. Persons with disabilities who plan to attend this meeting and who may need auxiliary aids or services are requested to contact Lindsay Lauher, Historic Preservation Officer,at(936) 291-5920 two working days prior to the meeting so that appropriate arrangements can be made. Date of posting: vast -- - Time of posting: T,Zo Z"� Taken d wD 11 Ig,1$ 0 Pod.d: Le W odw d, 'e-cre CITY OF HUNTSVILLE, TEXAS Mayor Mac Woodward Cheryl Spencer ` Linda Patteson Todd Armstrong 6 Beverly Hansen Caroline Crimm �c�i�ts James Patton Tom George Rogers a Russell, Ex-Officio g � g HISTORIC PRESERVATION COMMISSION THURSDAY,NOVEMBER 5,2015-1:30 PM Main Street Office 1203 University Avenue,Huntsville,Texas,77340 AGENDA Item Action I. Call the meeting to order II. Welcome new board member. III. Consider minutes of October 2015 meeting. IV. Lindsay to present Rotary Club presentation for further input. V. Discuss draft letter for property owners in first target group. VI. Discuss application process VII. Public comments VIII. Adjourn the meeting. Persons with disabilities who plan to attend this meeting and who may need auxiliary aids or services are requested to contact Lindsay Lauher, Historic Preservation Officer,at(936) 291-5920 two working days prior to the meeting so that appropriate arrangements can be made. Date of posting: Time of posting: Y� Taken down: // 5115 Posd: Lee oodw ity creta CITY OF HUNTSVILLE, TEXAS Mac Woodward, Mayor Keith D.Olson,Mayor Pro Tem, Position 4 Joe Emmett,Ward 1 Andy Brauninger,Position 1 At-Large c�aA Tish Humphrey,Ward 2 Lydia Montgomery,Position 2 At-Large Ronald Allen,Ward 3 Don H.Johnson,Position 3 At-Large Joe Rodriquez,Ward 4 HUNTSVILLE CITY COUNCIL AGENDA MONDAY, NOVEMBER 16, 2015—6:00 P.M.SPECIAL SESSION COUNCIL CHAMBERS AND LARGE CONFERENCE ROOM HUNTSVILLE CITY HALL, 1212 AVENUE M, HUNTSVILLE,TEXAS, 77340 Persons with disabilities who plan to attend this meeting and who may need auxiliary aids or services are requested to contact the City Secretary's office (936.291.5403), two working days prior to the meeting for appropriate arrangements. MAIN SESSION[6:00 P.M.] 1. CALL TO ORDER 2. INVOCATION AND PLEDGES U.S.Flag Texas Flag: Honor the Texas Flag. I pledge allegiance to thee, Texas, one state, under God, one, and indivisible. 3. ELECTION MATTERS a. Presentation, public comment, discussion, and possible action to adopt Ordinance 2015-03 to canvass the returns of the General Election held on the 5e day of November 2015, for the purpose of electing a Mayor At-Large and four Ward Councilmember positions; roll-call vote. [Lee Woodward, City Secretary] b. Administer the Oath of Office to the newly-elected City Councilmembers. [Walker County Judge Danny Pierce] 4. MEDIA INQUIRIES RELATED TO MATTERS ON THE AGENDA 5. ITEMS OF COMMUNITY INTEREST (Hear announcements concerning items of community interest from the Mayor, Councilmembers, and City staff for which no action will be discussed or taken.) 6. ADJOURNMENT `If,during the course of the meeting and discussion of any items covered by this notice,City Council determines that a Closed or Executive session of the Council is required,then such closed meeting will be held as authorized by Texas Government Code,Chapter 551,Sections:551.071—consultation with counsel on legal matters;551.072—deliberation regarding purchase,exchange,lease or value of real property; 551.073—deliberation regarding a prospective gift; 551.074— personnel matters regarding the appointment, employment, evaluation, reassignment, duties, discipline, or dismissal of a public officer or employee; 551.076— implementation of security personnel or devices; 551.087 —deliberation regarding economic development negotiation; and/or other matters as authorized under the Texas Government Code. If a Closed or Executive session is held in accordance with the Texas Government Code as set out f above,the City Council will reconvene in Open Session in order to take action,if necessary,on the items addressed during Executive Session. G CERTIFICATE I,Lee Woodward,City Secretary,do hereby certify that a copy of the November 16,2015 City Council da was posted on the City Hall bulletin board,a place convenient and readily accessible to the general public at all times,and to the City's ebs) ,www.huntsvilletx.gov,in compliance with Chapter 551,Texas G rem ent Code. DATE OF POSTING: j TIME OF POSTING: �_amfpm ) TAKEN DOWN: j Irl 1505 L� Le oodward,City Secretary ISI i r dp j I CITY OF HUNTSVILLE, TEXAS Mac Woodward, Mayor Keith D.Olson,Mayor Pro Tem,Position 4 1W Joe Emmett,Ward 1 Andy Brauninger,Position 1 At-Large oAdt ft Tish Humphrey,Ward 2 Lydia Montgomery,Position 2 At-Large Ronald Allen,Ward 3 Don H.Johnson,Position 3 At-Large Joe Rodriquez,Ward 4 HUNTSVILLE CITY COUNCIL AGENDA MONDAY, NOVEMBER 16, 2015—6:00 P.M.SPECIAL SESSION COUNCIL CHAMBERS AND LARGE CONFERENCE ROOM HUNTSVILLE CITY HALL, 1212 AVENUE M, HUNTSVILLE, TEXAS, 77340 Persons with disabilities who plan to attend this meeting and who may need auxiliary aids or services are requested to contact the City Secretary's office (936.291.5403), two working days prior to the meeting for appropriate arrangements. MAIN SESSION[6:00 P.M.] 1. CALL TO ORDER 2. INVOCATION AND PLEDGES U.S.Flag Texas Flag: Honor the Texas Flag. I pledge allegiance to thee, Texas, one state, under God, one, and indivisible. 3. ELECTION MATTERS a. Presentation, public comment, discussion, and possible action to adopt Ordinance 2015-03 to canvass the returns of the General Election held on the 5`" day of November 2015, for the purpose of electing a Mayor At-Large and four Ward Councilmember positions; roll-call vote. [Lee Woodward,City Secretary] b. Administer the Oath of Office to the newly-elected City Councilmembers. [Walker County Judge Danny Pierce] 4. MEDIA INQUIRIES RELATED TO MATTERS ON THE AGENDA 5. ITEMS OF COMMUNITY INTEREST (Hear announcements concerning items of community interest from the Mayor, Councilmembers, and City staff for which no action will be discussed or taken.) 6. ADJOURNMENT *If,during the course of the meeting and discussion of any items covered by this notice,City Council determines that a Closed or Executive session of the Council is required,then such closed meeting will be held as authorized by Texas Government Code,Chapter 551,Sections:551.071—consultation with counsel on legal matters;551.072—deliberation regarding purchase,exchange,lease or value of real property; 551.073—deliberation regarding a prospective gift; 551.074 — personnel matters regarding the appointment, employment, evaluation, reassignment, duties, discipline, or dismissal of a public officer or employee; 551.076 — implementation of security personnel or devices; 551.087 — deliberation regarding economic development negotiation; and/or other matters as authorized under the Texas Government Code. If a Closed or Executive session is held in accordance with the Texas Government Code as set out above,the City Council will reconvene in Open Session in order to take action,if necessary,on the items addressed during Executive Session. i CERTIFICATE 1,Lee Woodward,City Secretary,do hereby certify that a copy of the November 16,2015 City Council Agenda was posted on the City Hall bulletin board,a place convenient and readily accessible to the general public at all times,and to the City's website,www.huntsvilletx.gov,in compliance with Chapter 551,Texas GTvernjnent Code. DATE OF POSTING: TIME OF POSTING: am� I Q (` ` ee Woodward, etre TAKEN DOWN: I7J U i I I r � r /� PARKS AND RECREATION ADVISORY BOARD Mayor Mac Woodward Nate Grigsby, Chairman Conrad Liles Woody Woods, Vice Chairman O Kevin Edney Rhonda Reddoch Keith Jenkins, SHSU Maxia Farris Ray Black, HSP Chris Cirrito Marcus Evans, HISD John K. Smither PARKS AND RECREATION ADVISORY BOARD MEETING MONDAY, November 9, 2015, 12:00 P.M. Huntsville City Hall — Large Conference Room 1212 Avenue M, Huntsville, Texas, 77340 Persons with disabilities who plan to attend this meeting and who may need auxiliary aids or services are requested to contact Penny Joiner at (936)294-5708 two working days prior to the meeting so that appropriate arrangements can be made. 1. Call to Order(12:00 P.M.) 2. Public Comments 3. Discussion and/or Action Items A. Presentation, discussion and/or possible action on the minutes of the September 14, 2015 meeting. B. Presentation, discussion and/or possible action on the Parks Master Plan Survey Presentations. C. Presentation, discussion and/or possible action on the new concession stand by Field 10. D. Presentation, discussion and/or possible action the update from the Parks and Leisure Department. (1) Parks Division (2) Aquatics Division (3) Recreation Division (4) Visitor's Center 4. Adjournment CERTIFICATION by the undersigned below certifies that a copy of the Parks and Recreation AdvisoryBoard agenda for November 9 ,g 2015, was posted on the City Hall bulletin board, a place convenient and readily accessible to the general public at Z, i , in compliance with Chapter 551, Texaslove nment Code. Date f Posting:ostin 9: ( , By: Time of Posting: `C r i Le oow y e Taken Down: PARKS AND RECREATION ADVISORY BOARD Mayor Mac Woodward Nate Grigsby, Chairman Conrad Liles Woody Woods, Vice Chairman Kevin Edney Rhonda Reddoch Keith Jenkins, SHSU Maxia Farris " Ray Black, HSP Chris Cirrito Marcus Evans, HISD John K. Smither PARKS AND RECREATION ADVISORY BOARD MEETING MONDAY, November 9, 2015, 12:00 P.M. Huntsville City Hall — Large Conference Room 1212 Avenue M, Huntsville, Texas, 77340 Persons with disabilities who plan to attend this meeting and who may need auxiliary aids or services are requested to contact Penny Joiner at (936)294-5708 two working days prior to the meeting so that appropriate arrangements can be made. 1. Call to Order(12:00 P.M.) 2. Public Comments 3. Discussion and/or Action Items A. Presentation, discussion and/or possible action on the minutes of the September 14, 2015 meeting. B. Presentation, discussion and/or possible action on the Parks Master Plan Survey Presentations. C. Presentation, discussion and/or possible action on the new concession stand by Field 10. D. Presentation, discussion and/or possible action the update from the Parks and Leisure Department. (1) Parks Division (2) Aquatics Division (3) Recreation Division (4) Visitor's Center 4. Adjournment CERTIFICATION by the undersigned below certifies that a copy of the Parks and Recreation Advisory Board agenda for November 9, 2015, was posted on the City Hall bulletin board, a place convenient and readily accessible to the general public at all times, in compliance with Chapter 551, Texas Government Code. Date of Posting: Time of Posting: pnn, L Woodward, City S cre a Taken Down: �I fiz 115 CITY OF HUNTSVILLE, TEXAS Mac Woodward, Mayor Don H.Johnson,At-Large Position 3,Chair lk Ift Joe Rodriquez,Ward 4 Lydia Montgomery,At-Large Position 2 HUNTSVILLE CITY COUNCIL LONG RANGE PLANNING AD HOC COMMITTEE AGENDA MONDAY, NOVEMBER 9, 2015—1:30 P.M. CITY HALL LARGE CONFERENCE ROOM HUNTSVILLE CITY HALL, 1212 AVENUE M, HUNTSVILLE,TEXAS 77340 Persons with disabilities who plan to attend this meeting and who may need auxiliary aids or services are requested to contact Lee Woodward, City Secretary (936.291.5403), two working days prior to the meeting for appropriate arrangements. 1. CALL TO ORDER 2. DISCUSSION/CONSIDERATION The Committee will hear staff presentations, discuss, and may consider recommendations to the City Council on long range planning for the City a. Approve minutes of last meeting b. Presentation, discussion, and possible action on Street Infrastructure Study results from IMS Infrastructure c. Review,discussion and possible action on proposed Statute and Visitors Center expansion. d. Review major fund financial forecasts and possibilities for financing major projects e. Consider dates and times for future meetings. 3. ADJOURNMENT CERTIFICATE I hereby certify that a copy of the November 9,2015, Long Range Planning Ad Hoc Committee Meeting Agenda was posted on the City Hall bulletin board,a place convenient and readily accessi o the general public at all times, and to the City's website,www.huntsvilletx.gov, in complian a wi Chap er 5 1,T as Government C I DATE OF POSTING: Lee Woodward,City Secretary TIME OF POSTING: DATE TAKEN DOWN: CITY OF HUNTSVILLE, TEXAS Mac Woodward,Mayor I Don H.Johnson,At-Large Position 3,Chair Rv Joe Rodriquez,Ward 4 d Lydia Montgomery,At-Large Position 2 HUNTSVILLE CITY COUNCIL LONG RANGE PLANNING AD HOC COMMITTEE AGENDA MONDAY, NOVEMBER 9, 2015—1:30 P.M. CITY HALL LARGE CONFERENCE ROOM HUNTSVILLE CITY HALL, 1212 AVENUE M, HUNTSVILLE,TEXAS 77340 Persons with disabilities who plan to attend this meeting and who may need auxiliary aids or services are requested to contact Lee Woodward, City Secretary (936.291.5403), two working days prior to the meeting for appropriate arrangements. 1. CALL TO ORDER 2. DISCUSSION/CONSIDERATION The Committee will hear staff presentations, discuss, and may consider recommendations to the City Council on long range planning for the City a. Approve minutes of last meeting b. Presentation, discussion, and possible action on Street Infrastructure Study results from IMS Infrastructure c. Review,discussion and possible action on proposed Statute and Visitors Center expansion. d' Review major fund financial forecasts and possibilities for financing major projects e. Consider dates and times for future meetings. 3. ADJOURNMENT CERTIFICATE I hereby certify that a copy of the November 9,2015,Long Range Planning Ad Hoc C ittee Meeting Aggpda was posted on the City Hall bulletin board, a place convenient an re"lly acc ssible to the eneral public'at all ti"s, and to the City's website,www.huntsvilletx.gov,in compliant with Chapt 551,Te =t vernment Gode. DATE OF POSTING: 0 . TIME OF POSTING: \ ( 4 Lee Woodwar ,City Secretary DATE TAKEN DOWN: A'1 115 CITY OF HUNTSVILLE, TEXAS Mac Woodward, Mayor Don H.Johnson,At-Large Position 3,Chair Joe Rodriquez,Ward 4 Lydia Montgomery,At-Large Position 2 HUNTSVILLE CITY COUNCIL LONG RANGE PLANNING AD HOC COMMITTEE AGENDA TUESDAY, NOVEMBER 10, 2015—2:00 P.M. CITY HALL LARGE CONFERENCE ROOM HUNTSVILLE CITY HALL, 1212 AVENUE M, HUNTSVILLE,TEXAS 77340 Persons with disabilities who plan to attend this meeting and who may need auxiliary aids or services are requested to contact Lee Woodward, City Secretary (936.291.5403), two working days prior to the meeting for appropriate arrangements. 1. CALL TO ORDER 2. DISCUSSION/CONSIDERATION The Committee will hear staff presentations, discuss, and may consider recommendations to the City Council on long range planning for the City. a. Approve minutes of last meeting b. Presentation, discussion and possible action on Palm Street Water Plant results from Freese & Nichols c. Review,discussion and possible action on proposed Statute and Visitors Center expansion. d. Review major fund financial forecasts and possibilities for financing major projects e. Consider dates and times for future meetings. 3. ADJOURNMENT CERTIFICATE I hereby certify that a copy of the November 10, 2015, Long Range Planning Ad Hoc Committee Meeting Agenda was posted on the City Hall bulletin board, a place convenient and readily a cessible to theeral public at all times,and to the City's website,www.huntsvilletx.gov,in complia a with Ch pter 551,Texas ove ment Code. DATE OF POSTING: t C) 3 1 ', 004-, ee Woodward, TIME OF POSTING: t ', D0 it DATE TAKEN DOWN: lie I I f BI@i 9 CITY OF HUNTSVILLE, TEXAS Mac Woodward,Mayor Don H.Johnson,At-Large Position 3,Chair ifR Joe Rodriquez,Ward 4 � Lydia Montgomery,At-Large Position 2 HUNTSVILLE CITY COUNCIL LONG RANGE PLANNING AD HOC COMMITTEE AGENDA TUESDAY, NOVEMBER 10, 2015—2:00 P.M. CITY HALL LARGE CONFERENCE ROOM HUNTSVILLE CITY HALL, 1212 AVENUE M, HUNTSVILLE, TEXAS 77340 Persons with disabilities who plan to attend this meeting and who may need auxiliary aids or services are requested to contact Lee Woodward, City Secretary (936.291.5403), two working days prior to the meeting for appropriate arrangements. 1. CALL TO ORDER 2. DISCUSSION/CONSIDERATION The Committee will hear staff presentations, discuss, and may consider recommendations to the City Council on long range planning for the City. a. Approve minutes of last meeting b. Presentation, discussion and possible action on Palm Street Water Plant results from Freese & Nichols c. Review,discussion and possible action on proposed Statute and Visitors Center expansion. d. Review major fund financial forecasts and possibilities for financing major projects e. Consider dates and times for future meetings. 3. ADJOURNMENT CERTIFICATE I hereby certify that a copy of the November 10, 2015, Long Range Planning Ad Committee Meeting Agenda was posted on the City Hall bulletin board, a place convenient an readily act sibl to the general public at all times,and to the City's website,www.huntsvilletx.gov,in comp'an with C apt 551, exas Governmen e. DATE OF POSTING: Id-30 ii �` ar , ity Secreta TIME OF POSTING: l ' w a Woo DATE TAKEN DOWN: (j IoZI CITY OF HUNTSVILLE, TEXAS Mac Woodward, Mayor Keith D.Olson,Mayor Pro Tem, Position 4 ` Joe Emmett,Ward 1 Andy Brauninger,Position 1 At-Large Civ Tish Humphrey,Ward 2 Lydia Montgomery,Position 2 At-Large Ronald Allen,Ward 3 Don H.Johnson,Position 3 At-Large Joe Rodriquez,Ward 4 HUNTSVILLE CITY COUNCIL AGENDA TUESDAY, NOVEMBER 10, 2015—6:00 P.M. SPECIAL SESSION COUNCIL CHAMBERS AND LARGE CONFERENCE ROOM HUNTSVILLE CITY HALL, 1212 AVENUE M, HUNTSVILLE,TEXAS, 77340 Persons with disabilities who plan to attend this meeting and who may need auxiliary aids or services are requested to contact the City Secretary's office (936.291.5403),two working days prior to the meeting for appropriate arrangements. MAIN SESSION[6:00 P.M.] 1. CALL TO ORDER 2. INVOCATION AND PLEDGES U.S.Flag Texas Flag: Honor the Texas Flag. I pledge allegiance to thee, Texas, one state, under God, one, and indivisible. 3. ELECTION MATTERS a. Presentation, public comment, discussion, and possible action to approve an Election Services Contract with Walker County for a mayoral runoff election. [Lee Woodward, City Secretary] b. Presentation, public comment, discussion, and possible action to direct the City Secretary and staff to enter into any and all necessary contracts related to a runoff election. [Lee Woodward,City Secretary] 4. MEDIA INQUIRIES RELATED TO MATTERS ON THE AGENDA 5. ITEMS OF COMMUNITY INTEREST (Hear announcements concerning items of community interest from the Mayor, Councilmembers, and City staff for which no action will be discussed or taken.) f f 6. ADJOURNMENT *If,during the course of the meeting and discussion of any items covered by this notice,City Council determines that a Closed or Executive session of the Council is required,then such closed meeting will be held as authorized by Texas Government Code,Chapter 551,Sections:551.071—consultation with counsel on legal matters;551.072—deliberation regarding purchase,exchange,lease or value of real property; 551.073—deliberation regarding a prospective gift; 551.074— personnel matters regarding the appointment, employment, evaluation, reassignment, duties, discipline, or dismissal of a public officer or employee; 551.076— implementation of security personnel or devices; 551.087 —deliberation regarding economic development negotiation; and/or other matters as authorized under the Texas Government Code. If a Closed or Executive session is held in accordance with the Texas Government Code as set out above,the City Council will reconvene in Open Session in order to take action,if necessary,on the items addressed during Executive Session. CERTIFICATE I,Lee Woodward,City Secretary,do hereby certify that a copy of the November 10,2015 City Council Agenda was posted on Hall bulletin board,a place convenient and readily accessible to the general public at all times,and to the ity's we www.huntsvill�U.gov,inompliance with Chapter 551,Texas Gve ment Code. DATE OF POSTING: I TIME OF POSTING: am/ I Lee odward,Ci ecretary TAKEN DOWN: i I CITY OF HUNTSVILLE, TEXAS Mac Woodward,Mayor Keith D.Olson,Mayor Pro Tem,Position 4 ` Joe Emmett,Ward 1 Andy Brauninger,Position 1 At-Large d Tish Humphrey,Ward 2 Lydia Montgomery,Position 2 At-Large �� Ronald Allen,Ward 3 Don H.Johnson,Position 3 At-Large Joe Rodriquez,Ward 4 HUNTSVILLE CITY COUNCIL AGENDA TUESDAY, NOVEMBER 10, 2015—6:00 P.M. SPECIAL SESSION COUNCIL CHAMBERS AND LARGE CONFERENCE ROOM HUNTSVILLE CITY HALL, 1212 AVENUE M, HUNTSVILLE,TEXAS, 77340 Persons with disabilities who plan to attend this meeting and who may need auxiliary aids or services are requested to contact the City Secretary's office (936.291.5403),two working days prior to the meeting for appropriate arrangements. MAIN SESSION[6:00 P.M.] 1. CALL TO ORDER 2. INVOCATION AND PLEDGES U.S.Flag Texas Flag: Honor the Texas Flag. 1 pledge allegiance to thee, Texas, one state, under God, one, and indivisible. 3. ELECTION MATTERS a. Presentation, public comment, discussion, and possible action to approve an Election Services Contract with Walker County for a mayoral runoff election. [Lee Woodward, City Secretary] b. Presentation, public comment, discussion, and possible action to direct the City Secretary and staff to enter into any and all necessary contracts related to a runoff election. [Lee Woodward, City Secretary] 4. MEDIA INQUIRIES RELATED TO MATTERS ON THE AGENDA 5. ITEMS OF COMMUNITY INTEREST (Hear announcements concerning items of community interest from the Mayor, Councilmembers, and City staff for which no k action will be discussed or taken.) i I6. ADJOURNMENT I "If,during the course of the meeting and discussion of any items covered by this notice,City Council determines that a Closed or Executive session of the Council is required,then such closed meeting will be held as authorized by Texas Government Code,Chapter 551,Sections:551.071—consultation with counsel on legal matters;551.072—deliberation regarding purchase,exchange,lease or value of real property; 551.073—deliberation regarding a prospective gift; 551.074 — personnel matters regarding the appointment, employment, evaluation, reassignment, duties, discipline, or dismissal of a public officer or employee; 551.076 — implementation of security personnel or devices; 551.087—deliberation regarding economic development negotiation; and/or other matters as authorized under the Texas Government Code. If a Closed or Executive session is held in accordance with the Texas Government Code as set out above,the City Council will reconvene in Open Session in order to take action,if necessary,on the items addressed during Executive Session. CERTIFICATE 1,Lee Woodward,City Secretary,do hereby certify that a copy of the November 10,2015 City Council Agenda was posted on the City Hall bulletin board,a place convenient and readily accessible to the general public at all times,and to t Ci 's website, huntsvilletx. ov in compliance with Chapter 551,Texasii overn ent Code. 9 DATE OF POSTING: 1 �I TIME OF POSTING: a /p (' TAKEN DOWN: 1�I(� Lee Vo dward,City Secretary CITY OF HUNTSVILLE, TEXAS Mayor.Mac Woodward Cheryl Spencer,Chair Rr Heike Ness Tara Armstrong G ' � John Mathews Sam Moak Laura Bruns Gaye Clements Caroline Crimm Ferne Frosch Linda Pease, Ex-Officio MAIN STREET ADVISORY BOARD THURSDAY,NOVEMBER 12,2015 at 12:00 p.m. Main Street Office 1203 University Avenue,Huntsville,Texas,77340 AGENDA Item Action I. Call the meeting to order. II. Consider and/or approve minutes of August meeting. III. Welcome new members IV. Chairperson and Coordinator Report V. Main Street Board basics and Outlook for 2015-16 Year a. Expansion of Main Street boundaries b. Downtown Cleanups c. Events we assist with VI. Events for 2015-16 a. Christmas Fair b. Music Series c. Farmers Market and Junk-a-palooza d. Scare on the Square VII. Open Discussion I ` VIII. Public Comments IX. Adjourn the meeting Next meeting,December 10 I Persons with disabilities who plan to attend this meeting and who may need auxiliary aids or services are requested to contact Lindsay Lauher,Main Street Coordinator,at(936) 291-5920 two working days prior to the meeting so that appropriate arrangements can be made. Date of Posting: C 1 I)5 Time of Posting: 0 �\ Date Taken Down: Pe9Eed: I , L oodwar ,City Secretary CITY OF HUNTSVILL& TEXAS Mayor.Mac Woodward Cheryl Spencer, Chair � Heike Ness Tara Armstrong John Mathews MA Sam Moak �ci Laura Bruns Gaye Clements Caroline Crimm Ferne Frosch Linda Pease, Ex-Officio MAIN STREET ADVISORY BOARD THURSDAY,NOVEMBER 12,2015 at 12:00 p.m. Main Street Office 1203 University Avenue,Huntsville,Texas,77340 AGENDA Item Action I. Call the meeting to order. II. Consider and/or approve minutes of August meeting. III. Welcome new members IV. Chairperson and Coordinator Report V. Main Street Board basics and Outlook for 2015-16 Year a. Expansion of Main Street boundaries b. Downtown Cleanups c. Events we assist with VI. Events for 2015-16 a. Christmas Fair b. Music Series c. Farmers Market and Junk-a-palooza d. Scare on the Square VII. Open Discussion VIII. Public Comments IX. Adjourn the meeting Next meeting,December 10 Persons with disabilities who plan to attend this meeting and who may need auxiliary aids or services are requested to contact Lindsay Lauher, Main Street Coordinator,at(936) 291-5920 two working days prior to the meeting so that appropriate arrangements can be made. i Date of Posting:) 15 Time of Posting: Date Taken Down: 11 112 PIme- o ed: /A- Lee oodward,Ci Secreta Huntsville Cemetery Advisory Board Mayor Mac Woodward D'Anne Crews,Chairman ` Kay King Mitchell Gene Barrett James Patton Joe Boaz vl *Md Dennis Reed Bernice Coleman Joyce Robinson Candyce Dixon Douglas Wright Donna Coffen i Huntsville Cemetery Advisory Board —Agenda THURSDAY, NOVEMBER 12, 2015, 3:00 P.M. City Hall — Large Conference Room, 1212 Ave M, Huntsville, TX Persons with disabilities who plan to attend this meeting and who may need auxiliary aids or services are requested to contact Penny Joiner at 936-294-5708 two working days prior to the meeting so that appropriate arrangements can be made. Notice of possible quorum:City Council, City of Huntsville, Texas. This notice is posted in order to meet the requirements of the Open Meetings Act, in the event that the number of City Council members present at the meeting makes the Act applicable. The City Council will not take formal action at this meeting. I i I 1. Call to Order 2. Public Comments 3. Discussion and/or Action Items j A. Presentation, discussion and/or possible action on the minutes of October 29,2015. i B. Presentation,discussion and/or possible action on the marker that the Walker County Historical Commission would like to post in Oakwood Cemetery. C. Presentation, discussion and/or possible action on the walking-tour maps in Oakwood Cemetery. D. Presentation,discussion and/or possible action on updates from the Parks and Leisure Department: • Cemetery Operations • Cemetery Operations Budget • HOT Funds Budget 4. Adjournment CERTIFICATION by the undersigned below certifies that a copy of the Huntsville Cemetery Advis oard agAqda for November 12, 2015, was posted on the City Hall bulletin board, a place convenient and readily ac ssi a to g eral public at all times, in mpli nce with Chapter 551,Texas Government Code. Date of Posting: r I l By: U_ Time of Posting: 5 r�"Yl Taken Down: ��II�S Huntsville Cemetery Advisory Board Mayor Mac Woodward D'Anne Crews,Chairman Kay King Mitchell Gene Barrett d James Patton Joe Boaz Dennis Reed Bernice Coleman Joyce Robinson Candyce Dixon Douglas Wright Donna Coffen Huntsville Cemetery Advisory Board —Agenda THURSDAY, NOVEMBER 12, 2015, 3:00 P.M. City Hall — Large Conference Room, 1212 Ave M, Huntsville, TX Persons with disabilities who plan to attend this meeting and who may need auxiliary aids or services are requested to contact Penny Joiner at 936-294-5708 two working days prior to the meeting so that appropriate arrangements can be made. Notice of possible quorum: City Council, City of Huntsville, Texas. This notice is posted in order to meet the requirements of the Open Meetings Act, in the event that the number of City Council members present at the meeting makes the Act applicable. The City Council will not take formal action at this meeting. 1. Call to Order 2. Public Comments 3. Discussion and/or Action Items A. Presentation,discussion and/or possible action on the minutes of October 29,2015. B. Presentation, discussion and/or possible action on the marker that the Walker County Historical Commission would like to post in Oakwood Cemetery. C. Presentation,discussion and/or possible action on the walking-tour maps in Oakwood Cemetery. i D. Presentation, discussion and/or possible action on updates from the Parks and Leisure Department: • Cemetery Operations Cemetery Operations Budget I • HOT Funds Budget 4. Adjournment CERTIFICATION by the undersigned below certifies that a copy of the Huntsville Cemetery Advisory Board agenda for November 12, 2015, was posted on the City Hall bulletin board, a place convenient and readily a ce 'ble to the general public at all times, in ompli nce with Chapter 551,Texas Government Code. 1 Date of Posting: !1 �I fs !I : I � c5rn By. Time of Posting: e 111�3�1� Taken Down: - i CITY OF HUNTSVILLE, TEXAS Mayor Mac Woodward Ann Hodges, Chairperson Margaret Smith Jacqueline Smith of Una Grace Nash Michael Henderson �� Betsy Maloney Jaspyr Sanford Paul 011e John Escobedo k HUNTSVILLE ARTS COMMISSION MEETING AGENDA Thursday,November 12,2015,5:00 p.m. The Wynne Home Arts Center 1428 Eleventh Street Huntsville,TX 77340 AGENDA I. Call the meeting to order. i IL Hear citizen input. j III. Consider minutes of the October, 2015 meeting. j IV. Consider proposals for projects funding from unallocated funds:Nicolay Dance Works j V. Hear reports: a. Chairperson's Report b. Texas Thyme Unit Report: Rose Garden C. Friends of the Wynne Report: Current Projects;Nutcracker Market d. Staff Report: Classes;Upcoming Events; Mural Wall;Cultural Districts Grants VI. Distribute information: a. Hotel/Motel Tax Report b. Letters c. Brochures d. Announcements VII. Adjourn the meeting. Persons with disabilities who plan to attend this meeting and who may need auxiliary aids or services are requested to contact Linda Pease,Cultural Services Coordinator,at(936)291-5422 two working days prior to the meeting so that appropriate arrangements can be made. "If, during the course of the meeting and discussion of any items covered by this notice, the Board determines that a Closed or Executive session is required, then such closed meeting will be held as authorized by Texas Government Code, Chapter 551, Sections. If a Closed or Executive session is held in accordance with the Texas Government Code as set out above, the Board will reconvene in Open Session in order to take action, if necessary, on the items addressed during Executive Session. CERTIFICATE-I do hereby certify that a copy of the November 12, 20151 Hu ille Arts Commission Agenda was posted on the City Hall bulletin board, a place convenient andrea ily accessi the general public at all times, and to the City's website, untsvil tx va in compli nce h Chapter 551,Texa Gov rnment Code. Date of Posting: 1 �1 P ed: Time of Posting: Lee Woodward,City Secretary Taken down: t (a3 l 15 A CITY OF HUNTSVILLE, TEXAS Mayor Mac Woodward Ann Hodges, Chairperson Rr Margaret Smith Jacqueline SmithC, o�V`, Una Grace Nash Michael Henderson htS Betsy Maloney Jaspyr Sanford Paul 011e John Escobedo HUNTSVILLE ARTS COMMISSION MEETING AGENDA Thursday,November 12,2015,5:00 p.m. The Wynne Home Arts Center 1428 Eleventh Street Huntsville,TX 77340 AGENDA I. Call the meeting to order. II. Hear citizen input. III. Consider minutes of the October, 2015 meeting. IV. Consider proposals for projects funding from unallocated funds:Nicolay Dance Works V. Hear reports: a. Chairperson's Report b. Texas Thyme Unit Report: Rose Garden c. Friends of the Wynne Report: Current Projects;Nutcracker Market I d. Staff Report: Classes; Upcoming Events; Mural Wall; Cultural Districts Grants j VI. Distribute information: a. Hotel/Motel Tax Report b. Letters C. Brochures d. Announcements VII.Adjourn the meeting. Persons with disabilities who plan to attend this meeting and who may need auxiliary aids or services are requested to contact Linda Pease,Cultural Services Coordinator,at(936)291-5422 two working days prior to the meeting so that appropriate arrangements can be made. *If, during the course of the meeting and discussion of any items covered by this notice, the Board determines that a Closed or Executive session is required, then such closed meeting will be held as authorized by Texas Government Code, Chapter 551, Sections. If a Closed or Executive session is held in accordance with the Texas Government Code as set out above, the Board will reconvene in Open Session in order to take action, if necessary, on the items addressed during Executive Session. CERTIFICATE-I do hereby certify that a copy of the November 12,2015, Hunt Arts Commission Agenda was posted on the City Hall bulletin board, a place convenient and r adily cessible to the general public at all times, and to the City's website, -huntsvilletx.g v, in c mpliance with Chapter 551,Texas Government Code. ' Date of Posting: i l 1,5 �, 71 I osted: Time of Posting: Lee Woodward,—- Secret Taken down: 11 l �l� CITY OF HUNTSVILLE, TEXAS Mac Woodward, Mayor Wayne Keen,Chair Bill Butler Richard Yawn Bill Gibson Tom Fordyce LTC Rob McCormick �` ol • Johnny Holland Leta Reiner Stephen Bright John McManners Ashley Taylor Mark Robinson Robert Ferguson I i CITY OF HUNTSVILLE, TEXAS VETERANS AFFAIRS ADVISORY BOARD AMENDED AGENDA REGULAR SESSION (5:30PM) THURSDAY, NOVEMBER 49 12, 2015 I CITY HALL LARGE CONFERENCE ROOM I 1212 AVENUE M, HUNTSVILLE,TX 77340 i Persons with disabilities who plan to attend this meeting and who may need auxiliary aids or services are requested to contact Lee Woodward,City Secretary,at 936.291.5403,two working days prior to the meeting so appropriate arrangements can be made. i i REGULAR SESSION[6:30PM] 1. CALL TO ORDER 2. PUBLIC COMMENT 3. DISCUSSION/ACTION The Board will meet to discuss, hear presentations and/or reports and potentially take action on the following items: a. Approve minutes of last meeting. b. Hear reports from committee members. c. Future items, projects,and proposals. d. Items of Community Interest(Hear announcements concerning items of community interest from the Board for which no action will be discussed or taken.) 4. ADJOURNMENT `If,during the course of the meeting and discussion of any items covered by this notice,the Board determines that a Closed or Executive session is required,then such closed meeting will be held as authorized by Texas Government Code,Chapter 551,Sections. If a Closed or Executive session is held in accordance with the Texas Government Code as set out above,the Board will reconvene in Open Session in order to take action,if necessary, on the items addressed during Executive Session. CERTIFICATE -I do hereby certify that a copy of the November 48 12,2015,City of Huntsville, Texas Veterans Affairs Advisory Board Agenda was posted on the City Hall bulletin board,a place convenient and readily accessible to the gene lic at all times,and to the City's website,www.huntsvilletx.gov,in compliance with Chapter 551,Texas Governme Code. DATE OF POSTING: TIME OF POSTING: TAKEN DOWN: 11123115 /123115 ee o ward,City Secretary CITY OF HUNTSVILLE, TEXAS i Mac Woodward, Mayor I Wayne Keen,Chair Bill Butler Richard Yawn Bill Gibson Tom Fordyce LTC Rob McCormick �** —A01 Johnny Holland Leta Reiner Stephen Bright John McManners Ashley Taylor Mark Robinson Robert Ferguson CITY OF HUNTSVILLE, TEXAS VETERANS AFFAIRS ADVISORY BOARD AMENDED AGENDA REGULAR SESSION (5:30PM) THURSDAY, NOVEMBER 49 12, 2015 CITY HALL LARGE CONFERENCE ROOM 1212 AVENUE M, HUNTSVILLE,TX 77340 Persons with disabilities who plan to attend this meeting and who may need auxiliary aids or services are requested to contact Lee Woodward,City Secretary,at 936.291.5403,two working days prior to the meeting so appropriate arrangements can be made. REGULAR SESSION[5:30PM] 1. CALL TO ORDER t 2. PUBLIC COMMENT 3. DISCUSSION/ACTION The Board will meet to discuss, hear presentations and/or reports and potentially take action on the following items: a. Approve minutes of last meeting. b. Hear reports from committee members. c. Future items, projects,and proposals. d. Items of Community Interest(Hear announcements concerning items of community interest from the Board for which no action will be discussed or taken.) 4. ADJOURNMENT *If,during the course of the meeting and discussion of any items covered by this notice,the Board determines that a Closed or Executive session is required,then such closed meeting will be held as authorized by Texas Government Code,Chapter 551,Sections. If a Closed or Executive session is held in accordance with the Texas Government Code as set out above,the Board will reconvene in Open Session in order to take action,if necessary, on the items addressed during Executive Session. CERTIFICATE-I do hereby certify that a copy of the November 49 12, 2015,City of Huntsville, Texas Veterans Affairs Advisory Board Agenda was posted on the City Hall bulletin board,a place convenient and readily accessible to the gen ublic at all times,and to the City's website,www.huntsviletx.gov,In compliance with Chapter 551,Texas Government rode. DATE OF POSTING: t TIME OF POSTING: TAKEN DOWN: i1�,�3/�5 L odward,City cretary 11 CITY OF HUNTSVILLE, TEXAS Mac Woodward, Mayor Lydia Montgomery,At-Large Position 2,Chair —14 Andy Brauninger,At-Large Position 1 Don H.Johnson,At-Large Position 3 HUNTSVILLE CITY COUNCIL BOARD AND COMMISSION AD HOC COMMITTEE AGENDA FRIDAY, NOVEMBER 13, 2015—9:30 A.M. CITY HALL SMALL CONFERENCE ROOM HUNTSVILLE CITY HALL, 1212 AVENUE M, HUNTSVILLE,TEXAS 77340 Persons with disabilities who plan to attend this meeting and who may need auxiliary aids or services are requested to contact Lee Woodward, City Secretary(936.291.5403), two working days prior to the meeting for appropriate arrangements. 1. CALL TO ORDER 2. DISCUSSION/CONSIDERATION The Committee will hear staff presentations,discuss,and may consider recommendations to the City Council on the City's Boards,Commissions,and Committees a. Approve minutes for August 10 meeting b. Discussion/consideration 3. ADJOURNMENT CERTIFICATE I hereby certify that a copy of the November 13, 2015, Board and Commission Ad Hoc Committee Meeting Agenda was posted on the City Hall bulletin board, a place convenient and readily a c ssible to the gen ublic at all times,and to the City's website,www.huntsvilletK.gov,in comp'ance with Ch ter•551,Texas G, ernmen Code. r DATE OF POSTING: �' �� f M) �� Lee Woo wa ity Secreta TIME OF POSTING: DATE TAKEN DOWN: i CITY OF HUNTSVILLE, TEXAS Mac Woodward,Mayor Lydia Montgomery,At-Large Position 2,Chair Andy Brauninger,At-Large Position 1 Don H.Johnson,At-Large Position 3 t HUNTSVILLE CITY COUNCIL BOARD AND COMMISSION AD HOC COMMITTEE AGENDA FRIDAY, NOVEMBER 13, 2015—9:30 A.M. CITY HALL SMALL CONFERENCE ROOM HUNTSVILLE CITY HALL, 1212 AVENUE M, HUNTSVILLE,TEXAS 77340 Persons with disabilities who plan to attend this meeting and who may need auxiliary aids or services are requested to contact Lee Woodward, City Secretary (936.291.5403), two working days prior to the meeting for appropriate arrangements. 1. CALL TO ORDER 2. DISCUSSION/CONSIDERATION The Committee will hear staff presentations,discuss,and may consider recommendations to the City Council on the City's Boards,Commissions,and Committees a. Approve minutes for August 10 meeting b. Discussion/consideration 3. ADJOURNMENT CERTIFICATE I hereby certify that a copy of the November 13, 2015, Board and Commission Ad Hoc Committee Meeting Agenda was posted on the City Hall bulletin board, a place convenient and readirvyaccessible to the I public at all times,and to the City's website,www.huntsvilletx.gov,in comp ance wit Ch ter 551,Tex avernme Code. DATE OF POSTING: 0 a') Lee Woo rd,City Secretary TIME OF POSTING: �'3 D ��. DATE TAKEN DOWN: 3 I I CITY OF HUNTSVILLE, TEXAS Mac Woodward, Mayor Don H.Johnson,At-Large Position 3,Chair Joe Rodriquez,Ward 4 � 0% Lydia Montgomery,At-Large Position 2 HUNTSVILLE CITY COUNCIL LONG RANGE PLANNING AD HOC COMMITTEE AGENDA MONDAY, NOVEMBER 16, 2015—8:30 A.M. CITY HALL LARGE CONFERENCE ROOM HUNTSVILLE CITY HALL, 1212 AVENUE M, HUNTSVILLE,TEXAS 77340 Persons with disabilities who plan to attend this meeting and who may need auxiliary aids or services are requested to contact Lee Woodward, City Secretary(936.291.5403), two working days prior to the meeting for appropriate arrangements. 1. CALL TO ORDER 2. DISCUSSION/CONSIDERATION The Committee will hear staff presentations, discuss, and may consider recommendations to the City Council on long range planning for the City. a. Approve minutes of last meeting b. New Business: i. A.J.Brown Wastewater Treatment Plant study results j ii. Proposed Statue and Visitor Center expansion. c. Old Business: iii. IMS street assessment. iv. Palm Street Water Plant study. V. Consider dates and times for future meetings. 3. ADJOURNMENT CERTIFICATE I hereby certify that a copy of the November 16, 2015, Long Range Planning Ad Hoc Committee Meeting Agenda was posted on the City Hall bulletin board, a place convenient an readily ac es ' le to the general public at all times,and to the City's``website,www.huntsvilletx.gov,in complian with ha er 5 ,Texas Gover ode. DATE OF POSTING: t 1 P L e Wood r , TIME OF POSTING: DATE TAKEN DOWN: 1 f'a 31 CITY OF HUNTSVILLE, TEXAS Mac Woodward,Mayor Don H.Johnson,At-Large Position 3,Chair 1W ft Joe Rodriquez,Ward 4o Lydia Montgomery,At-Large Position 2 NO " HUNTSVILLE CITY COUNCIL LONG RANGE PLANNING AD HOC COMMITTEE AGENDA MONDAY, NOVEMBER 16, 2015—8:30 A.M. CITY HALL LARGE CONFERENCE ROOM HUNTSVILLE CITY HALL, 1212 AVENUE M, HUNTSVILLE,TEXAS 77340 Persons with disabilities who plan to attend this meeting and who may need auxiliary aids or services are requested to contact Lee Woodward, City Secretary (936.291.5403), two working days prior to the meeting for appropriate arrangements. 1. CALL TO ORDER 2. DISCUSSION/CONSIDERATION The Committee will hear staff presentations, discuss, and may consider recommendations to the City Council on long range planning for the City. i a. Approve minutes of last meeting b. New Business: L A.J.Brown Wastewater Treatment Plant study results ii. Proposed Statue and Visitor Center expansion. c. Old Business: iii. IMS street assessment. IV. Palm Street Water Plant study. V. Consider dates and times for future meetings. 3. ADJOURNMENT CERTIFICATE I hereby certify that a copy of the November 16, 2015, Long Range Planning Ad Hoc Committee Meeting Agenda was posted on the City Hall bulletin board, a place convenient and readily accessible to the general public at all times,and to the City's website,www.huntsvilletx.gov,in compliance with Chapter 551,Texas Government Code. DATE OF POSTING: �" l G Lee Woodward,City Secretary TIME OF POSTING: `� �1✓1 DATE TAKEN DOWN: CITY OF HUNTSVILLE, TEXAS Mac Woodward,Mayor Keith D.Olson,Mayor Pro Tem, Position 4 ` Joe Emmett,Ward 1 Andy Brauninger,Position 1 At-Large d Tish Humphrey,Ward 2 Lydia Montgomery,Position 2 At-Large Ronald Allen,Ward 3 Don H.Johnson,Position 3 At-Large Joe Rodriquez,Ward 4 HUNTSVILLE CITY COUNCIL AMENDED AGENDA MONDAY, NOVEMBER 16, 2015—6:00 P.M. SPECIAL SESSION COUNCIL CHAMBERS AND LARGE CONFERENCE ROOM HUNTSVILLE CITY HALL, 1212 AVENUE M, HUNTSVILLE, TEXAS, 77340 Persons with disabilities who plan to attend this meeting and who may need auxiliary aids or services are requested to contact the City Secretary's office (936.291.5403), two working days prior to the meeting for appropriate arrangements. MAIN SESSION[6:00 P.M.] 1. CALL TO ORDER 2. INVOCATION AND PLEDGES U.S.Flag Texas Flag: Honor the Texas Flag. 1 pledge allegiance to thee, Texas, one state, under God, one, and indivisible. I 3. ELECTION MATTERS a. Presentation, public comment, discussion, and possible action to adopt Ordinance 2015-03 to canvass the returns of the General Election held on the a 3rd day of November 2015, for the purpose of electing a Mayor At-Large and four Ward Councilmember positions; roll-call vote. [Lee Woodward, City Secretary] I b. Administer the Oath of Office to the newly-elected City Councilmembers. [Walker County Judge Danny Pierce] 4. MEDIA INQUIRIES RELATED TO MATTERS ON THE AGENDA 5. ITEMS OF COMMUNITY INTEREST (Hear announcements concerning items of community interest from the Mayor, Councilmembers, and City staff for which no action will be discussed or taken.) 6. ADJOURNMENT *If,during the course of the meeting and discussion of any items covered by this notice,City Council determines that a Closed or Executive session of the Council is required,then such closed meeting will be held as authorized by Texas Government Code,Chapter 551,Sections:551.071—consultation with counsel on legal matters;551.072—deliberation regarding purchase,exchange,lease or value of real property; 551.073—deliberation regarding a prospective gift; 551.074— personnel matters regarding the appointment, employment, evaluation, reassignment, duties, discipline, or dismissal of a public officer or employee; 551.076 — implementation of security personnel or devices; 551.087 —deliberation regarding economic development negotiation; and/or other matters as authorized under the Texas Government Code. If a Closed or Executive session is held in accordance with the Texas Government Code as set out above,the City Council will reconvene in Open Session in order to take action,if necessary,on the items addressed during Executive Session. CERTIFICATE I,Lee Woodward,City Secretary,do hereby certify that a copy of the November 16,2015 City Council Agenda was posted on the City Hall bulletin board,a place convenient and readily accessible to the general public at all times,and to the City's web ' www.huntsvilletx.gov, in compliance with Chapter 551,Texas Gbvem ent Code. 1U_1 /, I DATE OF POSTING: f( 65� I TIME OF POSTING: 1_am16m7 r �L�� Lee odward,City Secretary TAKEN DOWN: I i I f CITY OF HUNTSVILLE, TEXAS Mac Woodward,Mayor Keith D.Olson,Mayor Pro Tem,Position 4 ` Joe Emmett,Ward 1 Andy Brauninger,Position 1 At-Large Tish Humphrey,Ward 2 Lydia Montgomery,Position 2 At-Large Ronald Allen,Ward 3 Don H.Johnson,Position 3 At-Large Joe Rodriquez,Ward 4 HUNTSVILLE CITY COUNCIL AMENDED AGENDA MONDAY, NOVEMBER 16, 2015—6:00 P.M. SPECIAL SESSION COUNCIL CHAMBERS AND LARGE CONFERENCE ROOM HUNTSVILLE CITY HALL, 1212 AVENUE M, HUNTSVILLE, TEXAS, 77340 Persons with disabilities who plan to attend this meeting and who may need auxiliary aids or services are requested to contact the City Secretary's office (936.291.5403), two working days prior to the meeting for appropriate arrangements. MAIN SESSION[6:00 P.M.] 1. CALL TO ORDER I 2. INVOCATION AND PLEDGES U.S.Flag I Texas Flag: Honor the Texas Flag. I pledge allegiance to thee, Texas, one state, under God, one, and indivisible. 3. ELECTION MATTERS a. Presentation, public comment, discussion, and possible action to adopt Ordinance 2015-03 to canvass the returns of the General Election held on the a 3"'day of November 2015, for the purpose of electing a Mayor At-Large and four Ward Councilmember positions; roll-call vote. [Lee Woodward, City Secretary] b. Administer the Oath of Office to the newly-elected City Councilmembers. [Walker County Judge Danny Pierce] 4. MEDIA INQUIRIES RELATED TO MATTERS ON THE AGENDA 5. ITEMS OF COMMUNITY INTEREST (Hear announcements concerning items of community interest from the Mayor, Councilmembers, and City staff for which no action will be discussed or taken.) 6. ADJOURNMENT 'If,during the course of the meeting and discussion of any items covered by this notice,City Council determines that a Closed or Executive session of the Council is required,then such closed meeting will be held as authorized by Texas Government Code,Chapter 551,Sections:551.071—consultation with counsel on legal matters;551.072—deliberation regarding purchase,exchange,lease or value of real property; 551.073—deliberation regarding a prospective gift; 551.074 — personnel matters regarding the appointment, employment, evaluation, reassignment, duties, discipline, or dismissal of a public officer or employee; 551.076— implementation of security personnel or devices; 551.087 —deliberation regarding economic development negotiation; and/or other matters as authorized under the Texas Government Code. If a Closed or Executive session is held in accordance with the Texas Government Code as set out above,the City Council will reconvene in Open Session in order to take action,if necessary,on the items addressed during Executive Session. CERTIFICATE I,Lee Woodward,City Secretary,do hereby certify that a copy of the November 16,2015 City unci) da was posted on the City Hall bulletin board,a place convenient an readily accessible to the general public at all times,and to the CI 's w bsitle,www.huntsvilletx.gov,in compliance with Chapter 551,Texas Gov omen Code. DATE OF POSTING: t / TIME OF POSTING: am/ t(la�r�� Lee W dward,City Secretary TAKEN DOWN: 1 CITY OF HUNTSVILLE, TEXAS Mac Woodward, Mayor Keith D.Olson,Mayor Pro Tem,Position 4 Joe Emmett,Ward 1 Andy Brauninger,Position 1 At-Large Tish Humphrey,Ward 2 Lydia Montgomery,Position 2 At-Large Ronald Allen,Ward 3 Don H.Johnson,Position 3 At-Large Joe Rodriquez,Ward 4 HUNTSVILLE CITY COUNCIL AMENDED AGENDA MONDAY, NOVEMBER 16, 2015—6:00 P.M. SPECIAL SESSION COUNCIL CHAMBERS AND LARGE CONFERENCE ROOM HUNTSVILLE CITY HALL, 1212 AVENUE M, HUNTSVILLE, TEXAS, 77340 Persons with disabilities who plan to attend this meeting and who may need auxiliary aids or services are requested to contact the City Secretary's office (936.291.5403), two working days prior to the meeting for appropriate arrangements. MAIN SESSION[6:00 P.M.] 1. CALL TO ORDER 2. INVOCATION AND PLEDGES U.S.Flag Texas Flag: Honor the Texas Flag. I pledge allegiance to thee, Texas, one state, under God, one, and indivisible. 3. ELECTION MATTERS a. Presentation, public comment, discussion, andpossible action to adopt Ordinance 2015 02 2016-04 to canvass the returns of the General Election held on the a 3r° day of November 2015, for the purpose of electing a Mayor At-Large and four Ward Councilmember positions; roll-call vote. [Lee Woodward, City Secretary] b. Administer the Oath of Office to the newly-elected City Councilmembers. [Walker County Judge Danny Pierce] 4. MEDIA INQUIRIES RELATED TO MATTERS ON THE AGENDA 5. ITEMS OF COMMUNITY INTEREST (Hear announcements conceming items of community interest from the Mayor, Councilmembers, and City staff for which no action will be discussed or taken.) 6. ADJOURNMENT 'If,during the course of the meeting and discussion of any items covered by this notice,City Council determines that a Closed or Executive session of the Council is required,then such closed meeting will be held as authorized by Texas Government Code,Chapter 551,Sections:551.071—consultation with counsel on legal matters;551.072—deliberation regarding purchase,exchange,lease or value of real property; 551.073—deliberation regarding a prospective gift; 551.074— personnel matters regarding the appointment, employment, evaluation, reassignment, duties, discipline, or dismissal of a public officer or employee; 551.076 — implementation of security personnel or devices; 551.087 —deliberation regarding economic development negotiation; and/or other matters as authorized under the Texas Government Code. If a Closed or Executive session is held in accordance with the Texas Government Code as set out above,the City Council will reconvene in Open Session in order to take action,if necessary,on the items addressed during Executive Session. CERTIFICATE I,Lee Woodward,City Secretary,do hereby certify that a copy of the November 16,2015 City Council AM ED Agenda was pos on the City Hall bulletin board, a place convenient and readily accessible to the general public at all times, and to th ty's website, www. u villetx.gov, in compliance with Chapter 5tl,TeVs Government Code. DATE OF POSTING: TIME OF POSTING: _3 a r mfA TAKEN DOWN: /t/2.3115 Lee Wo ward,City Secretary CITY OF HUNTSVILLE, TEXAS Mac Woodward, Mayor Keith D.Olson,Mayor Pro Tem,Position 4 Joe Emmett,Ward 1 Andy Brauninger,Position 1 At-Large Tish Humphrey,Ward 2 Lydia Montgomery, Position 2 At-Large Ronald Allen,Ward 3 Don H.Johnson,Position 3 At-Large Joe Rodriquez,Ward 4 HUNTSVILLE CITY COUNCIL AMENDED AGENDA MONDAY, NOVEMBER 16, 2015—6:00 P.M. SPECIAL SESSION COUNCIL CHAMBERS AND LARGE CONFERENCE ROOM HUNTSVILLE CITY HALL, 1212 AVENUE M, HUNTSVILLE,TEXAS, 77340 Persons with disabilities who plan to attend this meeting and who may need auxiliary aids or services are requested to contact the City Secretary's office (936.291.5403), two working days prior to the meeting for appropriate arrangements. MAIN SESSION[6:00 P.M.] 1. CALL TO ORDER 2. INVOCATION AND PLEDGES U.S.Flag Texas Flag: Honor the Texas Flag. I pledge allegiance to thee, Texas, one state, under God, one, and indivisible. I j 3. ELECTION MATTERS a. Presentation, public comment, discussion, and possible action to adopt Ordinance 2015-03 2016-04 to canvass the returns of the General Election held on the a 3rd day of November 2015, for the purpose of electing a Mayor At-Large and four Ward Councilmember positions; roll-call vote. [Lee Woodward, City Secretary] b. Administer the Oath of Office to the newly-elected City Councilmembers. [Walker County Judge Danny Pierce] 4. MEDIA INQUIRIES RELATED TO MATTERS ON THE AGENDA 5. ITEMS OF COMMUNITY INTEREST (Hear announcements concerning items of community interest from the Mayor, Councilmembers, and City staff for which no action will be discussed or taken.) 6. ADJOURNMENT 'If,during the course of the meeting and discussion of any items covered by this notice,City Council determines that a Closed or Executive session of the Council is required,then such closed meeting will be held as authorized by Texas Government Code,Chapter 551,Sections:551.071—consultation with counsel on legal matters;551.072—deliberation regarding purchase,exchange,lease or value of real property; 551.073—deliberation regarding a prospective gift; 551.074 — personnel matters regarding the appointment, employment, evaluation, reassignment, duties, discipline, or dismissal of a public officer or employee; 551.076 — implementation of security personnel or devices; 551.087 —deliberation regarding economic development negotiation; and/or other matters as authorized under the Texas Government Code. If a Closed or Executive session is held in accordance with the Texas Government Code as set out above,the City Council will reconvene in Open Session in order to take action,if necessary,on the items addressed during Executive Session. CERTIFICATE I,Lee Woodward,City Secretary,do hereby certify that a copy of the November 16,2015 City Council AMENDED Agenda was posted on the City Hall bulletin board, a place convenient and readily accessible to the general public at and to the City's website, www.huntsvilletx.gov, in compliance with Chapter 5 1,Tex Government Code. DATE OF POSTING: ` TIME OF POSTING: am/`) ��3/ Lee]� ward,City Secretary TAKEN DOWN: t _ CITY OF HUNTSVILLE, TEXAS Mac Woodward,Mayor Keith D.Olson,Mayor Pro Tem,Position 4 IL Joe Emmett,Ward 1 Andy Brauninger,Position 1 At-Large c 0%1IR Tish Humphrey,Ward 2 Lydia Montgomery,Position 2 At-Large Ronald Allen,Ward 3 Don H.Johnson,Position 3 At-Large Joe Rodriquez,Ward 4 I I I HUNTSVILLE CITY COUNCIL AGENDA TUESDAY, NOVEMBER 17, 2015—6:00 P.M. REGULAR SESSION COUNCIL CHAMBERS AND LARGE CONFERENCE ROOM HUNTSVILLE CITY HALL, 1212 AVENUE M, HUNTSVILLE, TEXAS, 77340 Persons with disabilities who plan to attend this meeting and who may need auxiliary aids or services are requested to contact the City Secretary's office (936.291.5403), two working days prior to the meeting for appropriate arrangements. MAIN SESSION[6:00 P.M.] 1. CALL TO ORDER 2. INVOCATION AND PLEDGES U.S.Flag Texas Flag. Honor the Texas Flag. I pledge allegiance to thee, Texas, one state, under God, one, and indivisible. 3. PRESENTATIONS AND PROCLAMATIONS it - Huntsville Pets Helping People recognition - Heart Walk presentation by Huntsville Memorial Hospital - Proclamation for Municipal Court Week - SHSU Priority One"Mayor for a Day'Taylor Shepard 4. ELECTION MATTERS a. Adopt Ordinance 2016-06 calling the December 12, 2015 runoff election for the purpose of electing the Mayor at-large, single reading required. [Lee Woodward, City Secretary] 5. CONSENT AGENDA Public Comments will be called for by the presiding officer before action is taken on these items. (Approval of Consent Agenda authorizes the City Manager to implement each item in accordance with staff recommendations.An item may be removed from the Consent Agenda and added to the Statutory Agenda for full discussion by request of a member of Council.) a. Approve the minutes of the City Council meeting held on October 20, 2015, the Combined Workshop with the Planning Commission on November 5, 2015, and the Special Sessions held on November 10 and 16, 2015. [Lee Woodward, City Secretary] b. Designate the Civil Rights Officer and Labor Standards Officer, reaffirming the Civil Rights Policies pursuant to the Texas Community Development Block Grant Program—Disaster Recovery(CDBG-DR)Contract Number 7215057, and adopting Resolution 2016-06 in support of same. [Dr. Sherry McKibben, Director of Neighborhood Resources] c. Designate the signatories for the Texas Community Development Block Grant—Disaster Recovery(CDBG-DR)Contract Number 7215057 and adopting Resolution 2016-07 in support of same. [Dr. Sherry McKibben, Director of Neighborhood Resources] d. Approve tax sale bids for trust properties, Property IDs 26306, 26501,25976, 25836, 25612 and 25914, as recommended by the Walker County Appraisal District.[Steve Ritter, Finance Director] e. Adopt Resolution 2016-08, authorizing the City Manager to approve purchase orders for the annual purchase of various road materials from Cleveland Asphalt, Pavers Supply, and Martin Marietta. [Carol Reed, Public Works Director] S. STATUTORY AGENDA a. FIRST READING - Presentation, public comment, discussion, and possible action to award of bid for Avenue M and Normal Park Drive Waterline Replacement Project Construction — (Nos. 14-11-06 & 14-11-07) and adopt associated budget amendment Ordinance 2016-05,first reading. [Y. S. Ram Ramachandra, City Engineer] b. FIRST READING - Presentation, public comment, discussion, and possible action authorizing the purchase of one Automated Residential Garbage Truck,first reading. [Mike Clouds, Fleet Manager] c. Presentation, public comment, discussion, and possible action authorizing the purchase of one Ford Explorer, two Ford F150 Trucks, and two Ford Fusions. [Mike Clouds, Fleet Manager] d. Presentation, public comment, discussion, and possible action authorizing the purchase of one Travis Refuse Trailer. [Mike Clouds, Fleet Manager] e. Presentation, public comment, discussion, and possible action authorizing the purchase of one Commercial Roll Off Truck.[Mike Clouds, Fleet Manager] f. Presentation,public comment, discussion, and possible action to adopt Resolution 2016-12, authorizing the City Manager to approve purchase orders for items 6b-e. [Mike Clouds, Fleet Manager] a • g. Presentation,public comment, discussion, and possible action to adopt Resolution 2016-11, authorizing the City Manager to sign a Design-Phase Construction Manager-at-Risk Contract with Garvey Companies, Inc. for construction of Town Creek. [Y.S. Ram Ramachandra, City Engineer, Dr. Sherry McKibben, Director of Neighborhood Resources] h. Presentation, public comment, discussion, and possible action to adopt Resolution 2016-10 authorizing the City Manager to amend the agreement with Gessner Engineering for professional engineering services to include final design and construction support services for Transportation Alternatives Program (TAP) grant Sidewalk project - #14-02-01, and adopt Ordinance #2016-07 amending the CIP budget and the Fiscal Year 15-16 operating budget. [Y. S. Ram Ramachandra,City Engineer] 7. MAYOR/CITY COUNCIUCITY MANAGER AND CITY ATTORNEY REPORT a. Presentation, public comment, discussion, and possible action on nominations for City boards, committees, and commissions. [Mayor Woodward] b. Presentation, public comment, discussion, and possible action on ballot for Walker County Appraisal District Board of Directors for the 2016-2017 term. [Mayor Woodward] 8. REQUESTS FOR CITIZEN PARTICIPATION An opportunity for citizens to be heard on any topic and for the City Council to participate in the discussion. No action will be taken. No requests were received by noon on Tuesday, November 10, 2015. 9. MEDIA INQUIRIES RELATED TO MATTERS ON THE AGENDA 10. ITEMS OF COMMUNITY INTEREST (Hear announcements concerning items of community interest from the Mayor, Councilmembers, and City staff for which no action will be discussed or taken.) 11. EXECUTIVE SESSION a. City Council will convene in closed session as authorized by Texas Government Code Chapter 551, Section 551.071 legal advice on the following items: (i) Gilbreath v City of Huntsville; (ii) claim by fd2S; (iii) Randolph v City of Huntsville. 12. RECONVENE Take action, if necessary, on items addressed during Executive Session. 13. ADJOURNMENT 'If,during the course of the meeting and discussion of any items covered by this notice,City Council determines that a Closed or Executive session of the Council is required,then such closed meeting will be held as authorized by Texas Government Code,Chapter 551,Sections:551.071—consultation with counsel on legal matters;551.072—deliberation regarding purchase,exchange,lease or value of real property; 551.073—deliberation regarding a prospective gift; 551.074 — personnel matters regarding the appointment, employment, evaluation, reassignment, duties, discipline, or dismissal of a public officer or employee; 551.076 — implementation of security personnel or devices; 551.087 —deliberation regarding economic development negotiation; and/or other matters as authorized under the Texas Government Code. If a Closed or Executive session is held in accordance with the Texas Government Code as set out above,the City Council will reconvene in Open Session in order to take action,if necessary,on the items addressed during Executive Session. CERTIFICATE I,Lee Woodward,City Secretary,do hereby certify that a copy of the November 17,2015 City Co unci enda was posted on the City Hall bulletin board,a place convenient and readily accessible to the general public at all times,and tg the City's eb its, www.huntsvilletx.gov,in compliance with Chapter 551,TexasVornlment Code. DATE OF POSTING: TIME OF POSTING: 1 aM(pm) CLe, oodward,City Secretary TAKEN DOWN: t d4J 1 CITY OF HUNTSVILLE, TEXAS Mac Woodward, Mayor Keith D.Olson,Mayor Pro Tem,Position 4 Joe Emmett,Ward 1 Andy Brauninger,Position 1 At-Large Tish Humphrey,Ward 2 Lydia Montgomery,Position 2 At-Large Ronald Allen,Ward 3 Don H.Johnson,Position 3 At-Large Joe Rodriquez,Ward 4 HUNTSVILLE CITY COUNCIL AGENDA TUESDAY, NOVEMBER 17, 2015—6:00 P.M. REGULAR SESSION COUNCIL CHAMBERS AND LARGE CONFERENCE ROOM HUNTSVILLE CITY HALL, 1212 AVENUE M, HUNTSVILLE,TEXAS, 77340 Persons with disabilities who plan to attend this meeting and who may need auxiliary aids or services are requested to contact the City Secretary's office (936.291.5403), two working days prior to the meeting for appropriate arrangements. MAIN SESSION[6:00 P.M.] 1. CALL TO ORDER 2. INVOCATION N O ON A D PLEDGES U.S.Flag Texas Flag: Honor the Texas Flag. 1 pledge allegiance to thee, Texas, one state, under God, one, and indivisible. 3. PRESENTATIONS AND PROCLAMATIONS - Huntsville Pets Helping People recognition - Heart Walk presentation by Huntsville Memorial Hospital - Proclamation for Municipal Court Week - SHSU Priority One"Mayor for a Day'Taylor Shepard 4. ELECTION MATTERS a. Adopt Ordinance 2016-06 calling the December 12, 2015 runoff election for the purpose of electing the Mayor at-large, single reading required. [Lee Woodward,City Secretary] 5. CONSENT AGENDA Public Comments will be called for by the presiding officer before action is taken on these items. (Approval of Consent Agenda authorizes the City Manager to implement each item in accordance with staff recommendations.An item may be removed from the Consent Agenda and added to the Statutory Agenda for full discussion by request of a member of Council.) a. Approve the minutes of the City Council meeting held on October 20, 2015, the Combined Workshop with the Planning Commission on November 5, 2015, and the Special Sessions held on November 10 and 16, 2015. [Lee Woodward, City Secretary] b. Designate the Civil Rights Officer and Labor Standards Officer, reaffirming the Civil Rights Policies pursuant to the Texas Community Development Block Grant Program—Disaster Recovery(CDBG-DR)Contract Number 7215057, and adopting Resolution 2016-06 in support of same. [Dr.Sherry McKibben, Director of Neighborhood Resources] c. Designate the signatories for the Texas Community Development Block Grant—Disaster Recovery (CDBG-DR)Contract Number 7215057 and adopting Resolution 2016-07 in support of same. [Dr. Sherry McKibben, Director of Neighborhood Resources] d. Approve tax sale bids for trust properties, Property IDs 26306, 26501, 25976, 25836, 25612 and 25914, as recommended by the Walker County Appraisal District. [Steve Ritter, Finance Director] e. Adopt Resolution 2016-08, authorizing the City Manager to approve purchase orders for the annual purchase of various road materials from Cleveland Asphalt, Pavers Supply, and Martin Marietta. [Carol Reed, Public Works Director] 6. STATUTORY AGENDA a. FIRST READING - Presentation, public comment, discussion, and possible action to award of bid for Avenue M and Normal Park Drive Waterline Replacement Project Construction — (Nos. 14-11-06 & 14-11-07) and adopt associated budget amendment Ordinance 2016-05,first reading. [Y. S. Ram Ramachandra, City Engineer] b. FIRST READING - Presentation, public comment, discussion, and possible action authorizing the purchase of one Automated Residential Garbage Truck,first reading. [Mike Clouds, Fleet Manager] c. Presentation, public comment, discussion, and possible action authorizing the purchase of one Ford Explorer, two Ford F150 Trucks, and two Ford Fusions. [Mike Clouds, Fleet Manager] d. Presentation, public comment, discussion, and possible action authorizing the purchase of one Travis Refuse Trailer. [Mike Clouds, Fleet Manager] ii ! e. Presentation, public comment, discussion, and possible action authorizing the purchase of one Commercial Roll Off Truck. [Mike Clouds, Fleet Manager] f. Presentation,public comment, discussion, and possible action to adopt Resolution 2016-12, authorizing the City Manager to approve purchase orders for items 6b-e. [Mike Clouds, Fleet Manager] c g. Presentation,public comment, discussion, and possible action to adopt Resolution 2016-11, authorizing the City Manager to sign a Design-Phase Construction Manager-at-Risk Contract with Garvey Companies, Inc. for construction of Town Creek. [Y.S. Ram Ramachandra, City Engineer, Dr. Sherry McKibben, Director of Neighborhood Resources] h. Presentation, public comment, discussion, and possible action to adopt Resolution 2016-10 authorizing the City Manager to amend the agreement with Gessner Engineering for professional engineering services to include final design and construction support services for Transportation Alternatives Program (TAP) grant Sidewalk project - #14-02-01, and adopt Ordinance #2016-07 amending the CIP budget and the Fiscal Year 15-16 operating budget. [Y. S. Ram Ramachandra, City Engineer] 7. MAYOR/CITY COUNCIUCITY MANAGER AND CITY ATTORNEY REPORT a. Presentation, public comment, discussion, and possible action on nominations for City boards, committees, and commissions. [Mayor Woodward] b. Presentation, public comment, discussion, and possible action on ballot for Walker County Appraisal District Board of Directors for the 2016-2017 term. [Mayor Woodward] Ili 8. REQUESTS FOR CITIZEN PARTICIPATION An opportunity for citizens to be heard on any topic and for the City Council to participate in the discussion. No action will be taken. No requests were received by noon on Tuesday, November 10,2015. 9. MEDIA INQUIRIES RELATED TO MATTERS ON THE AGENDA 10. ITEMS OF COMMUNITY INTEREST (Hear announcements concerning items of community interest from the Mayor, Councilmembers, and City staff for which no action will be discussed or taken.) 11. EXECUTIVE SESSION a. City Council will convene in closed session as authorized by Texas Government Code Chapter 551, Section 551.071 legal advice on the following items: (i) Gilbreath v City of Huntsville; (ii) claim by fd2S; (iii) Randolph v City of Huntsville. 12. RECONVENE Take action, if necessary, on items addressed during Executive Session. 13. ADJOURNMENT *If,during the course of the meeting and discussion of any items covered by this notice,City Council determines that a Closed or Executive session of the Council is required,then such closed meeting will be held as authorized by Texas Government Code,Chapter 551,Sections:551.071—consultation with counsel on legal matters;551.072—deliberation regarding purchase,exchange,lease or value of real property; 551.073—deliberation regarding a prospective gift; 551.074— personnel matters regarding the appointment, employment, evaluation, reassignment, duties, discipline, or dismissal of a public officer or employee; 551.076 — implementation of security personnel or devices; 551.087 — deliberation regarding economic development negotiation; and/or other matters as authorized under the Texas Government Code. If a Closed or Executive session is held in accordance with the Texas Government Code as set out above,the City Council will reconvene in Open Session in order to take action,if necessary,on the items addressed during Executive Session. CERTIFICATE I,Lee Woodward,City Secretary,do hereby certify that a copy of the November 17,201§City Council Age a as posted on the Ci bulletin board,a place convenient and readily accessible to the general public at all times,and o t City's wL7,::u hntsvilletx.gov n corn an with Chapter 551,Texas ovem ent Code. DATE OF POSTING: I 1 1 TIME OF POSTING: am e i TAKEN DOWN: /a. /�$ Le odwar ,Ci